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Sylvan, Inc.

Administrative Assistant

Tecumseh, ON, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

Back to Careers

Administrative Assistant

Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners.

Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams.

Essential Duties & Responsibilities

Answer, screen, and direct incoming phone calls while taking and delivering accurate messages
Respond to general inquiries via phone and email in a professional and timely manner
Maintain an organized and welcoming reception area
Monitor office supply inventory and coordinate replenishment as needed
Receive, sort, and distribute incoming mail, packages, and courier deliveries
Prepare and manager outgoing mail and correspondence.
Perform general clerical duties including filing, photocopying, scanning, and document management
Provide administrative support and assist with overflow tasks for multiple departments as needed
Support day-to-day operations while ensuring a positive experience for visitors and employees

Required Skills & Experience

Administrative, receptionist, office coordinator, or related experience preferred
Proficiency with Microsoft Office applications including Outlook, Word, and Excel required
Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and vendors
Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously
Willingness to learn, adaptability, reliability, and a strong team-player mindset
Ability to maintain highly professional and attentive front-desk presence while supporting multiple teams and priorities

Apply Today

Send your resume to abloom@sylvan-inc.com

Back to Careers

Apply About employer

More about this job

Responsibilities

Manage reception duties, including answering and directing calls, responding to inquiries, welcoming visitors, and handling incoming and outgoing mail. Maintain office supplies and records, perform clerical tasks, and provide administrative support to multiple departments.

Requirements

Administrative, receptionist, office coordinator, or related experience is preferred, along with proficiency in Microsoft Outlook, Word, and Excel. Candidates should have strong communication and organizational skills, attention to detail, adaptability, reliability, and the ability to manage multiple priorities professionally.

Skills

Administrative Support
Reception
Phone Call Screening
Email Communication
Customer Service
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Attention To Detail
Multitasking
Written Communication
Verbal Communication
Mail And Package Handling
Document Management
Teamwork

Visa sponsorship

Not detected in the job text

Hiring contact email

abloom@sylvan-inc.com

Keywords

Administrative Assistant
Office Operations
Reception
Front Desk
Administrative Support
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Phone Screening
Email Inquiries
Customer Service
Visitor Experience
Office Supplies
Inventory
Mail Handling
Courier Deliveries
Correspondence
Filing
Photocopying
Scanning
Document Management
Clerical Duties
Construction Services
Multi-Trade Capabilities
Safety
Quality

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