Permits, Licences and Authorizations (PLA) Coordinator – Alto project / Cadence

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Context

As part of the Alto high-speed rail project, SYSTRA, within the Cadence consortium, is seeking a Permits, Licences and Authorizations (PLA) Coordinator to manage and coordinate a team of specialists in permits, licenses, and authorizations (PLA) in Quebec. The role also involves supporting the planning, coordination, and monitoring of the regulatory and administrative requirements necessary for the project’s progress, as well as liaising with the relevant regulatory authorities. The person in this position will play a central role in identifying the required approvals, developing permitting strategies, and coordinating efforts with the relevant authorities.

Missions/Main Duties

Management of the PLA Specialist Team in Quebec: Manage and coordinate the PLA specialist team, assign responsibilities and priorities based on project needs, and ensure that their work is integrated into project timelines and deliverables. Foster collaboration within the team and with other disciplines, support the resolution of issues, and regularly monitor the progress of the work.

Regulatory planning and strategy: Identify the permits, licences, certificates, and authorizations required for the various phases of the project. Develop and maintain a register of regulatory requirements, deadlines, and status updates. Define and monitor the authorization strategy based on project phasing and key milestones. Integrate regulatory constraints into project schedules and priorities.

Application co-ordination: Co-ordinate the preparation, review, and submission of authorization applications. Gather and validate the required technical, environmental, and administrative information. Ensure the quality, consistency, and completeness of submitted documents.

Interdisciplinary co-ordination and relations with authorities: Collaborate with the environmental, engineering, design, construction, and project management teams. Serve as the liaison with technical specialists to integrate required inputs into applications. Support communications with the relevant authorities and co-ordinate responses to requests for information.

Monitoring, compliance, and document management: Monitor the progress of applications, deadlines, and authorization conditions. Identify regulatory risks and propose mitigation measures. Ensure traceability of documents, correspondence, and regulatory commitments. Contribute to monitoring the project’s regulatory compliance.

Profile/Skills

Education: Bachelor’s degree in environmental studies, engineering, or a related discipline.

Years of experience: Minimum of 5 years of experience in permitting management.

Technical Skills

• Good understanding of authorization processes and regulatory frameworks applicable to major projects.
• Ability to lead a team, delegate responsibilities, and set priorities based on project timelines and milestones.
• Ability to manage multiple files simultaneously and work under tight deadlines.
• Excellent organizational, analytical, and document management skills.
• Excellent oral and written communication skills in French and English.
• Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.
  
  

Personal Qualities

• Inspiring leadership and the ability to foster engagement within the team.
• Attention to detail and strong organizational skills.
• Autonomy and proactivity.
• Collaborative mindset.
  
  

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.For questions about our hiring process or AI tools, please contact [email protected].

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

Workplace Type

Hybrid