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Added 2 mins ago
CR
Dining Room Supervisor
COGIR Real Estate
Kelowna, BC
- Full-time
…all aspects of dining room operations, including managing the service team, ensuring adherence to quality standards, and maintaining a welcoming and professional dining atmosphere. This…
Added 2 mins ago
W
(CAN) Gérant de rayon leader, marchandise générale
Walmart
Quebec, QC
- Full-time
…Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 2 mins ago
Senior Total Rewards Specialist
Alcohol and Gaming Commission of Ontario
Toronto, ON
Strong customer-service orientation and relationship-management skills, with experience partnering across the organization and with external vendors, consultants, and plan providers.
Added 2 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Ste.-Foy, QC · SAINTE-FOY, QC
Keep the store running smoothly and ensure your team provides outstanding customer service;
Added 17 mins ago
AH
Lead Packer (Forklift Required)
Archmill House
Hamilton, ON · Ancaster, Ontario
- Full-time
For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering…
Added 32 mins ago
WC
(CAN) Gérant de rayon leader, marchandise générale
Walmart Canada
Montreal, QC
- Full-time
…Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 32 mins ago
AH
Lead Packer (Forklift Required)
Archmill House
Ancaster, ON
- Full-time
For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering…
Added 46 mins ago
A
Housekeeping Room Attendant (Full Time)
AccorHotel
Edmonton, AB
- Full-time
…Condé Nast Traveler 2025 Readers’ Choice Awards. World-class service awaits our guest’s every need. Our dedicated team is delighted to assist with a variety of personalized services to…
Added 1 hour ago
TQ
Shipping and Receiving Associate
Top Quality Recruitment (TQR)
Schomberg, ON
- Full-time
Report any non-conformances to the Team leader, Supervisor or designate.
Added 1 hour ago
VF
Fire Protection Foreman
Vulcan Fire Protection Services Inc.
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…Sprinkler Foreman to lead crews and oversee the installation, service, testing, and troubleshooting of fire sprinkler systems. The ideal candidate is a strong leader who takes ownership,…
Added 1 hour ago
K
Head of Retention, DTC Subscription
KittySpout
Remote, Canada
- $115,000 to $145,000 USD / year
- Contract
- Remote
We're doing $50M+ a year and scaling to $100M+, and we want one senior leader who owns retention A-Z: lower churn, significantly higher lifetime value and a better customer experience…
Added 1 hour ago
K
Head of Retention & Customer Experience
KittySpout
Remote, Canada
- $115,000 to $145,000 USD / year
- Contract
- Remote
We're doing $50M+ a year and scaling to $100M+, and we want one senior leader who owns retention A-Z: lower churn, significantly higher lifetime value and a better customer experience…
Added 1 hour ago
K
Director of Retention & Lifecycle
KittySpout
Remote, Canada
- $115,000 to $145,000 USD / year
- Contract
- Remote
We're doing $50M+ a year and scaling to $100M+, and we want one senior leader who owns retention A-Z: lower churn, significantly higher lifetime value and a better customer experience…
Added 1 hour ago
K
Head of Lifecycle & Customer Experience
KittySpout
Remote, Canada
- $115,000 to $145,000 USD / year
- Contract
- Remote
We're doing $50M+ a year and scaling to $100M+, and we want one senior leader who owns retention A-Z: lower churn, significantly higher lifetime value and a better customer experience…
Added 1 hour ago
K
Head of Retention & CX, DTC Ecommerce
KittySpout
Remote, Canada
- $115,000 to $145,000 USD / year
- Contract
- Remote
We're doing $50M+ a year and scaling to $100M+, and we want one senior leader who owns retention A-Z: lower churn, significantly higher lifetime value and a better customer experience…
Added 1 hour ago
GA
Assistant Gérant du magasin / Assistant Store Manager - Royalmount Mall
Groupe APP - APP Group
Montreal, QC
- Full-time
Reporting to the Store Manager, you will be responsible for the team and effective operations of the store from service, brand integrity, store standards, training to people performance.
Added 1 hour ago
HI
Administrative Assistant
Home Instead
Saskatoon, SK
- Full-time
As a Service Coordinator, you'll use your administrative excellence, caregiving skills and empathy. Your problem-solving abilities and calm demeanor will be valuable as you balance the…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 2 hours ago
A
Mechanical Project Engineer
Actalent
Oakville, ON
- $60 to $70 CAD / hour
- Contract
Actalent est un leader mondial dans les services dingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs…
Added 2 hours ago
CR
Shift Manager
Central Restaurants
Vancouver, BC
- $18 CAD / hour
- Full-time
We are now hiring a Shift Leader at our Bentall location in Vancouver, British Columbia. Our growing team has plenty of opportunities for anyone looking for training, development and a…
Added 2 hours ago
BR
General Manager - Niagara On The Lake
Banana Republic
Niagara-on-the-Lake, ON
- Full-time
As the General Manager, you are responsible for leading your team to deliver a profitable store business plan. You ensure your store achieves all key metrics and is meeting or exceeding…
Added 3 hours ago
E
Country Manager Canada
elockers
Toronto, ON · Greater Toronto Area, Canada
- Full-time
From world-class festivals and stadiums to iconic concert venues, we provide innovative self-service locker solutions that give visitors the freedom to enjoy unforgettable experiences…
Added 3 hours ago
E
Countrymanager Canada
elockers
Toronto, ON
- Full-time
From world-class festivals and stadiums to iconic concert venues, we provide innovative self-service locker solutions that give visitors the freedom to enjoy unforgettable experiences…
Added 3 hours ago
VG
Director, Planning, Procurement & Inventory
Veralto Global
London, ON
- $155,000 to $180,000 CAD / year
- Full-time
…significant organizational and ERP-enabled change while improving customer service and working capital…
Added 4 hours ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…

Syntronic

Reception & Administrative Clerk

Ottawa, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Join Syntronic: Where Your Innovation Shapes the Future

At Syntronic, we don't just follow industry trends - we set them! Join us in partnering with visionary companies and the brightest minds to turn ground-breaking ideas into reality. Imagine working on cutting-edge telecom advancements, pioneering automotive tech, life-saving healthcare innovations, and next-gen industrial automation. Our projects are diverse, impactful, and at the forefront of technological innovation. Be a part of something extraordinary!

Who are we?:

Syntronic is a global leader in design and development, specializing in electronics, electro-mechanics, and software. We’re not just a company; we’re a community of innovators. Our teams work on projects that define the future - from creating state-of-the-art communication systems and autonomous vehicles to advancing IoT solutions that revolutionize everyday life. At Syntronic, your work will make a real difference.

What we're looking for:

We are seeking individuals who want to:

· Collaborate with top-tier clients on transformative, cutting-edge projects.

· Engage with and learn from industry leaders

· Innovate from concept to completion, ensuring high standards.

· Gain international experience on global projects.

· Thrive in an entrepreneurial environment that supports new ideas.

· Explore multiple sectors like telecommunications, automotive, healthcare, and industrial automation.

Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.

The Reception & Administrative Clerk serves as the first point of contact for visitors, employees, and callers, ensuring a professional, welcoming, and efficient office environment. This role provides reception, administrative, and operational support to multiple departments, helping maintain smooth day-to-day office operations while delivering excellent customer service and ensuring accuracy, organization, and confidentiality in all tasks.

\nWhat you will do

Reception & Visitor Services

Welcome visitors, register arrivals, and ensure compliance with visitor access and security procedures, including the issuance and collection of visitor badges.

Answer and direct incoming phone calls, respond to general inquiries, and ensure callers are connected with the appropriate employees or departments.

Receive, sort, and distribute incoming mail and other deliveries.

Maintain a clean, organized, and professional reception area that creates a positive first impression.

Coordinate the care and maintenance of lobby plants and ensure reception and common areas remain presentable.

Administrative & Office Support

Scan, copy, organize, file, and distribute documents as required.

Prepare and complete credit application forms, ensuring all required supporting documentation and information are provided accurately.

Assist departments with general administrative duties, document preparation, data entry, and other clerical tasks.

Coordinate the ordering, purchasing, and setup of FIKA services and related office supplies and amenities.

Provide general administrative support to the Finance team and other departments as needed.

Monitor office supplies and coordinate replenishment to support daily business operations.

Handle confidential information and documentation with discretion and professionalism.

Commercial Team Support

Monitor and manage the shared commercial inbox, ensuring incoming requests and correspondence are reviewed, logged, and directed appropriately.

Receive, track, log, and distribute Requests for Proposals (RFPs) to the appropriate team members.

Assist with order entry and related administrative activities, ensuring information is entered accurately and in a timely manner.

Support the commercial team with document preparation, data entry, record maintenance, and general coordination.

Follow up on administrative requests as needed to support efficient workflow and timely completion of tasks.

Office Coordination & Employee Engagement

Coordinate office social events.

Arrange catering and refreshments for meetings, events, and other office activities.

Coordinate office amenities and related services to support a comfortable and welcoming workplace.

Assist with general office coordination and special projects as required.

What you'll need to get the job done

Strong organizational, time-management, and multitasking skills, with the ability to prioritize competing demands.
Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach.
Strong attention to detail and a high degree of accuracy in data entry, document handling, and administrative tasks.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Comfortable using office equipment, including printers, scanners, and photocopiers.
Ability to handle confidential and sensitive information with discretion.
Demonstrated initiative, sound judgment, and the ability to work independently as well as collaboratively across departments.
Strong interpersonal skills and a positive, service-oriented attitude.
Flexibility and adaptability in responding to changing priorities and day-to-day operational needs.

What will make us REALLY love you

Previous experience in reception, administration, clerical support, or a general office environment.
Professionalism and customer service
Organization and attention to detail
Communication and interpersonal effectiveness
Confidentiality and discretion
Initiative and problem-solving
Teamwork and cross-functional collaboration
Flexibility and time management

$50,000 - $52,000 a year

Base salary of $50,000 - 52,000

This posting is for an active vacancy.

What you’ll love about us:

At Syntronic, our employees are our greatest asset. We foster innovation, collaboration, and excellence, offering opportunities for personal and professional growth. Join a global community that values creativity and diversity.

Ready to Shape the Future with Us?

If you’re ready to elevate your career and be part of a team that’s making a real impact, we want to hear from you. Apply today and embark on your journey with Syntronic, where your ideas and innovations can truly make a difference.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

The Reception & Administrative Clerk serves as the primary point of contact for visitors and callers while providing essential administrative and operational support to various departments. Responsibilities include managing office supplies, handling documentation, coordinating events, and assisting the commercial team with order entry and correspondence.

Requirements

The ideal candidate possesses strong organizational, communication, and multitasking skills with proficiency in Microsoft Office applications. Previous experience in a reception or administrative role is preferred, along with a professional, customer-focused attitude and the ability to handle sensitive information with discretion.

Skills

Reception
Administrative support
Data entry
Customer service
Microsoft Office
Time management
Organizational skills
Communication
Attention to detail
Record keeping
Document preparation
Multitasking
Professionalism
Problem-solving
Interpersonal skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Clerk
Office Operations
Data Entry
Microsoft Outlook
Microsoft Word
Microsoft Excel
Customer Service
Visitor Management
Document Management
Commercial Support
RFP Tracking
Office Coordination
Event Planning
Clerical Support
Record Maintenance
Communication
Time Management
Confidentiality
Professionalism

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