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Added 8 mins ago
A
Loss Prevention Expert, Security & Loss Prevention
Amazon
SK
- Full-time
Experience in security services, asset protection, loss prevention, risk management, inventory management, investigations, supply chain, auditing, compliance, or similar
Added 10 mins ago
AW
Supervisor, Transfers
Aviso Wealth
Remote, Canada
- $83,000 to $100,000 CAD / year
- Full-time
- Remote
In-depth knowledge of relevant regulatory requirements, and the successful completion of the IFIC and/or the CSC is an asset
Added 10 mins ago
AW
Director, Strategic Sourcing & Supplier Management
Aviso Wealth
Remote, Canada
- $135,000 to $160,000 CAD / year
- Full-time
- Remote
A professional designation in procurement, supply chain management, contract management, or related designation is an asset
Added 10 mins ago
AW
Supervisor, Transfers
Aviso Wealth
Remote, Canada
- $83,000 to $100,000 CAD / year
- Full-time
- Remote
In-depth knowledge of relevant regulatory requirements, and the successful completion of the IFIC and/or the CSC is an asset
Added 10 mins ago
AW
Director, Strategic Sourcing & Supplier Management
Aviso Wealth
Remote, Canada
- $135,000 to $160,000 CAD / year
- Full-time
- Remote
A professional designation in procurement, supply chain management, contract management, or related designation is an asset
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Asset Protection Partner
Sephora
Toronto, ON
- $25 to $30 CAD / hour
The Asset Protection Partner protects the assets of a store against theft, and works with the Leadership team to maintain operational controls to reduce shortage.
Added 25 mins ago
M
Production Supervisor
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 40 mins ago
A
Director, Strategic Sourcing & Supplier Management
Aviso
Toronto, ON
- $135,000 to $160,000 CAD / year
- Full-time
A professional designation in procurement, supply chain management, contract management, or related designation is an asset
Added 40 mins ago
A
Director, Strategic Sourcing & Supplier Management
Aviso
Vancouver, BC
- $135,000 to $160,000 CAD / year
- Full-time
A professional designation in procurement, supply chain management, contract management, or related designation is an asset
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…virtualization, storage, backup and recovery, cyber vault, endpoint protection, encryption, key management and third-party…
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Responsible Investment Analyst, Temporary
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Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
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Infrastructure Analyst
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Journeyman Machinist (Nights)
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Calgary, AB
…world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities…
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Responsible Investment Analyst, Temporary
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Remote, Canada
- $65,000 to $75,000 CAD / year
- Full-time
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Added 1 hour ago
AW
Responsible Investment Analyst, Temporary
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- $65,000 to $75,000 CAD / year
- Full-time
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Added 1 hour ago
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Responsible Investment Analyst, Temporary
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Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
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Added 1 hour ago
Director, Indigenous Relations, Pacific Link (Calgary or Vancouver)
Trans Mountain
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…world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities…
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Senior Humanitarian Advisor
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- $75,543.87 to $90,652.65 CAD / year
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Added 2 hours ago
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IP Contract Administrator
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- Full-time
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Asset Protection Representative
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- Full-time
…property? Join one of Canada’s most prominent and most respected Asset Protection teams and make a direct impact in safeguarding our business, our employees, and our…
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Director, Communications and Engagement – Redevelopment Projects
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Network Specialist (1-Year Contract, with possible extension)
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…performance of technology services supporting the City and its partner organizations while contributing to technology modernization, infrastructure renewal, and cybersecurity…
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Asset Protection Representative
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Halifax, NS
- Full-time
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Added 3 hours ago
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Asset Protection Representative
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- Full-time
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Talencore

Office & Operations Manager, Agri-Biotech

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 3, 2027
Experience: 3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands-on Office & Operations Manager to keep our London facility and day-to-day business operations running smoothly. You will own purchasing, supplier coordination, shipping and logistics, facility administration, and financial administration, including invoicing and payment coordination, while working closely with the CEO and our remote accounting team.

You will also own local financial coordination and documentation. Our back-office finance team will retain responsibility for bookkeeping oversight, month-end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Employment Type: Full-time permanent

Location: London, ON (onsite)

What You'll Do

Day-to-Day Finance

Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.
Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.
Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.
Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.
Provide timely documentation and reconciliation support to the back-office team for bookkeeping, month-end, and year-end processes.

Purchasing and Procurement

Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.
Coordinate supplier quotations, orders, deliveries, and follow-up on discrepancies.
Check supplier invoices against approved purchases and goods or services received before submitting them for payment.
Maintain vendor information, purchasing records, and company asset records.
Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.

Grants and Funding Administration

Coordinate financial documentation for government grants, funding applications, and reimbursement claims.
Track eligible expenditures, supporting records, submission deadlines, and outstanding information.
Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.

Facility and Operational Coordination

Support day-to-day office, laboratory, and facility administration.
Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.
Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.
Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.
Track operational issues and follow up with the responsible parties through resolution.

Process Improvement and Communication

Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.
Serve as the primary local coordination point between department leads and the back-office finance team.
Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.
Identify missing information, delays, and process gaps, and escalate issues requiring management decisions.

What You'll Bring

3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
Experience in a Canadian start-up, small or medium-sized business, manufacturing environment, laboratory, or another growing organization.
Experience with local government grants, procurement, or shipping and logistics.
Familiarity with Canadian business accounting practices and tax requirements.
Experience using QuickBooks, Xero, Sage, or a similar accounting system.
Strong Excel or Google Sheets skills.
Excellent organization, attention to detail, and consistent follow-through.
Confidence communicating with customers, suppliers, department leads, and senior management.
Sound judgment when handling confidential information, financial records, and competing priorities.
Willingness to work across finance, procurement, logistics coordination, and facility administration.
Availability to work on-site at our London facility.

What Success Looks Like

Financial records and supporting documents are complete, accurate, and available when needed.
Customer payments are followed up consistently, and supplier payments are coordinated on time.
Department purchases follow a clear approval and documentation process.
Management has timely visibility into cash needs, purchasing commitments, and operational issues.
The local team and back-office finance team work together effectively, with clear responsibilities and reliable information flow.

What Our Client Offers

Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
Comprehensive health, dental, and vision coverage.
Mental health and wellness support programs.
Virtual healthcare access.
Travel emergency medical coverage.
Life and accident insurance protection.

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At Talencore, we stand against racism and discriminatory practices. We stand against violence.

We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity.

We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

Apply About employer

More about this job

Responsibilities

Coordinate local financial administration, including customer invoicing, receivables follow-up, supplier invoices and payments, banking activities, and records for the back-office finance team. Manage purchasing, grant documentation, facility administration, equipment and shipping logistics, and improve operational processes while keeping management informed of financial and operational issues.

Requirements

Requires 3–5 years of relevant experience in accounting, finance operations, or a comparable hands-on role, with experience in payables, receivables, banking, reconciliations, and financial administration. Candidates should be familiar with Canadian business accounting practices and tax requirements, accounting software such as QuickBooks, Xero, or Sage, and Excel or Google Sheets; experience with grants, procurement, or logistics is also sought.

Skills

Accounts Payable
Accounts Receivable
Financial Administration
Banking
Reconciliations
Purchasing and Procurement
Supplier Coordination
Grant Administration
Shipping and Logistics
Facility Administration
Invoice Processing
Cash Monitoring
Financial Documentation
Process Improvement
Excel or Google Sheets
QuickBooks, Xero, or Sage

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health and Wellness Support
Virtual Healthcare
Travel Emergency Medical Coverage
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Banking
Reconciliations
Financial Administration
Invoicing
Supplier Invoices
Vendor Payments
Cash Monitoring
Purchasing
Procurement
Purchase Orders
Government Grants
Funding Applications
Reimbursement Claims
Shipping and Logistics
Facility Administration
Laboratory Operations
Asset Records
QuickBooks
Xero
Sage
Excel
Google Sheets
Canadian Accounting Practices
Tax Requirements
Month-End Support
Year-End Support
Process Improvement
Biotechnology

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