Administrative Assistant

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential!

Achev’s latest Impact Report: www.Achev.ca

POSITION: Administrative Assistant

EMPLOYMENT STATUS: Causal Position, End date March 31, 2027

LOCATION: Achēv, Suite 410

SALARY: $26.62 Hourly

HOURS: Causal Hours - 8:30 AM - 4:30 PM

TRAVEL: Within GTHA   

SUMMARY: For nearly 30 years, Achēv has dedicated itself to helping newcomers and Canadians achieve their full potential. Today, we are one of the largest employment, newcomer, language, and youth services providers in the Greater Toronto Area. We put each client at the centre of our work. Our wide range of high-quality, personalized programs and services provides people from diverse backgrounds with the resources and guidance they need to achieve their goals.

We are looking for a dynamic and proactive Administrative Assistant; the successful candidate will utilize their previous experience to proactively support staff members within the Healthcare and Senior Care programs. This role will be a cross functional role; the successful candidate will be the bridge between our Healthcare programs supporting staff and participants. Program will be Workforce Pathways for Women in Senior Healthcare (WP4W), Employment Pathways in Canada – Health Careers (EPIC-HC), and Healthcare Integration and Career Advancement Program (HICAP). If you are a goal-oriented connector who excels at building relationships and is driven to meet targets, this is the role for you.

DUTIES & RESPONSIBILITIES

Assist team members with recruitment, screening, and outreach activities Assist with facilitation of workshops if needed Gather and compile receipts for expenses; submit claims for reimbursement; and ensure the required follow-up with clients is completed Work together with team members to ensure there is efficient communication across the team and clients Maintain & update client records; on CaMS and OneClient. Provide other forms of administrative support for various team projects and deliverables Provide support on Zoom meetings & training sessions, gathering attendance, helping clients with login issues, etc. Prepare and mail information packages to new clients Answer phones and respond to inquiries from clients in a timely, friendly, knowledgeable, and professional manner Assist with administrative tasks such as tracking, submitting attendance, communicating with clients and service providers Order and keep an inventory of office supplies Register clients and organize client questionnaires and evaluations Contribute to team cohesiveness and team building Undertake other duties assigned by the Project Coordinator

QUALIFICATIONS:

Possess solid administrative skills and have a demonstrated ability in the use of MS Office products, web browsers, and online research tools and social media Experience working in a customer service or direct delivery of services to the public in an administrative capacity, public relations or related role Excellent written and verbal communication skills Knowledge of job search strategies Excellent communication, interpersonal and customer service skills Enjoy a wide variety of tasks in a fast-paced environment Strong team player with the ability to prioritize and problem solve Experience working with diverse cultural groups

Hourly rate: $26.62 This is a current vacancy. Please note that we use AI tools in our application screening process. All hiring decisions involve human review.

We’re looking to welcome people to our diverse, inclusive, and authentic workplace. We especially welcome applications from members of racialized groups, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is inclusive and barrier-free. So, if you’re excited about this role or another one, please apply on our website www.achev.ca