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Added 8 mins ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
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UO
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Syntronic

Reception & Administrative Clerk

Ottawa, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Join Syntronic: Where Your Innovation Shapes the Future

At Syntronic, we don't just follow industry trends - we set them! Join us in partnering with visionary companies and the brightest minds to turn ground-breaking ideas into reality. Imagine working on cutting-edge telecom advancements, pioneering automotive tech, life-saving healthcare innovations, and next-gen industrial automation. Our projects are diverse, impactful, and at the forefront of technological innovation. Be a part of something extraordinary!

Who are we?:

Syntronic is a global leader in design and development, specializing in electronics, electro-mechanics, and software. We’re not just a company; we’re a community of innovators. Our teams work on projects that define the future - from creating state-of-the-art communication systems and autonomous vehicles to advancing IoT solutions that revolutionize everyday life. At Syntronic, your work will make a real difference.

What we're looking for:

We are seeking individuals who want to:

· Collaborate with top-tier clients on transformative, cutting-edge projects.

· Engage with and learn from industry leaders

· Innovate from concept to completion, ensuring high standards.

· Gain international experience on global projects.

· Thrive in an entrepreneurial environment that supports new ideas.

· Explore multiple sectors like telecommunications, automotive, healthcare, and industrial automation.

Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.

The Reception & Administrative Clerk serves as the first point of contact for visitors, employees, and callers, ensuring a professional, welcoming, and efficient office environment. This role provides reception, administrative, and operational support to multiple departments, helping maintain smooth day-to-day office operations while delivering excellent customer service and ensuring accuracy, organization, and confidentiality in all tasks.

\nWhat you will do

Reception & Visitor Services

Welcome visitors, register arrivals, and ensure compliance with visitor access and security procedures, including the issuance and collection of visitor badges.

Answer and direct incoming phone calls, respond to general inquiries, and ensure callers are connected with the appropriate employees or departments.

Receive, sort, and distribute incoming mail and other deliveries.

Maintain a clean, organized, and professional reception area that creates a positive first impression.

Coordinate the care and maintenance of lobby plants and ensure reception and common areas remain presentable.

Administrative & Office Support

Scan, copy, organize, file, and distribute documents as required.

Prepare and complete credit application forms, ensuring all required supporting documentation and information are provided accurately.

Assist departments with general administrative duties, document preparation, data entry, and other clerical tasks.

Coordinate the ordering, purchasing, and setup of FIKA services and related office supplies and amenities.

Provide general administrative support to the Finance team and other departments as needed.

Monitor office supplies and coordinate replenishment to support daily business operations.

Handle confidential information and documentation with discretion and professionalism.

Commercial Team Support

Monitor and manage the shared commercial inbox, ensuring incoming requests and correspondence are reviewed, logged, and directed appropriately.

Receive, track, log, and distribute Requests for Proposals (RFPs) to the appropriate team members.

Assist with order entry and related administrative activities, ensuring information is entered accurately and in a timely manner.

Support the commercial team with document preparation, data entry, record maintenance, and general coordination.

Follow up on administrative requests as needed to support efficient workflow and timely completion of tasks.

Office Coordination & Employee Engagement

Coordinate office social events.

Arrange catering and refreshments for meetings, events, and other office activities.

Coordinate office amenities and related services to support a comfortable and welcoming workplace.

Assist with general office coordination and special projects as required.

What you'll need to get the job done

Strong organizational, time-management, and multitasking skills, with the ability to prioritize competing demands.
Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach.
Strong attention to detail and a high degree of accuracy in data entry, document handling, and administrative tasks.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Comfortable using office equipment, including printers, scanners, and photocopiers.
Ability to handle confidential and sensitive information with discretion.
Demonstrated initiative, sound judgment, and the ability to work independently as well as collaboratively across departments.
Strong interpersonal skills and a positive, service-oriented attitude.
Flexibility and adaptability in responding to changing priorities and day-to-day operational needs.

What will make us REALLY love you

Previous experience in reception, administration, clerical support, or a general office environment.
Professionalism and customer service
Organization and attention to detail
Communication and interpersonal effectiveness
Confidentiality and discretion
Initiative and problem-solving
Teamwork and cross-functional collaboration
Flexibility and time management

$50,000 - $52,000 a year

Base salary of $50,000 - 52,000

This posting is for an active vacancy.

What you’ll love about us:

At Syntronic, our employees are our greatest asset. We foster innovation, collaboration, and excellence, offering opportunities for personal and professional growth. Join a global community that values creativity and diversity.

Ready to Shape the Future with Us?

If you’re ready to elevate your career and be part of a team that’s making a real impact, we want to hear from you. Apply today and embark on your journey with Syntronic, where your ideas and innovations can truly make a difference.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

The Reception & Administrative Clerk serves as the primary point of contact for visitors and callers while providing essential administrative and operational support to various departments. Responsibilities include managing office supplies, handling documentation, coordinating events, and assisting the commercial team with order entry and correspondence.

Requirements

The ideal candidate possesses strong organizational, communication, and multitasking skills with proficiency in Microsoft Office applications. Previous experience in a reception or administrative role is preferred, along with a professional, customer-focused attitude and the ability to handle sensitive information with discretion.

Skills

Reception
Administrative support
Data entry
Customer service
Microsoft Office
Time management
Organizational skills
Communication
Attention to detail
Record keeping
Document preparation
Multitasking
Professionalism
Problem-solving
Interpersonal skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Clerk
Office Operations
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Customer Service
Visitor Management
Document Management
Commercial Support
RFP Tracking
Office Coordination
Event Planning
Clerical Support
Record Maintenance
Communication
Time Management
Confidentiality
Professionalism

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