Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 42 mins ago
EE
Regional Account Manager
ElPro Elevators & Lifts Inc.
Calgary, AB
- Full-time
…passion for building relationships. Experience in the elevator, construction or building services industry would be a strong…
Added 2 hours ago
E
Vice President Controlling and Finance PSN
Epiroc
Mississauga, ON
- Full-time
VICE PRESIDENT CONTROLLING & FINANCE – Parts & Services NASA
Added 3 hours ago
TM
Vice President, Health, Safety & Environment (HSE)
The Miller Group
Markham, ON
- Full-time
The Vice President, Health, Safety & Environment (HSE) is a senior leader responsible for driving Miller's health, safety, environmental strategy. Reporting to the President, this role…
Added 7 hours ago
NA
sales vice-president - goods production, utilities, transportation and construction
North America Electrical Energy Equipments Co., Ltd.
Bolton, ON
- Full-time
Added 15 hours ago
P
Vice President, Wealth Advisory & Business Development
PortfolioHiWay
Toronto, ON
- Full-time
Licensing & Registration: Must hold relevant licenses and registration (e.g., IIROC licensing, PM Registration) as required by CIRO
Added 20 hours ago
FI
Business Development Manager
Fero International Inc.
Stoney Creek, NB
- Full-time
…target markets and building its brand presence. Reporting to the Vice President, Pre-Construction Sales, the incumbent will develop and execute a proactive business development strategy…
Added 22 hours ago
PF
Responsable de l'architecture logicielle | Head of Software Architecture
Power Factors
Remote, Canada
- Remote
Concevoir et contribuer personnellement à la construction de capacités de produits basées sur l'IA de bout en bout - de l'acquisition de données et de la sélection de modèles jusqu'au…
Added 22 hours ago
PF
Responsable de l'architecture logicielle | Head of Software Architecture
Power Factors
Montreal, QC
- Full-time
Concevoir et contribuer personnellement à la construction de capacités de produits basées sur l'IA de bout en bout - de l'acquisition de données et de la sélection de modèles jusqu'au…
Added 22 hours ago
C
Transit Director
CIMA+
Vancouver, BC
- $156,960 to $200,000 CAD / year
- Full-time
This role can be based in our Vancouver office, with the ability to work across our various Canadian offices as required
Added 23 hours ago
T
Administrative Assistant
Tadpool
Montreal, QC
- $60,000 to $70,000 CAD / year
- Full-time
Reporting to the Vice President, Construction, the Administrative Assistant will manage the administrative cycle of construction projects, including invoice processing and financial…
Added 1 day ago
J
Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON · North York, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 1 day ago
J
Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 1 day ago
J
Senior Vice President, Capital Markets Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
…and energy storage assets in the US. They are hiring a Senior Vice President to lead capital formation, structured finance, investment underwriting, capital allocation and financial…
Added 1 day ago
WO
Vice President, Leasing
WP Osborne Executive Search Inc.
Toronto, ON
- Full-time
Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking a Vice President, Leasing to join its National Leasing team.
Added 1 day ago
C
Transit Director
CIMA+
Vancouver, BC
- $156,960 to $200,000 CAD / year
- Full-time
This role can be based in our Vancouver office, with the ability to work across our various Canadian offices as required
Added 1 day ago
SC
Director – Station Infrastructure
SYSTRA Canada
Toronto, ON
- Full-time
Reporting to the Stations Vice President, the Director - Stations will provide project management and leadership to the two Alliance delivered new stations on the GO Expansion Program.
Added 1 day ago
FI
Director, Pre-Construction Sales
Fero International Inc.
Stoney Creek, NB
- Contract
The Director, Pre-Construction Sales will have a passion and pro-active mindset for building sustainable relationships with clients, by developing a deep understanding of core needs and…
Added 1 day ago
G
Claims Advocate, Commercial Insurance
Gallagher
Burnaby, BC
- Full-time
Reporting to the Executive Vice President, WMB Specialty, with a dotted-line relationship to the SVP, National Claims, you will be part of Gallagher's National Claims Team and play a key…
Added 1 day ago
Vice President, Sales & Marketing
ASSA ABLOY
Montreal, QC · Lachine, Queb
…maintenance, retrofit and replacement, installation, and new construction. Strong service sales experience is essential, alongside the ability to grow the full portfolio through proactive…
Added 1 day ago
A
Vice-President, Regulatory Affairs
AtkinsRéalis
Mississauga, ON
- Full-time
The Vice-president, regulatory affairs will be responsible for all aspects of engagement and relationship management with regulatory and related organizations as it pertains to CANDU…
Added 1 day ago
-F
Intermediate Associate, Geotechnical
-30- Forensic Engineering
Toronto, ON
- Full-time
Must have Professional Engineer licensing in Ontario (P.Eng)
Added 1 day ago
-F
Intermediate Associate, Geotechnical
-30- Forensic Engineering
Toronto, ON
- Full-time
Must have Professional Engineer licensing in Ontario (P.Eng)
Added 2 days ago
C
Controller / Contrôleur(e)
Corbec
Kirkland, QC
- Full-time
In-office position with the option of one day per week working from home
Added 2 days ago
BC
Director, Project Management Office – Eastern Canada and the Atlantic region
BBA Consultants
Montreal, QC
- Full-time
…and implement the strategic orientations established by the Vice-President, Project Management Office. Working closely with the Operations teams, you’ll also be responsible for operational…
Added 2 days ago
BC
Director, Project Management Office – Eastern Canada and the Atlantic region
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
…and implement the strategic orientations established by the Vice-President, Project Management Office. Working closely with the Operations teams, you’ll also be responsible for operational…

Tadpool

Administrative Assistant

Montreal, QC, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 12, 2026
Experience: Minimum 5 years of relevant experience in the construction sector.
Posting language: English
Posted: Nov 12, 2026

Original job description

About the Job

Our client is seeking an experienced Administrative Assistant to manage the day-to-day administration of its construction department. This key role supports the successful delivery of projects by handling invoicing, contracts, permits, and document coordination across a significant commercial real estate portfolio.

The successful candidate will work closely with Project Managers as well as the leasing, operations, and legal teams, helping ensure projects run smoothly and remain compliant from launch through closeout.

Company Culture

Our client fosters an environment built on teamwork, integrity, and creativity, where professionalism and individual commitment are highly valued. The organization places strong emphasis on building long-term relationships with its partners and clients, and encourages team members to pursue excellence in their daily work.

Position Overview

Reporting to the Vice President, Construction, the Administrative Assistant will manage the administrative cycle of construction projects, including invoice processing and financial approvals, contract and purchase order preparation, holdback tracking, permit applications, and tenant coordination. The role also involves keeping internal management systems and project documentation accurate and up to date. Success in this position requires strong attention to detail, sound prioritization skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Receive, compile, and track invoices, payments, and tenant allocation documents submitted for approval.
Support Project Managers in preparing project files and coordinating contractor tender packages.
Prepare and track purchase orders and contracts, and coordinate their execution by all parties.
Maintain registers of contract notices, releases, and holdbacks, and collect the closeout documents required for their release.
Coordinate municipal permit applications, powers of attorney, and utility subsidy and meter sealing requests related to landlord work.
Prepare and send tenants their permit authorizations, possession notices, and plan requests, and update tenant information in internal systems.
Organize physical and digital project documentation and respond to occasional requests from public agencies and external partners.
Translate short documents as needed and perform other related duties.

Desired Candidate

College diploma (DEC/AEC) in Administration or equivalent training.
Minimum 5 years of relevant experience in the construction sector.
Solid knowledge of construction and real estate terminology, contract procedures, and industry practices.
Proficiency with Microsoft Office (Word, Excel, Outlook) and accounting software.
Experience with Yardi considered an asset.
Strong organizational skills, attention to detail, and the ability to manage multiple files simultaneously.
Self-motivated team player with discretion and excellent interpersonal skills.
Bilingualism (French and English), spoken and written, required to communicate with suppliers and subcontractors outside Quebec.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage construction project administration, including invoices, approvals, contracts, purchase orders, holdbacks, permits, and tenant communications. Support Project Managers and coordinate with internal teams, contractors, tenants, public agencies, and external partners while maintaining accurate project records and documentation.

Requirements

A college diploma in Administration (DEC/AEC) or equivalent training and at least five years of relevant construction-sector experience are desired. Candidates should know construction and real estate terminology and contract procedures, be proficient with Microsoft Office and accounting software, and have strong organizational, interpersonal, and prioritization skills; spoken and written French and English are required.

Skills

Invoice Processing
Financial Approvals
Contract Preparation
Purchase Order Management
Holdback Tracking
Permit Coordination
Tenant Coordination
Project Documentation
Construction Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting Software
Yardi
Organization
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Construction Administration
Commercial Real Estate
Invoice Processing
Financial Approvals
Tenant Allocations
Project Files
Contractor Tender Packages
Purchase Orders
Contracts
Contract Notices
Releases
Holdbacks
Project Closeout
Municipal Permits
Powers Of Attorney
Utility Subsidies
Meter Sealing
Tenant Permit Authorizations
Possession Notices
Project Documentation
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounting Software
Yardi
Construction Terminology
Real Estate Terminology
Bilingual Communication

Report this job

Work requirements

Jobs in Canada