Administrative & Accounting Assistant

Administrative & Accounting Assistant

Location: Victoria, BC

Job Type: Full-Time, Permanent

Work Model: In-Office

Salary: $50,000–$65,000 per year, depending on experience

About the Opportunity

Talent Renew Inc. has partnered with a well-established law firm in Victoria, BC, to recruit an Administrative & Accounting Assistant for its growing team.

This is an excellent opportunity for an organized, detail-oriented professional with at least one year of experience in a law firm who is looking to develop their skills in legal administration and accounting.

The successful candidate will play an important role in supporting the firm's accounting, administrative, and day-to-day office operations while working closely with the COO, paralegals, and legal assistants.

Key Responsibilities

Accounting & Financial Administration

• Prepare bank deposits and ensure timely processing.
• Prepare and process trust transfers in accordance with Law Society rules and regulations.
• Post monthly and one-time disbursement expenses.
• Process accounts payable and maintain accurate vendor accounts.
• Communicate with vendors regarding billing and service-related issues.
• Maintain accurate financial records and documentation.
• Coordinate with the firm's CPA and assist with additional accounting duties as required.
• Ensure financial transactions comply with applicable Law Society rules and regulations.

Administrative & Office Support

• Provide reception coverage, answer incoming calls, distribute mail, and arrange couriers.
• Coordinate travel arrangements, including changes and cancellations.
• Assist with office supply orders and general office organization.
• Prepare meeting rooms and maintain a professional office environment.
• Liaise with property management regarding office-related matters.
• Provide administrative support to the COO, paralegals, and legal assistants.
• Assist with social media updates and office communications.
• Support the social committee with event planning, bookings, and arrangements.

Qualifications & Experience

• Minimum of 1 year of experience working in a law firm.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office, Adobe, and Google Workspace.
• Above-average Excel skills are considered an asset.
• Strong attention to detail and accuracy, particularly when handling financial information.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• A team-oriented attitude with a willingness to assist wherever needed.
• Experience with Clio, NetDocuments, Trello, or Canva is an asset.
• Knowledge of Law Society rules and regulations related to law firm accounting is an asset.

Compensation & Benefits

• Annual salary of $50,000–$65,000, based on experience.
• Extended health and dental benefits.
• RRSP matching for permanent full-time employees.
• Professional development allowance.
• Generous vacation and paid sick/personal days.
• Secure on-site bicycle storage.
• Social committee and team events.
• Complimentary snacks, coffee, and tea.

How to Apply

Talent Renew Inc. is managing this recruitment process on behalf of our client.

If you have experience in legal administration and accounting and are looking for an opportunity to grow within a professional law firm environment, we would love to hear from you.

Please submit your resume to Talent Renew Inc. for confidential consideration.

• We appreciate all applications; however, only candidates selected for further consideration will be contacted.