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Systematix

Service Contract Administrator

Concord, ON, Canada

$25 to $27 CAD / hour · Contract

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Job details

Pay: $25 to $27 CAD / hour
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

We are Systematix and we are currently looking for a Service Contract Administrator to provide administrative and contract management support to the North American Aftermarket Sales organization for one of our global Life Sciences and Technology partners.

ABOUT THE PROJECT

Our client is a global leader in life sciences and scientific instrumentation, providing innovative technologies and services that support laboratories, researchers, and scientific organizations around the world.

As part of the Service Contract Administration team, the Service Contract Administrator will support day-to-day activities related to service contracts, renewals, quotations, order processing, and customer commitments.

Working closely with Aftermarket Sales, Customer Service, and other internal departments, the successful candidate will help ensure contracts and transactions are processed accurately, efficiently, and in accordance with established procedures.

This is an excellent opportunity for an organized, detail-oriented, and technically adaptable individual looking to develop their career within a global organization.

ABOUT THE RESPONSIBILITIES

Provide administrative and operational support to the North American Service and Aftermarket Sales teams.
Prepare and process customer quotations, service contract renewals, orders, and related documentation.
Support the administration of service contracts, requests for proposals (RFPs), warranty conversions, and contract renewals.
Process spare parts requests and support order booking activities.
Review purchase orders, scopes of work, payment schedules, and contractual documents to ensure accuracy and completeness.
Process contractual documentation in accordance with established procedures, service-level expectations, and company policies.
Maintain accurate customer, contract, quotation, and order information across internal business systems.
Monitor outstanding activities, follow up on required information, and help ensure customer commitments and deadlines are met.
Collaborate with internal departments, including Legal, Accounting, Environmental Health & Safety, and Human Resources, to support contract drafting, review, and approval processes.
Assist Sales and Customer Service teams in resolving administrative, contractual, and order-processing issues.
Support month-end, quarter-end, and year-end transaction processing and closing activities.
Identify discrepancies, escalate issues when appropriate, and contribute to timely resolution.
Maintain organized records and documentation to support operational accuracy and compliance.
Adapt to changing processes, systems, and business priorities while maintaining a high level of service and attention to detail.

ABOUT THE REQUIREMENTS

Bachelor's degree or equivalent combination of education and relevant experience.
Strong organizational and time management skills, with the ability to manage multiple tasks and competing priorities.
Excellent attention to detail and a commitment to accuracy when handling contracts, customer information, and business transactions.
Strong learning agility and the ability to quickly become proficient with new systems, processes, and procedures.
Comfortable working with multiple business applications and technology platforms.
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
Strong analytical and problem-solving skills, including the ability to resolve practical issues in situations where established procedures may be limited.
Strong written and verbal communication skills.
Excellent interpersonal and customer service skills, with the ability to collaborate effectively across departments.
Ability to follow established processes while exercising sound judgment and initiative.
Ability to work independently and as part of a collaborative team.
Flexibility to support changing business demands and transaction deadlines, particularly during month-end, quarter-end, and year-end periods.

PREFERRED QUALIFICATIONS

Previous experience in contract administration, sales support, customer service, order processing, or a related administrative role.
Experience with Salesforce or other Customer Relationship Management (CRM) platforms.
Familiarity with Oracle 12 or other Enterprise Resource Planning (ERP/EBS) systems.
Strong Microsoft Excel skills.
Experience reviewing and interpreting service contracts, quotations, purchase orders, and related business documentation.
Familiarity with contract renewals, warranty administration, or aftermarket service operations.
Experience working in a large corporate or technology-focused environment.
Exposure to life sciences, scientific instrumentation, healthcare, or related industries.

ABOUT THE ROLE

This is a contract opportunity beginning December 4, 2026, and running through November 21, 2027.

The position is 100% onsite, Monday through Friday, at our client's facility located in north Toronto.

Candidates must be able to work onsite throughout the assignment and demonstrate flexibility to support business demands, including potential extended hours during month-end, quarter-end, and year-end processing. Occasional holiday work may also be required.

Compensation: CAD $25 - 27 per hour.

This is an entry-level opportunity suited to someone with strong administrative and organizational capabilities, an aptitude for learning new business systems, and an interest in developing experience in contract administration and sales operations.

AI DISCLOSURE

As part of our recruitment process, Systematix may use artificial intelligence (AI) tools to assist with resume screening, candidate matching, and recruitment administration. All hiring decisions are ultimately made by our recruitment and hiring teams.

APPLY NOW

If you are interested in finding out more, please contact us or submit your resume to jobs@systematix.com.

Know someone who would be a great fit? We welcome referrals of qualified candidates and are always interested in connecting with talented professionals.

ABOUT SYSTEMATIX

Systematix is a Canadian-owned Global Consulting and Resourcing firm with more than 50 years of experience delivering technology solutions to clients across North America and the United Kingdom. We provide the highest-caliber consulting solutions to a diverse client base across all levels of government and private industry.

Systematix is committed to creating a diverse, inclusive environment and is proud to be an equal opportunity employer. At Systematix, we value diverse perspectives, experiences, and backgrounds.

Systematix. Solutions Focused. People Driven.

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More about this job

Responsibilities

Provide administrative and operational support for service contracts, renewals, quotations, orders, and related customer documentation. Maintain accurate records, coordinate contract reviews and approvals across departments, resolve processing issues, and support period-end transaction activities.

Requirements

A bachelor's degree or equivalent combination of education and relevant experience is required, along with strong organizational, communication, analytical, and customer service skills. Candidates should be comfortable learning business systems and using Microsoft Office; experience with contract administration, Salesforce, Oracle or other ERP systems, and service contracts is preferred.

Skills

Contract Administration
Sales Support
Customer Service
Order Processing
Quotation Preparation
Contract Renewals
Purchase Order Review
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Salesforce
Oracle 12
Enterprise Resource Planning
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Aftermarket Sales
Contract Renewals
Customer Quotations
Order Processing
Spare Parts Requests
Request For Proposal
Warranty Administration
Purchase Orders
Scopes Of Work
Payment Schedules
Contract Documentation
Salesforce
Oracle 12
Enterprise Resource Planning
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Month-End Closing
Quarter-End Closing
Year-End Closing
Life Sciences
Scientific Instrumentation
Customer Service

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