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Talentmatics

Document Control Specialist

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: 3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Posting language: English
Posted: Oct 26, 2026

Original job description

We are Hiring for Records/ Document Management Team Lead - Toronto, CAN - Onsite. let me know if interested

Title: Records/ Document Management Team Lead - GIS is must

Location: Toronto, CAN - Onsite

Client- RMSI

Role:

We are looking for an experienced Team Lead to manage a team responsible for scanning, indexing, and organizing utility records and documents. The successful candidate will oversee daily operations, ensure quality and productivity targets are achieved, support and train team members, and work directly with the client to address project requirements and operational issues.

Primary Responsibilities:

Lead and support the digitization team in daily operations, ensuring work is completed accurately, on schedule, and within quality targets.
Provide guidance to team members on document processing, indexing, records organization, data entry, and document management systems.
Monitor data quality, validate project deliverables, and prepare progress and status reports.
Train, mentor, and support team members while promoting knowledge sharing and continuous improvement.

Requirements:

Experience in records management, document management, document control, digitization, or related information management functions.
Experience working with document management systems such as SharePoint or other enterprise document/content management platforms.
Proficiency in Microsoft Office applications, particularly Excel for tracking, reporting, and data analysis.

Qualifications:

Diploma or degree in records management, information management, business administration, GIS, or a related field; equivalent experience will also be considered.
3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Previous experience leading or supervising a team and delivering projects on schedule while meeting quality expectations.

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More about this job

Responsibilities

Lead daily operations for a team scanning, indexing, and organizing utility records, ensuring accuracy, productivity, quality, and schedule targets are met. Train and support team members, validate deliverables, prepare progress reports, and coordinate with the client on project requirements and operational issues.

Requirements

Requires 3–5 years of experience in records or document management, digitization, document control, or a related field, including experience leading or supervising a team. Candidates should have experience with document management systems such as SharePoint, proficiency in Microsoft Office - particularly Excel - and a diploma or degree in a related field or equivalent experience.

Skills

Records Management
Document Management
Document Control
Digitization
Team Leadership
Scanning
Indexing
Data Entry
Data Quality Validation
Document Processing
Records Organization
SharePoint
Microsoft Excel
Microsoft Office
Progress Reporting
Team Training

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Document Management
Document Control
Digitization
Utility Records
Scanning
Indexing
Records Organization
Document Processing
Data Entry
Data Quality
Quality Targets
Productivity Targets
SharePoint
Enterprise Content Management
Microsoft Office
Microsoft Excel
Data Analysis
Progress Reports
Status Reports
Team Leadership
Team Supervision
Training
Mentoring
Continuous Improvement
Client Coordination
GIS

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