Project Control Officer

Job Title: Project Control Officer - Intermediate level

Line of Business: Technology Operations

Target Start Date: First week of November

Duration: 4 months

Remote/Hybrid: Every Monday core days and first Friday of every month and any other day as required by management

Job Description:

The role is responsible for supporting project financial governance, coordination, financial management (including GL reconciliation, invoice review, LE & actuals updates into tools, etc.), and reporting across multiple workstreams. This role is critical to ensuring effective project financial and resource management/allocation in a fast-paced, program-driven environment.

The incumbent is expected to exercise independent judgment within defined procedures and be able to provide reporting to a senior audience for resourcing, budgeting, planning, project financials, compliance, tracking, and other services that are often requested.

The role will also participate in resource allocation governance and resource and project financial tool (Eclipse) first line technical support.

What You’ll Do

• Support through all phases of the project lifecycle.

• Maintain project financial forecasts, track progress, and escalate risks, issues, and action items as needed.

• Manage and reconcile project financials, including accruals, GL reconciliation, chargebacks, invoice tracing, forecasting, and actuals vs. plan variance analysis and commentary.

• Prepare financial and status reporting for leadership and executive steering committees.

• Monitor governance activities and support ongoing improvements to processes, tools, and reporting.

• Respond to changing priorities and effectively reprioritize work as required.

• Support the resource allocation governance process, onboard resources to CIBC’s proprietary resource and project financial management tool (Eclipse), whilst also supporting users with issues.

Must Have Requirements:

• 3–5 years of experience in a Senior IT Project Coordinator, Project Control Officer, or similar role.

• Demonstrated experience managing program/project financials, including GL reconciliation and executive financial reporting.

• Strong accounting experience

• Ability to pull data from systems, manipulate and report on data.

Nice to Have:

• Experience at CIBC, CIBC GL reconciliation, Eclipse tool experience.

• Ability to use Eclipse (proprietary tool used by CIBC is a BIG asset)

• Advanced proficiency in MS Project, Excel, PowerPoint, and SharePoint.

• Experience with Jira, Power BI, Alteryx.

Soft Skills:

• Synthesize data and prepare impactful summaries for a senior audience.

• Story telling

• Strong ability to manage multiple priorities and adapt quickly to change.

• Excellent communication, collaboration, and attention to detail.