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Added 1 min ago
Territory Sales Manager
DMC Recruitment Group
Calgary, AB
Full-time
…inherit an established territory while continuing to develop new project opportunities. Working from the company's Calgary manufacturing facility, you'll collaborate with leadership and…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Victoria, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Victoria, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Research Coordinator I, Knowledge Translation Wellness Hub
St. Michael's Hospital
Toronto, ON
Temporary
…analyses, liaising with community partners, and coordinating project…
Added 1 min ago
Research Assistant I, Knowledge Translation Wellness Hub
St. Michael's Hospital
Toronto, ON
Temporary
…samples and study related material. In general, the role provides project support for the Research team and Principal Investigators. Research Assistants also contribute to the funding and…
Added 1 min ago
Senior Manager, Collective Agreement Governance & HR Systems
Extendicare
Markham, ON
Full-time
The Senior Manager, Collective Agreement Governance & HR Systems is responsible for translating collective bargaining agreement (CBA) language into operational and system requirements…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Langley (District), BC · City of Langley, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Langley (District), BC · City of Langley, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Vancouver, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Group Manager, Heritage
WSP in Canada
Vancouver, BC
Full-time
WSP is currently seeking a Group Manager to lead our Lower Mainland Heritage team, part of the Heritage business in BC and Yukon. Reporting to the Director of Heritage, you will provide…
Added 1 min ago
Project Coordinator
Procom
Vancouver, BC
$60 to $80 CAD / hour
Contract
The experienced Project Coordinator to provide flexible coordination support across a range of business, service-delivery, operational and technology-enabled initiatives, as well as broader…
Added 16 mins ago
Head of Content
Brodie Rec League
Toronto, ON
$120,000 to $150,000 CAD / year
Full-time
…replacing the ones who are not, working through the League Manager who runs them day to…
Added 32 mins ago
Associé(e) aux ventes revêtement de sol et Peinture (temps partiel)
The Home Depot Canada
Quebec, QC
Part-time
…are familiar with related items in order to sell an entire project. Associates in this position know how to greet, engage, and thank every customer in their department and know how to…
Added 32 mins ago
Maintenance Planner (Full-time Permanent)
Manufacturing Job Site
ON · Kenora, ON
Full-time
Reporting directly to the Maintenance and Operations Manager, the Maintenance Planner provides coordination, organization, and strategic support to the maintenance function, ensuring…
Added 47 mins ago
Project Controls - Cost
Fluor
Vancouver, BC
Full-time
This position will report to the Project Controls Manager and will be responsible for developing and maintaining the cost management baseline and systems for the assigned area/discipline.…
Added 1 hour ago
Junior Digital Marketing Specialist
Longhouse Branding & Marketing
Langley (District), BC · Langley, BC
Part-time
…choose a path of technical specialization (Ads, Web or SEO) or project management as you grow your career here into a mid-level…
Added 1 hour ago
Senior Manager, Assurance and Accounting
ACCA Careers
Summerside, PE
Full-time
Make an impact with our Assurance & Accounting team as a Senior Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 1 hour ago
Shift Operator 3rd Class - Maintenance and Operations
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Internship
Reporting to the assistant manager or designate of facility services the shift operator 3rd class contributes to the safe and effective operation of a second-class power plant at Yarmouth…
Added 1 hour ago
Senior Consultant - GCP Cloud Infrastructure Architect
Deloitte
Toronto, ON
Full-time
Design and deliver GCP landing zones - organization, folder, and project hierarchies; IAM; VPC-SC service perimeters; Shared VPC and hybrid connectivity; logging and monitoring backbone.
Added 1 hour ago
Human Resources Analyst
Michael Garron Hospital
Toronto, ON
Full-time
Reporting to the Manager, Human Resources and as part of the HRIS implementation project team, the
Added 1 hour ago
Facilities and Building Services Clerk (Part-time)
The University of British Columbia
Vancouver, BC
$30.14 to $31.68 CAD / hour
Part-time
Reports directly to the Facilities Manager and works closely under the supervision of Administrative Supervisor, along with the Director of Facilities and Building Services, Associate…
Added 1 hour ago
Temporary Account Manager
Monks
Toronto, ON
$40 to $55 CAD / hour
Full-time
As an Account Manager, you are the driver for a dedicated automotive vertical. Reporting to the Sr GAD, you are the strategic glue between our clients and our internal teams of "makers."…
Added 1 hour ago
Interview Scheduling and Program Support Manager
RSM Canada
Toronto, ON
Full-time
As a Interview Scheduling and Program Support Manager, you will lead the development and execution of global processes for interview scheduling and talent program support, ensuring…
Added 1 hour ago
Land & Resource Manager, Greater Montreal Region
Amrize
Laval, QC
Full-time
Join Amrize as a Land & Resource Manager, Greater Montreal Region and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career…
Added 1 hour ago
Senior Project Manager (Nuclear)
Calian in Space & Technology
Toronto, ON
Full-time
The Senior Project Manager is accountable for leading and delivering projects in Calian’s Nuclear and Environmental division from initiation to closeout, while effectively balancing the…

Sylvan, Inc.

Administrative Assistant

Tecumseh, ON, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

Back to Careers

Administrative Assistant

Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners.

Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams.

Essential Duties & Responsibilities

Answer, screen, and direct incoming phone calls while taking and delivering accurate messages
Respond to general inquiries via phone and email in a professional and timely manner
Maintain an organized and welcoming reception area
Monitor office supply inventory and coordinate replenishment as needed
Receive, sort, and distribute incoming mail, packages, and courier deliveries
Prepare and manager outgoing mail and correspondence.
Perform general clerical duties including filing, photocopying, scanning, and document management
Provide administrative support and assist with overflow tasks for multiple departments as needed
Support day-to-day operations while ensuring a positive experience for visitors and employees

Required Skills & Experience

Administrative, receptionist, office coordinator, or related experience preferred
Proficiency with Microsoft Office applications including Outlook, Word, and Excel required
Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and vendors
Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously
Willingness to learn, adaptability, reliability, and a strong team-player mindset
Ability to maintain highly professional and attentive front-desk presence while supporting multiple teams and priorities

Apply Today

Send your resume to abloom@sylvan-inc.com

Back to Careers

Apply About employer

More about this job

Responsibilities

Manage reception duties, including answering and directing calls, responding to inquiries, welcoming visitors, and handling incoming and outgoing mail. Maintain office supplies and records, perform clerical tasks, and provide administrative support to multiple departments.

Requirements

Administrative, receptionist, office coordinator, or related experience is preferred, along with proficiency in Microsoft Outlook, Word, and Excel. Candidates should have strong communication and organizational skills, attention to detail, adaptability, reliability, and the ability to manage multiple priorities professionally.

Skills

Administrative Support
Reception
Phone Call Screening
Email Communication
Customer Service
Microsoft Outlook
Microsoft Word
Microsoft Excel
Organization
Attention To Detail
Multitasking
Written Communication
Verbal Communication
Mail And Package Handling
Document Management
Teamwork

Visa sponsorship

Not detected in the job text

Hiring contact email

abloom@sylvan-inc.com

Keywords

Administrative Assistant
Office Operations
Reception
Front Desk
Administrative Support
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Phone Screening
Email Inquiries
Customer Service
Visitor Experience
Office Supplies
Inventory
Mail Handling
Courier Deliveries
Correspondence
Filing
Photocopying
Scanning
Document Management
Clerical Duties
Construction Services
Multi-Trade Capabilities
Safety
Quality

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