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Added 11 mins ago
Process Improvement Coordinator
Hydro One Networks Inc
Markham, ON
Develop solutions relative to process improvements and business initiatives to meet the needs of the Company. Direct support groups on coordination of efforts and required timelines to…
Added 11 mins ago
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Coordinator, Project Delivery
EPCOR
AB · Edmonton, Alberta
- Full-time
The Coordinator, Project Delivery is accountable for coordinating the completion of Energy Services projects, which includes supporting change management, communications and process changes…
Added 11 mins ago
System Operation & Maintenance Coordinator
Aecon
Toronto, ON · Scarborough, ON
As part of this project, we are currently looking for a System Operation & Maintenance Coordinator to join our team.
Added 11 mins ago
EC
Bilingual Customer Service Representative
Experis Canada
Canada
- Contract
Job Title: Administrative Assistant / Care Coordinator
Added 11 mins ago
DL
Coordonnateur(trice), marketing digital
DALS Lighting / Éclairage Dals, Inc.
Blainville, QC
- $60,000 CAD / year
- Full-time
…America. We are looking for a Digital Marketing & Graphic Design Coordinator to join our young, collaborative, and fast-growing Marketing…
Added 27 mins ago
Executive Assistant & HR Coordinator
ASSA ABLOY
ON · Oakville, ON
We’re looking for a highly organised, proactive and resourceful Executive Assistant & HR Coordinator to provide executive support to our President and VP leadership team while supporting…
Added 41 mins ago
IR
Specialist – Technical project integration
Innergex Renewable Energy Inc
Longueuil, QC
- Full-time
Lead readiness assessments for First Energization and First Feeder Energization. Support the Project Manager with assessments for Substantial Completion and Commercial Operation Date (COD).
Added 41 mins ago
AN
Youth Development & Program Coordinator
Albion Neighbourhood Services
Toronto, ON
- Full-time
Reporting to the BGC Albion Manager, the Youth Development & Program Coordinator leads BGC Albion’s youth development work in four areas: career development, education supports, skill…
Added 41 mins ago
I
Warehouse Coordinator
Intellitix
Chatham-Kent, ON · Chatham, ON
- Full-time
Intellitix is looking for a detail-oriented, hands-on Warehouse Coordinator to keep the equipment that powers live events organized, event-ready, and moving smoothly through the warehouse.…
Added 41 mins ago
MH
Construction Project Coordinator
Mosaic Homes
Vancouver, BC
- Full-time
…be responsible for the timely delivery and administration of project documents (tender management, contracts and change orders, shop and project drawings, etc.) and will provide support…
Added 1 hour ago
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Business/Admin Coordinator
EXP
Brampton, ON
- Full-time
Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials.
Added 1 hour ago
Bid Coordinator
Lyft
Montreal, QC
The Bid Coordinator is the organizational backbone of the bid team. Working alongside Bid Managers and Bid Specialists, this role makes sure every bid runs to a rigorous, well-managed…
Added 1 hour ago
NC
Manager, Air Traffic Management (ATM) and Safety Performance Analytics
NAV CANADA
Ottawa, ON
- Full-time
…methodologies, technologies, reporting processes, and initiatives that support business objectives and secure project…
Added 2 hours ago
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Project Controller
Swoon
Toronto, ON
- $50 to $55 CAD / hour
- Contract
…Managers, Scrum Masters, and other stakeholders, the Portfolio Coordinator helps manage priorities and support initiatives across the portfolio. The successful candidate is proactive,…
Added 2 hours ago
CG
Temporary Workplace Coordinator
Career Group
Toronto, ON
- Temporary
Our client, a leading technology and social media company, is looking for a temporary Workplace Coordinator to support their Toronto office. This role will work closely with the Experience…
Added 2 hours ago
W
Coordinator - Project
Wesco
Burnaby, BC
- Full-time
As a Project Coordinator, you will be responsible for coordinating project activities to ensure the project is on schedule. You will provide administrative and logistical support including…
Added 2 hours ago
Intern, Organizational Development and Change Management
Pomerleau
Laval, QC · Longueuil, QC · Montreal, QC
Career Growth into roles like project coordinator or site engineer
Added 2 hours ago
FS
Vice-President, Advocacy & College Affairs
Fanshawe Student Union
London, ON
- Part-time
In collaboration with the Sr. Coordinator of Advocacy and Governance and the Student Advocates volunteer team, offer guidance, resources, and procedural support to students navigating…
Added 2 hours ago
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Junior Mechanical Designer
Berendsen
Oakville, ON
- Full-time
Works in collaboration with: Design Team, Shop Foreman, Production Coordinator, Production Planner, Buyer, Suppliers, Inside and Outside sales staff.
Added 2 hours ago
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Sales Coordinator
Greatario
Woodstock, ON
- Full-time
Support customer meetings, project discussions, and commercial correspondence.
Added 3 hours ago
DH
Events and Outreach Coordinator
Dartmouth Heritage Museum
Dartmouth, NS
- Full-time
Working under the Executive Director, the Events and Outreach Coordinator will support the Dartmouth Heritage Museum (DHM) in delivering engaging events, programs, community outreach, and…
Added 3 hours ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
As Administrative Coordinator, Academic Reviews, you will be responsible for coordinating cyclical reviews for units and programs across the faculty and serving as a key administrative…
Added 3 hours ago
TF
Client Services
Total Fall Protection
Halifax, NS
- Full-time
Support project coordination for installation jobs, including scheduling, quoting, and follow-through with internal and external stakeholders.
Added 3 hours ago
FB
Project Coordinator
Forbes Bros. Group of Companies
Niagara Falls, ON
- Full-time
The Project Coordinator supports projects within the Major Projects division, initially providing planning and project coordination support during ECI, with an expected transition to field…
Added 3 hours ago
FB
Project Coordinator
Forbes Bros. Group of Companies
Welland, ON
- Full-time
The Project Coordinator supports projects within the Major Projects division, initially providing planning and project coordination support during ECI, with an expected transition to field…

Swoon

Project Controller

Toronto, ON, Canada

$50 to $55 CAD / hour · Contract

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Job details

Pay: $50 to $55 CAD / hour
Job type: Contract
Apply by: Nov 25, 2026
Experience: 5+ years of experience as a Project Control Officer, PMO or Portfolio Analyst, Project Coordinator, or in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Toronto, ON

Type: Contract

Duration: 12 months

Rate: 50-55/HR INC

Role Mandate

The Portfolio Coordinator provides governance, reporting, financial, and delivery coordination across a portfolio of Agile, Waterfall, and hybrid initiatives. The role supports effective governance, leadership visibility, operational discipline, and delivery readiness by coordinating meetings, reporting, financial tracking, stakeholder communications, and portfolio controls.

Working closely with portfolio leadership, business leads, Product Owners, Product Managers, Scrum Masters, and other stakeholders, the Portfolio Coordinator helps manage priorities and support initiatives across the portfolio. The successful candidate is proactive, self-motivated, comfortable navigating ambiguity, and able to drive work forward with minimal direction.

Governance and Meeting Coordination

Coordinate portfolio forums, governance reviews, steering committees, and ad hoc meetings.
Manage meeting schedules, agendas, distribution lists, and logistics.
Capture and maintain meeting minutes, decisions, action items, risks, and follow-ups to support accountability and execution.
Spot-check project documentation for completeness, consistency, and alignment with established standards.
Support governance, compliance, audit, and risk management activities, including tracking approvals, sign-offs, and outstanding actions.

Portfolio Reporting and Executive Communications

Collect, consolidate, and validate project updates across Agile and Waterfall delivery teams.
Use Jira and portfolio management tools to compile leadership reporting, track delivery progress, and provide portfolio insights.
Prepare executive dashboards, status reports, presentations, and briefing materials for leadership and governance forums.
Coordinate communications and follow-up across business, product, technology, risk, delivery, and executive stakeholders.

Financial Management and Portfolio Controls

Support portfolio financial management, including funding, budgets, forecasts, variances, and periodic financial reporting.
Track funding requests, investment approvals, budget reallocations, and financial commitments.
Maintain portfolio financial records, reporting materials, and supporting documentation in SharePoint and other approved repositories.
Monitor portfolio deliverables, reporting deadlines, governance submissions, and key commitments to support timely completion.

Delivery, Release, and Onboarding Support

Coordinate onboarding for new team members, projects, and initiatives entering the portfolio.
Support release readiness, including coordination and tracking of pre-release business testing, validation of participant lists and contact information, and escalation of issues, risks, and actions that may affect delivery.
Assist with implementation activities and provide post-release support as needed. Occasional weekend support may be required.

Skills and Competencies

Strong knowledge of portfolio governance, PMO practices, project controls, and executive reporting.
Experience managing financial reporting, budget tracking, forecasting, variance analysis, and funding oversight.
Ability to coordinate governance activities, risk assessments, compliance reviews, approvals, and audit-ready documentation.
Proficiency in portfolio reporting and dashboard creation using Jira, Confluence, Atlassian Rovo, Power BI, Microsoft Copilot, and other portfolio reporting and productivity tools.
Strong stakeholder management skills, with the ability to build relationships and collaborate across business and technology teams.
Excellent verbal and written communication skills, including preparation of executive presentations, leadership communications, and meeting materials.
Strong facilitation skills and experience coordinating leadership forums, governance meetings, and working sessions.
Excellent organizational, planning, prioritization, and time-management skills, with the ability to manage competing priorities.
Strong analytical and critical-thinking skills, including the ability to identify risks, trends, dependencies, and opportunities for improvement.
High attention to detail and commitment to accuracy, quality, and follow-through.
Self-motivated and proactive, with the ability to work independently and contribute effectively within cross-functional teams.
Adaptable and comfortable working in fast-paced Agile, Waterfall, and hybrid delivery environments.
Advanced proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
Advanced PowerPoint and executive presentation development skills, including:
Demonstrated expertise creating polished, executive-ready presentations with strong attention to detail.
Ability to apply professional presentation standards, including consistent formatting, branding, font usage, headers, footers, alignment, visual hierarchy, and logical slide flow.

Experience and Qualifications

5+ years of experience as a Project Control Officer, PMO or Portfolio Analyst, Project Coordinator, or in a similar role.
Experience supporting complex portfolios, programs, or enterprise initiatives.
Experience working in Agile, Waterfall, or hybrid delivery environments.
Experience producing executive reporting, portfolio dashboards, and leadership presentations.
Experience supporting governance, financial management, risk management, and project controls.
Post-secondary education in Business, Finance, Technology, Project Management, or a related discipline.
PMP, CAPM, PMI-PMOCP, PRINCE2, Scrum, Agile, or equivalent certification is an asset.

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More about this job

Responsibilities

Coordinate portfolio governance forums, reporting, stakeholder communications, financial tracking, and project controls across Agile, Waterfall, and hybrid initiatives. Support onboarding and release readiness, maintain audit-ready documentation, and track delivery commitments, risks, approvals, and follow-up actions.

Requirements

Requires 5+ years of experience in project controls, PMO or portfolio analysis, project coordination, or a similar role, including experience with complex initiatives, executive reporting, governance, financial management, and risk management. A post-secondary education in a related discipline is required; relevant project management or Agile certifications are an asset.

Skills

Portfolio Governance
Project Controls
Executive Reporting
Financial Management
Budget Tracking
Forecasting
Variance Analysis
Risk Management
Stakeholder Management
Meeting Facilitation
Jira
Confluence
Power BI
Microsoft Excel
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Portfolio Governance
PMO
Project Controls
Portfolio Reporting
Executive Dashboards
Jira
Confluence
Atlassian Rovo
Power BI
Microsoft Copilot
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
SharePoint
PowerPoint
Agile
Waterfall
Hybrid Delivery
Financial Management
Budget Tracking
Forecasting
Variance Analysis
Funding Oversight
Risk Management
Compliance
Audit-Ready Documentation
Release Readiness
PMP
CAPM

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