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Added 4 hours ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
…responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator…
Added 6 hours ago
WP
Property Management Administrator
WestUrban Properties Management
Campbell River, BC
- Part-time
We are currently accepting applications for a Property Management Administrator to join our team in Campbell River, BC. This is an office-based role. If you thrive in a fast-paced…
Added 9 hours ago
PT
School Administrative Secretary (#070-AN)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Under the direction of the school administrator, it is ultimately the responsibility of the Administrative Secretary to ensure the thorough and efficient operation for the office. The Admin…
Added 9 hours ago
R
IT Systems Administrator
Remarcable
Vancouver, BC
- $91,000 to $119,000 CAD / year
- Full-time
Remarcable is seeking an organized and hands-on IT Systems Administrator for our fast-growing SaaS company. This is a high-impact role supporting our internal team’s (primarily macOS)…
Added 9 hours ago
M
Building Administrator - Residential
Morguard
Calgary, AB
- Full-time
…committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse…
Added 9 hours ago
B
Health & Safety Administrator
Binnie
Burnaby, BC
- Full-time
Binnie has an exciting opportunity for a Health & Safety Administrator to join our head office near scenic Deer Lake in Burnaby full-time. This position will be supervised by the Corporate…
Added 9 hours ago
HN
Systems Administrator
Haisla Nation
Haisla, BC
- Full-time
Reporting to the Senior Systems Administrator, the Systems Administrator is responsible for the day-to-day administration, maintenance, and support of the Haisla Nation's technology…
Added 10 hours ago
CA
Accounts Payable Administrator
Cementation Americas
North Bay, ON
- Full-time
Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects, our people build…
Added 10 hours ago
ES
Operations Administrator
EnerStar Solutions
Medicine Hat, AB
- Full-time
EnerStar Solutions Operations Administrator is a result driven, committed, and customer service-oriented position. Being an integral part of EnerStar, the Administrator will be adaptable to…
Added 11 hours ago
Business Development Manager, Road
DSV
Vancouver, BC
Provides weekly and monthly performance metrics to the sales administrator
Added 11 hours ago
SS
Contract Administrator in Concord, ON L4K 4V8, Canada
Select Source International
Concord, ON
- Contract
We are seeking a motivated and detail-oriented Service Contract Administrator to join the Service Contract Administration team in Concord, Ontario. This is an excellent opportunity for an…
Added 11 hours ago
TM
Senior Property Manager
Terracap Management Inc.
Toronto, ON · North York, ON
- Full-time
…across North America. Our holdings include retail, mixed-use, office, hospitality, multi-residential, and development…
Added 12 hours ago
Receptionist
Somerset West Community Health Centre
Ottawa, ON
Reporting to: Office administrator - Corporate services
Added 14 hours ago
I
Cloud Engineer
Irth
Canada
- Full-time
Irth Solutions builds mission-critical SaaS products that utility and damage-prevention customers rely on every day. As a Cloud Engineer, you will help operate, secure, and continuously…
Added 14 hours ago
Portfolio Administrator, Scotia Jarislowsky Fraser - Montreal, QC
Scotiabank
Montreal, QC
The Portfolio Administrator works closely with the Relationship Manager(s) in the management of their overall book(s) of business, with a passion for providing client service excellence…
Added 14 hours ago
RE
Accounting Administrator
Rising Edge Group
Calgary, AB
- Full-time
Driven by a clear vision to strengthen the stability, reliability, and advancement of energy infrastructure, we take pride in delivering work that matters. Guided by our STRIDE values -…
Added 14 hours ago
RI
IT Systems Administrator
Remarcable, Inc.
Vancouver, BC
- $91,000 to $119,000 CAD / year
- Full-time
Remarcable is seeking an organized and hands-on IT Systems Administrator for our fast-growing SaaS company. This is a high-impact role supporting our internal team’s (primarily macOS)…
Added 14 hours ago
RE
Accounting Administrator
Rising Edge Group
Calgary, AB
- Full-time
Driven by a clear vision to strengthen the stability, reliability, and advancement of energy infrastructure, we take pride in delivering work that matters. Guided by our STRIDE values -…
Added 14 hours ago
Administration and Quality Support - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
The Administrator, Quality Support provides administrative and operational support to the Quality & Business Processes team, helping maintain compliance with quality, food safety,…
Added 15 hours ago
S
Service Contract Administrator
Systematix
Concord, ON
- $25 to $27 CAD / hour
- Contract
We are Systematix and we are currently looking for a Service Contract Administrator to provide administrative and contract management support to the North American Aftermarket Sales…
Added 15 hours ago
YO
Wellness Administrator
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Wellness Administrator supports the administrative operations and daily wellness activities of the Camp Wellness department. The position helps maintain health information and wellness…
Added 16 hours ago
FS
Lead Infrastructure Architect
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based…
Added 16 hours ago
Accounts Receivable Administrator
Enerflex Ltd
Canada
The Accounts Receivable (AR) Collections Administrator is responsible for maintaining accounts receivable collections at 85% current or above. This role plays a key part in ensuring timely…
Added 16 hours ago
WP
Property Services Assistant
WestUrban Properties Management
Nanaimo, BC
- Part-time
We are currently accepting applications for a Part Time Property Service Administrator to join our Property Management Team in Duncan, BC. This position is 20–30 hours per week, Tuesday to…
Added 16 hours ago
A
Railway Construction Inspector– Civil / Structural - FTR
AECOM
Mississauga, ON
- $75,000 to $125,000 CAD / year
- Contract
Be resident at the place of work (on site) and work independently under the general direction of the Contract Administrator.

Systematix

Service Contract Administrator

Concord, ON, Canada

$25 to $27 CAD / hour · Contract

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Job details

Pay: $25 to $27 CAD / hour
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are Systematix and we are currently looking for a Service Contract Administrator to provide administrative and contract management support to the North American Aftermarket Sales organization for one of our global Life Sciences and Technology partners.

ABOUT THE PROJECT

Our client is a global leader in life sciences and scientific instrumentation, providing innovative technologies and services that support laboratories, researchers, and scientific organizations around the world.

As part of the Service Contract Administration team, the Service Contract Administrator will support day-to-day activities related to service contracts, renewals, quotations, order processing, and customer commitments.

Working closely with Aftermarket Sales, Customer Service, and other internal departments, the successful candidate will help ensure contracts and transactions are processed accurately, efficiently, and in accordance with established procedures.

This is an excellent opportunity for an organized, detail-oriented, and technically adaptable individual looking to develop their career within a global organization.

ABOUT THE RESPONSIBILITIES

Provide administrative and operational support to the North American Service and Aftermarket Sales teams.
Prepare and process customer quotations, service contract renewals, orders, and related documentation.
Support the administration of service contracts, requests for proposals (RFPs), warranty conversions, and contract renewals.
Process spare parts requests and support order booking activities.
Review purchase orders, scopes of work, payment schedules, and contractual documents to ensure accuracy and completeness.
Process contractual documentation in accordance with established procedures, service-level expectations, and company policies.
Maintain accurate customer, contract, quotation, and order information across internal business systems.
Monitor outstanding activities, follow up on required information, and help ensure customer commitments and deadlines are met.
Collaborate with internal departments, including Legal, Accounting, Environmental Health & Safety, and Human Resources, to support contract drafting, review, and approval processes.
Assist Sales and Customer Service teams in resolving administrative, contractual, and order-processing issues.
Support month-end, quarter-end, and year-end transaction processing and closing activities.
Identify discrepancies, escalate issues when appropriate, and contribute to timely resolution.
Maintain organized records and documentation to support operational accuracy and compliance.
Adapt to changing processes, systems, and business priorities while maintaining a high level of service and attention to detail.

ABOUT THE REQUIREMENTS

Bachelor's degree or equivalent combination of education and relevant experience.
Strong organizational and time management skills, with the ability to manage multiple tasks and competing priorities.
Excellent attention to detail and a commitment to accuracy when handling contracts, customer information, and business transactions.
Strong learning agility and the ability to quickly become proficient with new systems, processes, and procedures.
Comfortable working with multiple business applications and technology platforms.
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
Strong analytical and problem-solving skills, including the ability to resolve practical issues in situations where established procedures may be limited.
Strong written and verbal communication skills.
Excellent interpersonal and customer service skills, with the ability to collaborate effectively across departments.
Ability to follow established processes while exercising sound judgment and initiative.
Ability to work independently and as part of a collaborative team.
Flexibility to support changing business demands and transaction deadlines, particularly during month-end, quarter-end, and year-end periods.

PREFERRED QUALIFICATIONS

Previous experience in contract administration, sales support, customer service, order processing, or a related administrative role.
Experience with Salesforce or other Customer Relationship Management (CRM) platforms.
Familiarity with Oracle 12 or other Enterprise Resource Planning (ERP/EBS) systems.
Strong Microsoft Excel skills.
Experience reviewing and interpreting service contracts, quotations, purchase orders, and related business documentation.
Familiarity with contract renewals, warranty administration, or aftermarket service operations.
Experience working in a large corporate or technology-focused environment.
Exposure to life sciences, scientific instrumentation, healthcare, or related industries.

ABOUT THE ROLE

This is a contract opportunity beginning December 4, 2026, and running through November 21, 2027.

The position is 100% onsite, Monday through Friday, at our client's facility located in north Toronto.

Candidates must be able to work onsite throughout the assignment and demonstrate flexibility to support business demands, including potential extended hours during month-end, quarter-end, and year-end processing. Occasional holiday work may also be required.

Compensation: CAD $25 - 27 per hour.

This is an entry-level opportunity suited to someone with strong administrative and organizational capabilities, an aptitude for learning new business systems, and an interest in developing experience in contract administration and sales operations.

AI DISCLOSURE

As part of our recruitment process, Systematix may use artificial intelligence (AI) tools to assist with resume screening, candidate matching, and recruitment administration. All hiring decisions are ultimately made by our recruitment and hiring teams.

APPLY NOW

If you are interested in finding out more, please contact us or submit your resume to jobs@systematix.com.

Know someone who would be a great fit? We welcome referrals of qualified candidates and are always interested in connecting with talented professionals.

ABOUT SYSTEMATIX

Systematix is a Canadian-owned Global Consulting and Resourcing firm with more than 50 years of experience delivering technology solutions to clients across North America and the United Kingdom. We provide the highest-caliber consulting solutions to a diverse client base across all levels of government and private industry.

Systematix is committed to creating a diverse, inclusive environment and is proud to be an equal opportunity employer. At Systematix, we value diverse perspectives, experiences, and backgrounds.

Systematix. Solutions Focused. People Driven.

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More about this job

Responsibilities

Provide administrative and operational support for service contracts, renewals, quotations, orders, and related customer documentation. Maintain accurate records, coordinate contract reviews and approvals across departments, resolve processing issues, and support period-end transaction activities.

Requirements

A bachelor's degree or equivalent combination of education and relevant experience is required, along with strong organizational, communication, analytical, and customer service skills. Candidates should be comfortable learning business systems and using Microsoft Office; experience with contract administration, Salesforce, Oracle or other ERP systems, and service contracts is preferred.

Skills

Contract Administration
Sales Support
Customer Service
Order Processing
Quotation Preparation
Contract Renewals
Purchase Order Review
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Salesforce
Oracle 12
Enterprise Resource Planning
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Aftermarket Sales
Contract Renewals
Customer Quotations
Order Processing
Spare Parts Requests
Request For Proposal
Warranty Administration
Purchase Orders
Scopes Of Work
Payment Schedules
Contract Documentation
Salesforce
Oracle 12
Enterprise Resource Planning
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Month-End Closing
Quarter-End Closing
Year-End Closing
Life Sciences
Scientific Instrumentation
Customer Service

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