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Added 22 mins ago
Senior Director, Media Services and Distribution
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$175,000 to $200,000 CAD / year
Full-time
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Added 24 mins ago
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Added 12 hours ago
Partner Business Coordinator - Lenovo
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This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Partner Business Coordinator - Lenovo based in Canada.
Added 13 hours ago
Project Engineering Director
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Finance & Operations Lead, Agri-Biotech
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London, ON
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Maintain vendor information, purchasing records, and company asset records.
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Talencore

Finance & Operations Lead, Agri-Biotech

London, ON, Canada

Job type: Full-time
Apply by: Mar 28, 2027
Experience: 3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Posting language: English
Posted: Sep 29, 2026

Apply About employer

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Original job description

Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands-on Finance & Operations Lead to coordinate day-to-day financial activities, purchasing, and operational administration at our London facility.

Working closely with the CEO, department leads, and our remote finance team, you will help ensure that payments, purchases, records, and local operational needs are handled accurately and on time. This role suits someone who enjoys taking ownership, following through on details, and building practical processes in a growing organization.

You will own local financial coordination and documentation. Our back-office finance team will retain responsibility for bookkeeping oversight, month-end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Employment Type: Full-time permanent

Location: London, ON (onsite)

What You'll Do

Day-to-Day Finance

Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.
Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.
Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.
Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.
Provide timely documentation and reconciliation support to the back-office team for bookkeeping, month-end, and year-end processes.

Purchasing and Procurement

Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.
Coordinate supplier quotations, orders, deliveries, and follow-up on discrepancies.
Check supplier invoices against approved purchases and goods or services received before submitting them for payment.
Maintain vendor information, purchasing records, and company asset records.
Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.

Grants and Funding Administration

Coordinate financial documentation for government grants, funding applications, and reimbursement claims.
Track eligible expenditures, supporting records, submission deadlines, and outstanding information.
Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.

Facility and Operational Coordination

Support day-to-day office, laboratory, and facility administration.
Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.
Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.
Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.
Track operational issues and follow up with the responsible parties through resolution.

Process Improvement and Communication

Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.
Serve as the primary local coordination point between department leads and the back-office finance team.
Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.
Identify missing information, delays, and process gaps, and escalate issues requiring management decisions.

What You'll Bring

3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
Experience in a Canadian start-up, small or medium-sized business, manufacturing environment, laboratory, or another growing organization.
Experience with local government grants, procurement, or shipping and logistics.
Familiarity with Canadian business accounting practices and tax requirements.
Experience using QuickBooks, Xero, Sage, or a similar accounting system.
Strong Excel or Google Sheets skills.
Excellent organization, attention to detail, and consistent follow-through.
Confidence communicating with customers, suppliers, department leads, and senior management.
Sound judgment when handling confidential information, financial records, and competing priorities.
Willingness to work across finance, procurement, logistics coordination, and facility administration.
Availability to work on-site at our London facility.

What Success Looks Like

Financial records and supporting documents are complete, accurate, and available when needed.
Customer payments are followed up consistently, and supplier payments are coordinated on time.
Department purchases follow a clear approval and documentation process.
Management has timely visibility into cash needs, purchasing commitments, and operational issues.
The local team and back-office finance team work together effectively, with clear responsibilities and reliable information flow.

What Our Client Offers

Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
Comprehensive health, dental, and vision coverage.
Mental health and wellness support programs.
Virtual healthcare access.
Travel emergency medical coverage.
Life and accident insurance protection.

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At Talencore, we stand against racism and discriminatory practices. We stand against violence.

We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity.

We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

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More about this job

Responsibilities

Coordinate local financial administration, including invoicing, receivables, supplier payments, banking activities, records, and documentation for the back-office finance team. Manage purchasing, grant documentation, facility and logistics coordination, and practical process improvements while keeping management informed of financial and operational issues.

Requirements

Requires 3–5 years of relevant experience in accounting, finance operations, or a comparable hands-on role, with experience in payables, receivables, banking, reconciliations, and financial administration. Candidates should be familiar with Canadian business accounting practices and tax requirements, accounting software and spreadsheets, and ideally grants, procurement, or logistics; on-site availability in London is required.

Skills

Accounts Payable
Accounts Receivable
Banking Administration
Financial Reconciliation
Financial Recordkeeping
Purchasing and Procurement
Vendor Coordination
Grant Administration
Cash Monitoring
QuickBooks
Xero
Sage
Excel
Google Sheets
Shipping and Logistics
Process Improvement

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health and Wellness Support
Virtual Healthcare
Travel Emergency Medical Coverage
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Customer Invoicing
Supplier Invoices
Banking Activities
Cash Balances
Financial Records
Reconciliation
Month-End Processes
Year-End Processes
Purchasing
Procurement
Purchase Orders
Vendor Management
Government Grants
Funding Applications
Reimbursement Claims
Facility Administration
Laboratory Operations
Equipment Purchasing
Shipping and Receiving
Logistics Documentation
QuickBooks
Xero
Sage
Excel
Google Sheets
Canadian Accounting Practices
Tax Requirements
Process Improvement

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