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Added 6 mins ago
AI
Procurement Support Coordinator
American Iron & Metal (AIM)
Montreal, QC
- Full-time
The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function.…
Added 6 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Bachelor's degree in Accounting, Finance, Information Systems, Business Administration, Risk Management, or a related discipline.
Added 6 mins ago
AS
IT Project Manager, Employee AI Enablement
Apex Systems
Mississauga, ON
- $80 to $101 USD / hour
- Contract
This organization is seeking a highly skilled IT Project Manager to serve as the Track PM for the Employee AI Enablement program. This initiative drives the enterprise-wide rollout and…
Added 7 mins ago
Human Resources Manager
Moment Energy
Surrey, BC
Support the administration of employee benefits, leave, vacation, and partner with Finance to ensure smooth bi-weekly payroll coordination, timecard tracking, and leave sync.
Added 7 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…
Added 7 mins ago
HW
Administrative Assistant (Peter Szeto Investment Group)
Harbourfront Wealth Management
Vancouver, BC
- $50,000 to $70,000 CAD / year
- Full-time
…wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered…
Added 8 mins ago
T
Credit Analyst II - TDAF
TD
Montreal, QC
- Full-time
…as teams in credit adjudication, funding, inside sales, loan administration, customer service, collections and recovery, and our federated functions of risk management, technology…
Added 8 mins ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
A self-starter who works independently in a dynamic work environment through strong administration, organizational, planning and time management skills
Added 8 mins ago
Business Analyst Finance Excellence
Purolator
ON · Mississauga, ON
University degree or college diploma in Business Administration, Accounting, Finance, Information Systems, Business Analysis, or a related discipline, or an equivalent combination of…
Added 35 mins ago
FI
Intermediate Contracts Coordinator (18-Month Term)
Fleetway Inc.
Dartmouth, NS
- Full-time
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing…
Added 37 mins ago
SC
Bookkeeper/Office Manager (Client Site)
Stern Cohen LLP
Toronto, ON · Scarborough, Ontario
- Full-time
The client is seeking an organized, detail-oriented, and proactive Bookkeeper/Office Manager to oversee the company's day-to-day bookkeeping, financial administration, and office…
Added 52 mins ago
UO
Senior Manager, Innovation Partnerships - Clean Energy, Critical Minerals and Mining
University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
Senior Manager, Innovation Partnerships - Clean Energy, Critical Minerals and Mining
Added 52 mins ago
UO
Senior Manager, Innovation Partnerships - Defense, Cybersecurity and Dual Use Technologies
University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
Senior Manager, Innovation Partnerships - Defense, Cybersecurity and Dual Use Technologies
Added 52 mins ago
T
Customer Experience Associate - Cole Harbour
TD
Dartmouth, NS
- Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 52 mins ago
C
Relationship Manager, Premium Edge - Bilingual
CIBC
Montreal, QC
- Full-time
As a Premium Edge Relationship Manager, you will provide best in class service and build long lasting relationships with high net-worth, self-directed investing clients. Relationships…
Added 52 mins ago
CE
HR Business Partner Specialist
Cenovus Energy
Calgary, AB
- Full-time
Reporting to the Senior Manager, HRBP Enabling, the HRBP Specialist provides strategic HR partnership and expertise to the Chief Financial Officer and Finance leadership team. Working…
Added 1 hour ago
B&
Senior Billing & Financial Analyst
Black & McDonald Limited
Ottawa, ON
- $72,000 to $77,000 CAD / year
- Full-time
The Senior Billing & Financial Analyst is responsible for leading the billing and financial administration function for the Facilities Management & Operations (FMO) Division. Reporting…
Added 1 hour ago
HI
Account Manager, Employee Benefits and Retirement
HUB International
Brantford, ON · Toronto, ON · Oakville, ON · Markham, ON · St. Catharines, ON
- Full-time
The Employee Benefits Account Manager services and maintains accounts while providing professional and prompt support to our clients, carrier representatives, vendor partners, and HUB…
Added 1 hour ago
W
Senior Client Manager
WTW
Toronto, ON
- Full-time
The Senior Client Manager manages the placement and service of clients for the Personal Lines Department. This role is client facing and leverages established competencies related to…
Added 1 hour ago
MH
Sustainability Analyst
Mattamy Homes
Ottawa, ON
- Full-time
Support carbon forecasting and accounting with Finance; analyze operational and embodied carbon data, complete scenario modelling, and assess the carbon impacts of new products,…
Added 1 hour ago
CR
MG-SPS-04 Manager, Security & Manager, Administration, Finance & Administration, Atlantic Region
Canada Revenue Agency - Agence du revenu du Canada
NB · Brunswick, NB
- Full-time
Refer to the Manager, Security (MG0001); Manager, Administration – (Level 4) (MG0983) to view the work description. If you're unable to access the link, please contact the person or email…
Added 1 hour ago
PC
Local Business Relationship Manager
Prospera Credit Union
Maple Ridge, BC
- Full-time
As a Local Business Relationship Manager at our Maple Ridge and Landmark Advice centres, you will be responsible for growing and maintaining a portfolio of high value micro businesses and…
Added 1 hour ago
P
Manager, Treasury
Plusgrade
Montreal, QC · CAN - Montreal
- Full-time
You have 5+ years of experience in treasury, accounting, or banking, along with a bachelor’s degree in finance, accountancy, or business administration. A professional designation such as…
Added 1 hour ago
CG
Manager, Sales Governance and Operations
Calian Group
Toronto, ON
- Full-time
You will serve as a key liaison between Sales, Procurement, Finance, Operations, Legal, and Executive Leadership, ensuring compliance with corporate policies, Government of Canada…
Added 1 hour ago
CG
Manager, Sales Governance and Operations
Calian Group
Ottawa, ON
- Full-time
You will serve as a key liaison between Sales, Procurement, Finance, Operations, Legal, and Executive Leadership, ensuring compliance with corporate policies, Government of Canada…

Closed listing

Talencore

Office & Operations Manager, Agri-Biotech

London, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Apr 3, 2027
Experience: 3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands-on Office & Operations Manager to keep our London facility and day-to-day business operations running smoothly. You will own purchasing, supplier coordination, shipping and logistics, facility administration, and financial administration, including invoicing and payment coordination, while working closely with the CEO and our remote accounting team.

You will also own local financial coordination and documentation. Our back-office finance team will retain responsibility for bookkeeping oversight, month-end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Employment Type: Full-time permanent

Location: London, ON (onsite)

What You'll Do

Day-to-Day Finance

Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.
Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.
Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.
Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.
Provide timely documentation and reconciliation support to the back-office team for bookkeeping, month-end, and year-end processes.

Purchasing and Procurement

Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.
Coordinate supplier quotations, orders, deliveries, and follow-up on discrepancies.
Check supplier invoices against approved purchases and goods or services received before submitting them for payment.
Maintain vendor information, purchasing records, and company asset records.
Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.

Grants and Funding Administration

Coordinate financial documentation for government grants, funding applications, and reimbursement claims.
Track eligible expenditures, supporting records, submission deadlines, and outstanding information.
Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.

Facility and Operational Coordination

Support day-to-day office, laboratory, and facility administration.
Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.
Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.
Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.
Track operational issues and follow up with the responsible parties through resolution.

Process Improvement and Communication

Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.
Serve as the primary local coordination point between department leads and the back-office finance team.
Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.
Identify missing information, delays, and process gaps, and escalate issues requiring management decisions.

What You'll Bring

3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
Experience in a Canadian start-up, small or medium-sized business, manufacturing environment, laboratory, or another growing organization.
Experience with local government grants, procurement, or shipping and logistics.
Familiarity with Canadian business accounting practices and tax requirements.
Experience using QuickBooks, Xero, Sage, or a similar accounting system.
Strong Excel or Google Sheets skills.
Excellent organization, attention to detail, and consistent follow-through.
Confidence communicating with customers, suppliers, department leads, and senior management.
Sound judgment when handling confidential information, financial records, and competing priorities.
Willingness to work across finance, procurement, logistics coordination, and facility administration.
Availability to work on-site at our London facility.

What Success Looks Like

Financial records and supporting documents are complete, accurate, and available when needed.
Customer payments are followed up consistently, and supplier payments are coordinated on time.
Department purchases follow a clear approval and documentation process.
Management has timely visibility into cash needs, purchasing commitments, and operational issues.
The local team and back-office finance team work together effectively, with clear responsibilities and reliable information flow.

What Our Client Offers

Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
Comprehensive health, dental, and vision coverage.
Mental health and wellness support programs.
Virtual healthcare access.
Travel emergency medical coverage.
Life and accident insurance protection.

------------------------

At Talencore, we stand against racism and discriminatory practices. We stand against violence.

We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity.

We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

About employer

More about this job

Responsibilities

Coordinate local financial administration, including customer invoicing, receivables follow-up, supplier invoices and payments, banking activities, and records for the back-office finance team. Manage purchasing, grant documentation, facility administration, equipment and shipping logistics, and improve operational processes while keeping management informed of financial and operational issues.

Requirements

Requires 3–5 years of relevant experience in accounting, finance operations, or a comparable hands-on role, with experience in payables, receivables, banking, reconciliations, and financial administration. Candidates should be familiar with Canadian business accounting practices and tax requirements, accounting software such as QuickBooks, Xero, or Sage, and Excel or Google Sheets; experience with grants, procurement, or logistics is also sought.

Skills

Accounts Payable
Accounts Receivable
Financial Administration
Banking
Reconciliations
Purchasing and Procurement
Supplier Coordination
Grant Administration
Shipping and Logistics
Facility Administration
Invoice Processing
Cash Monitoring
Financial Documentation
Process Improvement
Excel or Google Sheets
QuickBooks, Xero, or Sage

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health and Wellness Support
Virtual Healthcare
Travel Emergency Medical Coverage
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Banking
Reconciliations
Financial Administration
Invoicing
Supplier Invoices
Vendor Payments
Cash Monitoring
Purchasing
Procurement
Purchase Orders
Government Grants
Funding Applications
Reimbursement Claims
Shipping and Logistics
Facility Administration
Laboratory Operations
Asset Records
QuickBooks
Xero
Sage
Excel
Google Sheets
Canadian Accounting Practices
Tax Requirements
Month-End Support
Year-End Support
Process Improvement
Biotechnology

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