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Manager, Community Relations and Retail Operations
Northwestel
Yellowknife, NT
- Full-time
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Financial Analyst
Northwestel
Yellowknife, NT · Whitehorse, YT
- Full-time
…reporting and analysis, and the presentation of findings to senior management. Budgeting and forecasting are coordinated by this position, which involves managing cross-departmental…
Added 25 mins ago
DR
Vice President, Sales
DMC Recruitment Group
Steinbach, MB
- Full-time
Partner closely with the President and senior leaders across Operations, Finance and Human Resources on annual planning, forecasting and strategic initiatives.
Added 25 mins ago
SM
Associate Director
S M Software Solutions Inc
Toronto, ON
- Full-time
Demonstrated ability to communicate with senior management across IT and business.
Added 25 mins ago
SM
Software Developer – Full Stack – Senior - RQ00799
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Full Stack Software Developer with extensive experience in enterprise integration, API development, MuleSoft, Apache Camel, Enterprise Java, REST APIs, cloud and…
Added 25 mins ago
DR
Vice President, Operations
DMC Recruitment Group
Steinbach, MB
- Full-time
Partner closely with the President and senior leaders across Sales, Finance, and Human Resources on annual planning, forecasting, workforce planning and strategic initiatives.
Added 25 mins ago
SM
RQ11650 – Scrum Master – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Scrum Master with strong experience in Agile methodologies, Scrum practices, business analysis, DevOps environments, CI/CD pipelines, requirements gathering,…
Added 25 mins ago
SM
Software Developer – Full Stack – Senior - RQ00799
S M Software Solutions Inc
Toronto, ON
- Internship
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SM
RQ11650 – Scrum Master – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
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Added 25 mins ago
SM
Associate Director
S M Software Solutions Inc
Toronto, ON
- Full-time
Demonstrated ability to communicate with senior management across IT and business.
Added 25 mins ago
SM
Software Developer – Full Stack – Senior - RQ00799
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Full Stack Software Developer with extensive experience in enterprise integration, API development, MuleSoft, Apache Camel, Enterprise Java, REST APIs, cloud and…
Added 25 mins ago
SM
Associate Director
S M Software Solutions Inc
Toronto, ON
- Full-time
Demonstrated ability to communicate with senior management across IT and business.
Added 25 mins ago
SM
RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
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RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
A minimum of five (5) years of demonstrated experience as a Senior Programmer/Systems Analyst – 5 years
Added 25 mins ago
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RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
A minimum of five (5) years of demonstrated experience as a Senior Programmer/Systems Analyst – 5 years
Added 25 mins ago
SM
RQ11650 – Scrum Master – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Scrum Master with strong experience in Agile methodologies, Scrum practices, business analysis, DevOps environments, CI/CD pipelines, requirements gathering,…
Added 25 mins ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Full Stack Software Developer with demonstrated experience designing, developing, testing, and supporting enterprise web applications and AI-enabled solutions. The…
Added 25 mins ago
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Solutions Designer – Senior - RQ11671
S M Software Solutions Inc
Toronto, ON
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Added 25 mins ago
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Solutions Designer – Senior - RQ11671
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Solutions Designer with extensive experience in solution design, architecture, development, implementation, and maintenance of large and complex CRM and web-based…
Added 25 mins ago
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Founding Certified Public Accountant And Head Of Tax
Cavait
ON · Ontario, Canada
- Full-time
This is a senior leadership and partnership opportunity for someone who wants to help build a professional tax practice from an early stage and play a significant role in its long-term…
Added 25 mins ago
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Software Developer – Full Stack – Senior - RQ00798
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Full Stack Software Developer with extensive experience in enterprise integration, API development, MuleSoft, Apache Camel, Enterprise Java, REST APIs, cloud and…
Added 25 mins ago
SM
Software Developer – CRM – Senior - RQ11653
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Software Developer – CRM with strong hands-on experience in Microsoft Dynamics 365, Microsoft Power Platform, Azure solution design, Dynamics CRM Customer Service…
Added 25 mins ago
SM
RQ11711 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Software Developer with extensive experience in Goaltend development, TP Macro Language, TP environment, .NET, ASP.NET Core, Blazor Server, C#, LINQ, Razor, SQL,…
Added 25 mins ago
SM
RQ11711 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Software Developer with extensive experience in Goaltend development, TP Macro Language, TP environment, .NET, ASP.NET Core, Blazor Server, C#, LINQ, Razor, SQL,…
Added 25 mins ago
SM
RQ11711 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Software Developer with extensive experience in Goaltend development, TP Macro Language, TP environment, .NET, ASP.NET Core, Blazor Server, C#, LINQ, Razor, SQL,…

Talencore

Office & Operations Manager, Agri-Biotech

London, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 3, 2027
Experience: 3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands-on Office & Operations Manager to keep our London facility and day-to-day business operations running smoothly. You will own purchasing, supplier coordination, shipping and logistics, facility administration, and financial administration, including invoicing and payment coordination, while working closely with the CEO and our remote accounting team.

You will also own local financial coordination and documentation. Our back-office finance team will retain responsibility for bookkeeping oversight, month-end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Employment Type: Full-time permanent

Location: London, ON (onsite)

What You'll Do

Day-to-Day Finance

Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.
Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.
Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.
Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.
Provide timely documentation and reconciliation support to the back-office team for bookkeeping, month-end, and year-end processes.

Purchasing and Procurement

Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.
Coordinate supplier quotations, orders, deliveries, and follow-up on discrepancies.
Check supplier invoices against approved purchases and goods or services received before submitting them for payment.
Maintain vendor information, purchasing records, and company asset records.
Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.

Grants and Funding Administration

Coordinate financial documentation for government grants, funding applications, and reimbursement claims.
Track eligible expenditures, supporting records, submission deadlines, and outstanding information.
Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.

Facility and Operational Coordination

Support day-to-day office, laboratory, and facility administration.
Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.
Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.
Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.
Track operational issues and follow up with the responsible parties through resolution.

Process Improvement and Communication

Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.
Serve as the primary local coordination point between department leads and the back-office finance team.
Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.
Identify missing information, delays, and process gaps, and escalate issues requiring management decisions.

What You'll Bring

3-5 years of relevant experience in accounting, finance operations, or a comparable hands-on role.
Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.
Experience in a Canadian start-up, small or medium-sized business, manufacturing environment, laboratory, or another growing organization.
Experience with local government grants, procurement, or shipping and logistics.
Familiarity with Canadian business accounting practices and tax requirements.
Experience using QuickBooks, Xero, Sage, or a similar accounting system.
Strong Excel or Google Sheets skills.
Excellent organization, attention to detail, and consistent follow-through.
Confidence communicating with customers, suppliers, department leads, and senior management.
Sound judgment when handling confidential information, financial records, and competing priorities.
Willingness to work across finance, procurement, logistics coordination, and facility administration.
Availability to work on-site at our London facility.

What Success Looks Like

Financial records and supporting documents are complete, accurate, and available when needed.
Customer payments are followed up consistently, and supplier payments are coordinated on time.
Department purchases follow a clear approval and documentation process.
Management has timely visibility into cash needs, purchasing commitments, and operational issues.
The local team and back-office finance team work together effectively, with clear responsibilities and reliable information flow.

What Our Client Offers

Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations.
Comprehensive health, dental, and vision coverage.
Mental health and wellness support programs.
Virtual healthcare access.
Travel emergency medical coverage.
Life and accident insurance protection.

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At Talencore, we stand against racism and discriminatory practices. We stand against violence.

We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity.

We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

Apply About employer

More about this job

Responsibilities

Coordinate local financial administration, including customer invoicing, receivables follow-up, supplier invoices and payments, banking activities, and records for the back-office finance team. Manage purchasing, grant documentation, facility administration, equipment and shipping logistics, and improve operational processes while keeping management informed of financial and operational issues.

Requirements

Requires 3–5 years of relevant experience in accounting, finance operations, or a comparable hands-on role, with experience in payables, receivables, banking, reconciliations, and financial administration. Candidates should be familiar with Canadian business accounting practices and tax requirements, accounting software such as QuickBooks, Xero, or Sage, and Excel or Google Sheets; experience with grants, procurement, or logistics is also sought.

Skills

Accounts Payable
Accounts Receivable
Financial Administration
Banking
Reconciliations
Purchasing and Procurement
Supplier Coordination
Grant Administration
Shipping and Logistics
Facility Administration
Invoice Processing
Cash Monitoring
Financial Documentation
Process Improvement
Excel or Google Sheets
QuickBooks, Xero, or Sage

Benefits

Health Coverage
Dental Coverage
Vision Coverage
Mental Health and Wellness Support
Virtual Healthcare
Travel Emergency Medical Coverage
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Banking
Reconciliations
Financial Administration
Invoicing
Supplier Invoices
Vendor Payments
Cash Monitoring
Purchasing
Procurement
Purchase Orders
Government Grants
Funding Applications
Reimbursement Claims
Shipping and Logistics
Facility Administration
Laboratory Operations
Asset Records
QuickBooks
Xero
Sage
Excel
Google Sheets
Canadian Accounting Practices
Tax Requirements
Month-End Support
Year-End Support
Process Improvement
Biotechnology

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