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Added 7 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 7 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 7 mins ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 7 mins ago
J
Office administrative assistant
JobsMedia.io
Clermont, QC
- Full-time
Added 7 mins ago
P
Manager, Processing
Premier
London, ON
- Full-time
…insurance, preferably in processing, underwriting support, policy administration or a similar operational…
Added 7 mins ago
QF
Fresh Inventory Assistant
Quik's Farm Ltd
Chilliwack, BC
- Full-time
We are currently seeking a Fresh Inventory Assistant. The ideal candidate will be familiar with inventory management systems and will ensure that fresh flower stock is organized and…
Added 7 mins ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
…Communications. Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage…
Added 7 mins ago
KL
Administration Technician
Kativik llisarniliriniq
Montreal, QC
- Full-time
Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:
Added 7 mins ago
MS
Legal Assistant
Marberg Staffing
Toronto, ON
- Temporary
Additional legal assistant, secretarial and office administration responsibilities as required.
Added 7 mins ago
PE
Legal Assistant
Purnell Employment Law
Calgary, AB
- Full-time
We are a boutique employment and human rights law firm seeking a Legal Administrative Assistant to support our operations. This is a part-time role, with the potential to move to full-time.…
Added 7 mins ago
UO
Information Desk / Administrative Assistant, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
The Administrative Services Department in the Cumming School of Medicine is currently seeking a Full-time Regular Information Desk / Administrative Assistant.
Added 7 mins ago
MM
Executive Assistant
Monday Management
Burlington, ON
- Full-time
Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.
Added 7 mins ago
Post Office Assistant
Canada Post - Postes Canada
Lac la Biche, AB
…Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Coteau-du-Lac, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 22 mins ago
QP
Assistant Community Manager
QuadReal Property Group
Cambridge, ON
- Full-time
Reporting to the Community Manager, the Assistant Community Manager is responsible for the administration and leasing functions at the property. The Assistant Community Manager is…
Added 22 mins ago
CC
Retail Assistant Store Manager
Canna Cabana
Calgary, AB · Kingsland, Calgary, AB
- Full-time
The Assistant Store Manager will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating the daily operations of…
Added 37 mins ago
LV
ASSISTANT.E GÉRANT.E INTERIM-EN
La Vie En Rose
Rouyn-Noranda, QC
- Temporary
Participer et travailler de concert avec l’administration du centre commerciale.
Added 37 mins ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
This one-year maternity leave replacement supports the Network's day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up,…
Added 37 mins ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Nanaimo, BC
- Full-time
Added 37 mins ago
AT
Administrative Assistant
AY Talent
Dorval, QC
- $70,000 to $90,000 CAD / year
- Full-time
Our client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on…
Added 37 mins ago
MU
Functional Analyst - Office of the University Registrar
MacEwan University
AB · Edmonton, AB
- Full-time
Reporting to the Assistant Registrars, Digital Transformation and Enrolment Systems, you will work closely with the Associate Registrar, Digital Transformation: Enrolment, Curriculum, and…
Added 37 mins ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
The Executive Assistant to the Vice-President (Research and Innovation) provides comprehensive executive-level administrative and operational support to the Vice-President (Research and…
Added 37 mins ago
UO
Development Coordinator, Gift & Estate Planning
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Reports to: One of: Associate Director, Manager, Director, Senior Director/Assistant Dean, or Executive Director of Development.
Added 37 mins ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Downtown East Community Church
- Full-time
The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
Added 37 mins ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Saguenay, QC · Chicoutimi, QC
- Full-time

Talent Renew

Administrative & Accounting Assistant

Victoria, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Experience: Minimum of 1 year of experience working in a law firm.
Posting language: English
Posted: Nov 2, 2026

Original job description

Administrative & Accounting Assistant

Location: Victoria, BC

Job Type: Full-Time, Permanent

Work Model: In-Office

Salary: $50,000–$65,000 per year, depending on experience

About the Opportunity

Talent Renew Inc. has partnered with a well-established law firm in Victoria, BC, to recruit an Administrative & Accounting Assistant for its growing team.

This is an excellent opportunity for an organized, detail-oriented professional with at least one year of experience in a law firm who is looking to develop their skills in legal administration and accounting.

The successful candidate will play an important role in supporting the firm's accounting, administrative, and day-to-day office operations while working closely with the COO, paralegals, and legal assistants.

Key Responsibilities

Accounting & Financial Administration

Prepare bank deposits and ensure timely processing.
Prepare and process trust transfers in accordance with Law Society rules and regulations.
Post monthly and one-time disbursement expenses.
Process accounts payable and maintain accurate vendor accounts.
Communicate with vendors regarding billing and service-related issues.
Maintain accurate financial records and documentation.
Coordinate with the firm's CPA and assist with additional accounting duties as required.
Ensure financial transactions comply with applicable Law Society rules and regulations.

Administrative & Office Support

Provide reception coverage, answer incoming calls, distribute mail, and arrange couriers.
Coordinate travel arrangements, including changes and cancellations.
Assist with office supply orders and general office organization.
Prepare meeting rooms and maintain a professional office environment.
Liaise with property management regarding office-related matters.
Provide administrative support to the COO, paralegals, and legal assistants.
Assist with social media updates and office communications.
Support the social committee with event planning, bookings, and arrangements.

Qualifications & Experience

Minimum of 1 year of experience working in a law firm.
Strong administrative and organizational skills.
Proficiency in Microsoft Office, Adobe, and Google Workspace.
Above-average Excel skills are considered an asset.
Strong attention to detail and accuracy, particularly when handling financial information.
Excellent written and verbal communication skills.
Ability to multitask, prioritize responsibilities, and work independently.
A team-oriented attitude with a willingness to assist wherever needed.
Experience with Clio, NetDocuments, Trello, or Canva is an asset.
Knowledge of Law Society rules and regulations related to law firm accounting is an asset.

Compensation & Benefits

Annual salary of $50,000–$65,000, based on experience.
Extended health and dental benefits.
RRSP matching for permanent full-time employees.
Professional development allowance.
Generous vacation and paid sick/personal days.
Secure on-site bicycle storage.
Social committee and team events.
Complimentary snacks, coffee, and tea.

How to Apply

Talent Renew Inc. is managing this recruitment process on behalf of our client.

If you have experience in legal administration and accounting and are looking for an opportunity to grow within a professional law firm environment, we would love to hear from you.

Please submit your resume to Talent Renew Inc. for confidential consideration.

We appreciate all applications; however, only candidates selected for further consideration will be contacted.

Apply About employer

More about this job

Responsibilities

Handle accounting and financial administration, including deposits, trust transfers, disbursements, accounts payable, vendor communication, and accurate financial records. Provide office and administrative support through reception, travel coordination, office organization, communications, and assistance to the COO and legal staff.

Requirements

At least one year of experience working in a law firm is required, along with strong administrative and organizational abilities and proficiency in Microsoft Office, Adobe, and Google Workspace. Candidates should have excellent communication, attention to detail, multitasking, prioritization, and independent-working skills; experience with specified legal and office tools or Law Society accounting rules is an asset.

Skills

Legal Administration
Accounting
Financial Recordkeeping
Accounts Payable
Trust Transfers
Bank Deposits
Microsoft Office
Adobe
Google Workspace
Excel
Written Communication
Verbal Communication
Organization
Attention to Detail
Multitasking
Vendor Relations

Benefits

Extended Health Benefits
Dental Benefits
RRSP Matching
Professional Development Allowance
Vacation Days
Paid Sick and Personal Days
Secure On-Site Bicycle Storage
Social Committee and Team Events
Complimentary Snacks, Coffee, and Tea

Visa sponsorship

Not detected in the job text

Keywords

Legal Administration
Law Firm Accounting
Accounts Payable
Trust Transfers
Law Society Rules and Regulations
Bank Deposits
Disbursement Expenses
Financial Records
Vendor Accounts
Microsoft Office
Adobe
Google Workspace
Excel
Clio
NetDocuments
Trello
Canva
Reception
Travel Arrangements
Office Organization
Social Media
Event Planning
CPA Coordination

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