Administrative Assistant
- Tecumseh, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
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Administrative Assistant
Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners.
Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams.
Essential Duties & Responsibilities
Send your resume to abloom@sylvan-inc.com
Back to Careers
Administrative Assistant
Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners.
Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams.
Essential Duties & Responsibilities
- Answer, screen, and direct incoming phone calls while taking and delivering accurate messages
- Respond to general inquiries via phone and email in a professional and timely manner
- Maintain an organized and welcoming reception area
- Monitor office supply inventory and coordinate replenishment as needed
- Receive, sort, and distribute incoming mail, packages, and courier deliveries
- Prepare and manager outgoing mail and correspondence.
- Perform general clerical duties including filing, photocopying, scanning, and document management
- Provide administrative support and assist with overflow tasks for multiple departments as needed
- Support day-to-day operations while ensuring a positive experience for visitors and employees
- Administrative, receptionist, office coordinator, or related experience preferred
- Proficiency with Microsoft Office applications including Outlook, Word, and Excel required
- Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and vendors
- Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously
- Willingness to learn, adaptability, reliability, and a strong team-player mindset
- Ability to maintain highly professional and attentive front-desk presence while supporting multiple teams and priorities
Send your resume to abloom@sylvan-inc.com
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More about this job
Responsibilities
Manage reception duties, including answering and directing calls, responding to inquiries, welcoming visitors, and handling incoming and outgoing mail. Maintain office supplies and records, perform clerical tasks, and provide administrative support to multiple departments.
Requirements
Administrative, receptionist, office coordinator, or related experience is preferred, along with proficiency in Microsoft Outlook, Word, and Excel. Candidates should have strong communication and organizational skills, attention to detail, adaptability, reliability, and the ability to manage multiple priorities professionally.
Skills
- Administrative Support
- Reception
- Phone Call Screening
- Email Communication
- Customer Service
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Organization
- Attention To Detail
- Multitasking
- Written Communication
- Verbal Communication
- Mail And Package Handling
- Document Management
- Teamwork
Visa sponsorship
Not detected in the job text
Hiring contact email
abloom@sylvan-inc.com
Categories
- Administrative
- Customer Service & Support
- Construction
Keywords
- Administrative Assistant
- Office Operations
- Reception
- Front Desk
- Administrative Support
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Phone Screening
- Email Inquiries
- Customer Service
- Visitor Experience
- Office Supplies
- Inventory
- Mail Handling
- Courier Deliveries
- Correspondence
- Filing
- Photocopying
- Scanning
- Document Management
- Clerical Duties
- Construction Services
- Multi-Trade Capabilities
- Safety
- Quality