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Added 9 mins ago
QP
Administrative Assistant - Real Estate Debt
QuadReal Property Group
Toronto, ON
- Full-time
Reporting to the Executive Assistant, Real Estate Debt (“RE Debt”), the Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt Team (including some Mortgage…
Added 39 mins ago
VL
Legal Assistant Paralegal
Vision Law Group
AB · Edmonton, AB
- Full-time
…limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine…
Added 4 hours ago
Assistant Vice-President, Corporate Properties & Workplace Services
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
We are looking for an Assistant Vice-President, Corporate Properties & Workplace Services.
Added 5 hours ago
LM
Assistant Vice President, Executive Underwriter, Property
Liberty Mutual Canada
Remote, Canada
- Full-time
- Remote
Underwrite a diverse range of risks including real estate, construction, hospitality, public sector, and resource-based industries (e.g., forestry, mining).
Added 5 hours ago
RA
Tax & Estates Legal Assistant
Robins Appleby LLP
Toronto, ON
- Full-time
Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
Added 10 hours ago
RW
Administrative Assistant
RBC Wealth Management
Lethbridge, AB
- Full-time
…banking, credit, investment management, asset management, and estate and trust planning. RBC Wealth Management operates through multiple affiliated entities in Canada and the United States,…
Added 10 hours ago
SL
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 11 hours ago
WL
Financial Services Administrator
Wagner, Livock & Associates Financial Services Inc.
Kitchener, ON
- $45,000 to $60,000 CAD / year
- Full-time
…represent meaningful life decisions: retirement savings, risk planning, estate planning, corporate needs, group benefits, and group savings. The position reports to the management team and…
Added 1 day ago
SL
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sun Life Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 1 day ago
VL
Administrative Assistant
Vision Law Group
AB · Edmonton, AB
- Full-time
…limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine…
Added 1 day ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
As Executive Assistant, Infrastructure, you will provide day-to-day administrative support to senior leaders and the broader team, helping them operate effectively in a fast-paced, global…
Added 1 day ago
SL
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 1 day ago
MU
Teaching Assistant - ARCH 551 W27
McGill University
Harrington, QC · MacDonald Harrington
- Part-time
…participation and community engagement; land development and real estate; project feasibility and implementation; policy monitoring and evaluation; emergent city-building…
Added 1 day ago
TH
Executive Assistant
Talent Harbour
Burnaby, BC
- $65,000 to $85,000 CAD / year
- Full-time
…Firm. They manage a diverse portfolio of companies in real estate, technology, business consulting, and talent management and recruiting. Led by a husband-and-wife team of award-winning…
Added 1 day ago
B
Client Service Assistant, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
…model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated approach enables a more personalized client experience while giving team members…
Added 1 day ago
AY
Property Manager
Avison Young | Canada
Toronto, ON
- Full-time
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to…
Added 3 days ago
KI
assistant property manager
KOLT Investments
Toronto, ON
- Full-time
Evaluate construction projects when modifying commercial, transportation or recreational facilities and real estate
Added 3 days ago
Assistant Resident Manager (two-person team) Sherbrooke
Realstar
Sherbrooke, QC
…$9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/…
Added 3 days ago
J
Assistant Maintenance Manager
JLL
Burnaby, BC
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 3 days ago
J
Assistant Maintenance Manager
JLL
Pitt Meadows, BC
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 3 days ago
C&
Assistant Facilities Manager
Cushman & Wakefield
Toronto, ON
- Full-time
Under the strategic direction of the Facilities Manager, the Assistant Facilities Manager plays a pivotal role in ensuring the seamless operation of a designated facility, portfolio of…
Added 3 days ago
A&
Legal Assistant - Wills & Estates
Aird & Berlis LLP
Toronto, ON
- Full-time
Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
Added 4 days ago
AY
Property Manager
Avison Young Canada
Toronto, ON
- Full-time
…Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our…
Added 4 days ago
MP
Trust & Estate Paralegal - Maternity Leave Coverage
Moodys Private Client
Calgary, AB
- Full-time
Moodys Private Client is a private client law firm based in Calgary. Our Trusts & Estates team, focused exclusively on estate planning, estate administration, and estate litigation, is…
Added 4 days ago
Development Assistant
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
…highly confidential and sensitive information concerning real estate, development and construction matters. You are a self-starter and will be required to work with a high degree of…

Talent Harbour

Executive Assistant

Burnaby, BC, Canada

$65,000 to $85,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $65,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

About the job

Our client is a boutique purpose-driven Family Office Investment & Acquisitions Firm. They manage a diverse portfolio of companies in real estate, technology, business consulting, and talent management and recruiting. Led by a husband-and-wife team of award-winning Canadian entrepreneurs, their focus is on strategic growth, acquisitions, and building a meaningful legacy for future generations. With a commitment to innovation, sustainable growth, and giving back, they create opportunities for their ventures to thrive while making a lasting impact.

Role Overview

They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires managing schedules, communications, projects, and priorities across diverse areas, including acquisitions, AI, social media, marketing, event coordination, and office operations. The successful candidate will wear many hats, embrace new technologies, and thrive in a fast-paced entrepreneurial environment where priorities evolve alongside the CEO's businesses.

Key Responsibilities

Manage the CEO's calendar, communications, travel, and day-to-day priorities.
Collaborate closely with the CEO's wife and the COO to ensure smooth and efficient operations.
Support acquisitions through research, due diligence, and administrative coordination.
Manage and grow the company's social media presence, including planning, proofreading, editing, and developing engaging content using company knowledge, AI tools, and effective marketing strategies.
Embrace AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, content creation, communication, and business operations.
Oversee office administration and vendor relationships.
Organize company events, team meetings, and presentations.
Conduct research, prepare reports, presentations, correspondence, and assist with budgeting.
Take ownership of special projects and adapt to new responsibilities as the CEO's needs and business priorities evolve.

Ideal Candidate

Proven experience in executive assistance, business operations, project management, or social media/marketing.
Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills, with strong proofreading, editing, and content development abilities.
Strong Attention to Detail.
Experience managing social media platforms and creating engaging, professional content.
Enthusiastic about leveraging AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, communication, and content creation.
Tech-savvy, with proficiency in Microsoft Office, HubSpot, and other modern business tools.
Proactive, resourceful, adaptable, and able to anticipate needs before they arise.
Exercises sound judgment and handles confidential information with the highest level of discretion.
Alignment with Christian values, as they support faith-based initiatives and organizations.

What They Offer

Competitive base salary $65,000 - $85,000 CAD based on experience, plus a performance-based bonus
Total compensation potential of $100,000+ CAD
A dynamic, growth-oriented work environment with significant opportunities for advancement.
A fast-paced, entrepreneurial culture, ideal for those looking to make a meaningful impact and drive real results.
Meaningful involvement in their philanthropic efforts, including partnerships with faith-based initiatives and organizations that support at-risk children, orphanages, and community-building projects.

The office is currently located in Burnaby, but the candidate must be able to commute to Port Moody or the Coquitlam area, pending office relocation.

If you or someone in your network is ready for an impactful role, we’d love to hear from you!

Apply About employer

More about this job

Responsibilities

Manage the CEO’s schedule, communications, travel, and priorities while coordinating with the CEO’s wife and COO to support efficient operations. Assist with acquisitions, social media and content, AI-enabled workflows, office administration, events, research, reporting, budgeting, and evolving special projects.

Requirements

Candidates should have experience in executive assistance, business operations, project management, or social media and marketing, along with strong organization, communication, editing, and attention-to-detail skills. The role also calls for social media experience, proficiency with Microsoft Office, HubSpot, and modern AI tools, sound judgment with confidential information, adaptability, and alignment with Christian values.

Skills

Executive Assistance
Calendar Management
Communication
Travel Coordination
Project Management
Business Operations
Acquisition Research
Due Diligence
Social Media Management
Content Creation
Proofreading And Editing
AI Tools
Event Coordination
Office Administration
Budgeting
Microsoft Office

Benefits

Competitive Base Salary
Performance-Based Bonus
Advancement Opportunities
Involvement In Philanthropic Efforts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Family Office
Investment
Acquisitions
Real Estate
Technology
Business Consulting
Talent Management
Calendar Management
Travel Coordination
Due Diligence
Social Media
Marketing
Content Creation
Artificial Intelligence
ChatGPT
Claude
Microsoft Office
HubSpot
Office Administration
Vendor Relationships
Event Coordination
Research
Report Preparation
Presentation Preparation
Budgeting
Project Management
Confidentiality
Christian Values
Philanthropy

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