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Added 24 mins ago
TM
Assistant General Counsel
Toronto Metropolitan University
Toronto, ON
- Full-time
…including service agreements, funding agreements, leases,, technology and licence agreements, procurement documents, partnership agreements, and non-disclosure…
Added 39 mins ago
MU
PAYROLL OFFICER (BAND LEVEL 5)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $53,729 to $63,029 CAD / year
- Full-time
…affecting employee payroll, and an understanding of payroll technology, are required. The successful candidate will have strong organizational, time management, interpersonal, and…
Added 39 mins ago
Member Services - Member Support Associate
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
…include data analytics, in-hospital logistics, warehousing, technology, procure-to-pay and accounts…
Added 54 mins ago
C
Director, Defense Portfolio Strategy
CAE
Montreal, QC
- Full-time
The Director, Defense Portfolio Strategy reports to the Chief Strategy Officer and directly supports the CSO's enterprise mandate to identify and unlock growth above the underlying market…
Added 1 hour ago
Service Officer, Client Service
Scotiabank
Montreal, QC
…site, alternate format documents, ASL Interpreter, or Assistive Technology) during…
Added 1 hour ago
Asst. Officer - Ops Tools & Fac
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Barrie, ON
Assist in the life cycle management of information technology solutions to the core component of the transmission operations business of secure and economic operation of the transmission…
Added 1 hour ago
LK
Interim Chief Information Security Officer
LHH Knightsbridge
Toronto, ON
- Contract
…security through the creation of a new Chief Information Security Officer position reporting to the CIO. This is an exceptional opportunity for a seasoned security leader to provide both…
Added 1 hour ago
P
Supply Chain Director
Pontosense
Toronto, ON
- Full-time
Toronto or Waterloo, hybrid | Full-time | Reports to the Chief Commercial Officer
Added 1 hour ago
P
Supply Chain Manager
Pontosense
Toronto, ON
- Full-time
Toronto or Waterloo, hybrid | Full-time | Reports to the Chief Commercial Officer
Added 2 hours ago
R&
Operations Officer II
Robertson & Company Ltd.
Mississauga, ON
- Contract
Prime Hires is seeking a skilled Operations Officer II to join our client in support of an existing vacancy.
Added 2 hours ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
Make corrections in Niche RMS for incorrect officer entries. Create and maintain storage locations in Niche RMS as necessary.
Added 3 hours ago
S
Project Controller
Swoon
Toronto, ON
- $50 to $55 CAD / hour
- Contract
Coordinate communications and follow-up across business, product, technology, risk, delivery, and executive stakeholders.
Added 15 hours ago
S
Director - Health Records - Regular Full-Time - 2026-18625 (2026-18625)
Sunnybrook
Toronto, ON
- Full-time
Reporting to the Vice President, Digital Health and Chief Information Officer, the successful candidate will be responsible for overseeing the management and strategic direction of the…
Added 15 hours ago
BV
Prospect Analyst
Bow Valley College
Calgary, AB
- Full-time
…meaningful careers in health care, social services, business, technology, and creative industries. Every program has a Work Integrated Learning requirement, ensuring students contribute to…
Added 15 hours ago
BV
Prospect and Donor Analyst
Bow Valley College
Calgary, AB
- Full-time
…meaningful careers in health care, social services, business, technology, and creative industries. Every program has a Work Integrated Learning requirement, ensuring students contribute to…
Added 15 hours ago
BV
Business Development Officer - Workforce Development (Project)
Bow Valley College
Calgary, AB
- Full-time
…meaningful careers in health care, social services, business, technology, and creative industries. Every program has a Work Integrated Learning requirement, ensuring students contribute to…
Added 15 hours ago
BV
Business Development Officer - Workforce Development (Temporary)
Bow Valley College
Calgary, AB
- Full-time
…meaningful careers in health care, social services, business, technology, and creative industries. Every program has a Work Integrated Learning requirement, ensuring students contribute to…
Added 15 hours ago
FO
Senior Director, Enterprise Technology Services
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Reporting to the Chief Operating Officer, the Senior Director, Enterprise Technology Services provides enterprise leadership for FCM's technology strategy, digital platforms, cybersecurity,…
Added 21 hours ago
HL
Marketing Manager
Horizon Legacy
Toronto, ON
- Full-time
Reporting to the Chief Operating Officer, the Interim Marketing Manager will provide maternity leave coverage and be responsible for the ongoing management and execution of Horizon Legacy’s…
Added 22 hours ago
RI
Data Management Officer - National - Yemen - Aden
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Aden
- Full-time
The Data Management Officer plays a key role in ensuring the accuracy, integrity, quality, security, and confidentiality of Project data across all operational areas. The position is…
Added 1 day ago
S
Vice President, Quality & Chief Nursing and Allied Health Officer
Sanya’k̓ula
Vancouver, BC
- Full-time
Vice President, Quality and Chief Nursing and Allied Health Officer
Added 1 day ago
MB
Accounting Analyst
Masters Best Friend
Toronto, ON
- Full-time
We are looking for an ambitious Accounting Analyst interested in the intersection of accounting, technology and business insight. Working under the direction of the Chief Financial Officer…
Added 1 day ago
SA
Operations Director
SAMSIC Assistance Canada Inc
Dorval, QC
- Full-time
Work closely with the Chief QSS and Operations Officer to implement corporate quality standards, operational policies, compliance programs, and continuous improvement initiatives.
Added 1 day ago
S
Associate Founder
SmartPigKitchen
Toronto, ON · Etobicoke, ON
- Full-time
Co-Founder & Chief Technology Officer (CTO) - SmartPigKitchen
Added 1 day ago
Diagnostic Medical Sonographer (ultrasound Technologist) – New and Upcoming Graduates
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Calgary, AB
…clinics across Alberta and Saskatchewan, we combine advanced technology with a people-first culture grounded in excellence, curiosity, collaboration, and…

Swoon

Project Controller

Toronto, ON, Canada

$50 to $55 CAD / hour · Contract

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Job details

Pay: $50 to $55 CAD / hour
Job type: Contract
Apply by: Nov 25, 2026
Experience: 5+ years of experience as a Project Control Officer, PMO or Portfolio Analyst, Project Coordinator, or in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Toronto, ON

Type: Contract

Duration: 12 months

Rate: 50-55/HR INC

Role Mandate

The Portfolio Coordinator provides governance, reporting, financial, and delivery coordination across a portfolio of Agile, Waterfall, and hybrid initiatives. The role supports effective governance, leadership visibility, operational discipline, and delivery readiness by coordinating meetings, reporting, financial tracking, stakeholder communications, and portfolio controls.

Working closely with portfolio leadership, business leads, Product Owners, Product Managers, Scrum Masters, and other stakeholders, the Portfolio Coordinator helps manage priorities and support initiatives across the portfolio. The successful candidate is proactive, self-motivated, comfortable navigating ambiguity, and able to drive work forward with minimal direction.

Governance and Meeting Coordination

Coordinate portfolio forums, governance reviews, steering committees, and ad hoc meetings.
Manage meeting schedules, agendas, distribution lists, and logistics.
Capture and maintain meeting minutes, decisions, action items, risks, and follow-ups to support accountability and execution.
Spot-check project documentation for completeness, consistency, and alignment with established standards.
Support governance, compliance, audit, and risk management activities, including tracking approvals, sign-offs, and outstanding actions.

Portfolio Reporting and Executive Communications

Collect, consolidate, and validate project updates across Agile and Waterfall delivery teams.
Use Jira and portfolio management tools to compile leadership reporting, track delivery progress, and provide portfolio insights.
Prepare executive dashboards, status reports, presentations, and briefing materials for leadership and governance forums.
Coordinate communications and follow-up across business, product, technology, risk, delivery, and executive stakeholders.

Financial Management and Portfolio Controls

Support portfolio financial management, including funding, budgets, forecasts, variances, and periodic financial reporting.
Track funding requests, investment approvals, budget reallocations, and financial commitments.
Maintain portfolio financial records, reporting materials, and supporting documentation in SharePoint and other approved repositories.
Monitor portfolio deliverables, reporting deadlines, governance submissions, and key commitments to support timely completion.

Delivery, Release, and Onboarding Support

Coordinate onboarding for new team members, projects, and initiatives entering the portfolio.
Support release readiness, including coordination and tracking of pre-release business testing, validation of participant lists and contact information, and escalation of issues, risks, and actions that may affect delivery.
Assist with implementation activities and provide post-release support as needed. Occasional weekend support may be required.

Skills and Competencies

Strong knowledge of portfolio governance, PMO practices, project controls, and executive reporting.
Experience managing financial reporting, budget tracking, forecasting, variance analysis, and funding oversight.
Ability to coordinate governance activities, risk assessments, compliance reviews, approvals, and audit-ready documentation.
Proficiency in portfolio reporting and dashboard creation using Jira, Confluence, Atlassian Rovo, Power BI, Microsoft Copilot, and other portfolio reporting and productivity tools.
Strong stakeholder management skills, with the ability to build relationships and collaborate across business and technology teams.
Excellent verbal and written communication skills, including preparation of executive presentations, leadership communications, and meeting materials.
Strong facilitation skills and experience coordinating leadership forums, governance meetings, and working sessions.
Excellent organizational, planning, prioritization, and time-management skills, with the ability to manage competing priorities.
Strong analytical and critical-thinking skills, including the ability to identify risks, trends, dependencies, and opportunities for improvement.
High attention to detail and commitment to accuracy, quality, and follow-through.
Self-motivated and proactive, with the ability to work independently and contribute effectively within cross-functional teams.
Adaptable and comfortable working in fast-paced Agile, Waterfall, and hybrid delivery environments.
Advanced proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
Advanced PowerPoint and executive presentation development skills, including:
Demonstrated expertise creating polished, executive-ready presentations with strong attention to detail.
Ability to apply professional presentation standards, including consistent formatting, branding, font usage, headers, footers, alignment, visual hierarchy, and logical slide flow.

Experience and Qualifications

5+ years of experience as a Project Control Officer, PMO or Portfolio Analyst, Project Coordinator, or in a similar role.
Experience supporting complex portfolios, programs, or enterprise initiatives.
Experience working in Agile, Waterfall, or hybrid delivery environments.
Experience producing executive reporting, portfolio dashboards, and leadership presentations.
Experience supporting governance, financial management, risk management, and project controls.
Post-secondary education in Business, Finance, Technology, Project Management, or a related discipline.
PMP, CAPM, PMI-PMOCP, PRINCE2, Scrum, Agile, or equivalent certification is an asset.

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More about this job

Responsibilities

Coordinate portfolio governance forums, reporting, stakeholder communications, financial tracking, and project controls across Agile, Waterfall, and hybrid initiatives. Support onboarding and release readiness, maintain audit-ready documentation, and track delivery commitments, risks, approvals, and follow-up actions.

Requirements

Requires 5+ years of experience in project controls, PMO or portfolio analysis, project coordination, or a similar role, including experience with complex initiatives, executive reporting, governance, financial management, and risk management. A post-secondary education in a related discipline is required; relevant project management or Agile certifications are an asset.

Skills

Portfolio Governance
Project Controls
Executive Reporting
Financial Management
Budget Tracking
Forecasting
Variance Analysis
Risk Management
Stakeholder Management
Meeting Facilitation
Jira
Confluence
Power BI
Microsoft Excel
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Portfolio Governance
PMO
Project Controls
Portfolio Reporting
Executive Dashboards
Jira
Confluence
Atlassian Rovo
Power BI
Microsoft Copilot
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
SharePoint
PowerPoint
Agile
Waterfall
Hybrid Delivery
Financial Management
Budget Tracking
Forecasting
Variance Analysis
Funding Oversight
Risk Management
Compliance
Audit-Ready Documentation
Release Readiness
PMP
CAPM

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