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Added 2 mins ago
AH
Patient Flow & System Coordination Specialist
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…together clinicians, operational leaders, and real-time data to support patient movement, proactive decision-making, and responses to system pressures. As an Edmonton Corridor Patient Flow…
Added 32 mins ago
S
Implementation Specialist (English/Spanish)
SysAid
Toronto, ON
- Full-time
…As we continue to grow, we’re looking for an Implementation Specialist to help our clients successfully adopt and maximise SysAid’s solutions, gain hands-on experience with ITIL best…
Added 32 mins ago
Surveyor
Lloyds Register
Halifax, NS
Carry out appropriate tasks and offer informed guidance to support service delivery in your area of experience, while ensuring adherence to budget limits and contractual obligations.
Added 47 mins ago
ST
Implementation Specialist (English/Spanish)
SysAid Technologies
Toronto, ON
- Full-time
…As we continue to grow, we’re looking for an Implementation Specialist to help our clients successfully adopt and maximise SysAid’s solutions, gain hands-on experience with ITIL best…
Added 1 hour ago
LF
Human Resources Generalist
Lysander Funds Limited
Toronto, ON
- Full-time
…President, Human & Corporate Capital. This role will provide support of the day-to-day human resources functions at Lysander Funds and will collaborate closely with the broader HR team to…
Added 1 hour ago
UH
Technical Specialist, Techna
University Health Network
Toronto, ON
- Full-time
Design, build, test, and maintain REDCap projects, instruments, data dictionaries, and integrations to support clinical research and multi-site studies
Added 2 hours ago
D
Account Manager
d8eedab5-d750-47d2-ba1f-8bfec4820a1f
Oakville, ON
- Full-time
Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade – wherever they are…
Added 2 hours ago
SE
ICRH Engineer
Stellarex Energy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…the technical leadership of the project, you will serve as a specialist delivering high-power Radio Frequency (RF) systems - including RF generators/transmitters, transmission lines,…
Added 3 hours ago
T
City Specialist
TEKsystems
AB · Edmonton, AB
- $23 to $25 CAD / hour
- Contract
…customers, is looking for a motivated and customer-focused City Specialist to support its growing presence in Edmonton,…
Added 4 hours ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
Participate, on a rotation basis, in providing after hours support to users throughout the organization. Additional after-hours commitment may be required for application and database…
Added 4 hours ago
SE
Applications Engineering Specialist
Siemens EDA (Siemens Digital Industries Software)
Saskatoon, SK
- Full-time
The Applications Engineering Specialist works directly with Siemens EDA’s customers to help grow the adoption and use of Siemens’s Solido software in their circuit design and verification…
Added 5 hours ago
TH
Physician Billing Specialist, Peri-Operative Services
The Hospital for Sick Children
Toronto, ON
- Full-time
As a Physician Billing Specialist for Peri-Operative Services, you will be responsible for training and development initiatives, reporting and reimbursement processes associated with…
Added 5 hours ago
Bilingual Human Resources Specialist – English & French -Hybrid Role
United Services Group
Brampton, ON · Mississauga, ON · Toronto, ON · Vaughan, ON
We are seeking a highly organized and detail-oriented Bilingual Human Resources Specialist to join our HR team. This is a hands-on role supporting employees and managers in both English and…
Added 5 hours ago
NL
Inside Sales Specialist
Northern Lights Fiber
Calgary, AB
- Full-time
Role Description The Inside Sales Specialist is a full-time, hybrid role based in Calgary, AB, with flexibility for some work from home. In this role, you will handle inbound and outbound…
Added 5 hours ago
A
Spare Parts Specialist
ABB
Mississauga, ON
- Full-time
The Spare Parts Specialist supports service sales on spare parts enquiries and coordinates the entire customer supply process, implementation, and execution, to achieve high-level service…
Added 5 hours ago
MN
Regional Manager
Mosaic North America
AB · Edmonton, AB
- Full-time
Monitor and maintain accurate reporting related to scheduling, staffing, field specialist performance, coaching activity, follow-up actions, and overall execution.
Added 5 hours ago
D
Senior Advisor, Business development and sales support
Desjardins
Laval, QC · Montreal, QC · Saint-Jérôme, QC
- Full-time
As a senior sales and business development support advisor, you help serve and maintain business relationships with members and clients. You help sell products and services through multiple…
Added 5 hours ago
Site Services Lead
Aecon
Fredericton, NB
Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Added 6 hours ago
FH
Simulation Operations Specialist - Operations Centre
Fraser Health
Surrey, BC
- Full-time
Minimum diploma in a recognized technology or science related field, the CHSOS certification (Certified Healthcare Simulation Operations Specialist), and three (3) to five (5) years of…
Added 6 hours ago
S
Railway Systems Integration Specialist
SYSTRA
Toronto, ON
- Full-time
The role is responsible to support the development of an integrated solution and system in accordance with ISO 15288 and EN 50126, including the supporting and developing (if required)…
Added 7 hours ago
VP
Property Management Specialist
Viglione Properties
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Role Description The Property Management Specialist is a full-time, on-site role based in the Greater Montreal Metropolitan Area. This role is responsible for overseeing day-to-day…
Added 7 hours ago
M
Marketing Specialist
Manulife
Montreal, QC
- Full-time
We’re seeking a bilingual, detail-oriented Marketing Specialist to help bring high-impact direct-to-consumer marketing programs to life across the CoverMe and Affinity product lines.…
Added 8 hours ago
F
Principal Process Specialist
Fluor
Vancouver, BC
- Full-time
Provide execution support in the implementation of the Project Execution Plan
Added 8 hours ago
BS
Spécialiste Clinique Flex II
Boston Scientific
Levis, QC
- Full-time
…leadership, to assist with device implants, training, and patient support. The individual will be looked to by customers and colleagues as a subject matter expert who will provide…
Added 8 hours ago
EC
Power Systems Automation Specialist/ Spécialiste en automatisation des systèmes électriques
Eaton Corporation
Dartmouth, NS · Kitchener, ON · Milton, ON · Mississauga, ON · Ottawa, ON · Laval, QC
- Full-time
Eaton’s Electrical sector is currently seeking a Power System Automation Specialist. This position can be based at one of our listed Eaton location in Ontario, Quebec or Nova Scotia and…

Talentmatics

Records Specialist

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Experience: 3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Posting language: English
Posted: Oct 27, 2026

Original job description

We are hiring for Records Management - Toronto, CANADA. Let me know if interested.

Role:

We are looking for an experienced Team Lead to manage a team responsible for scanning, indexing, and organizing utility records and documents. The successful candidate will oversee daily operations, ensure quality and productivity targets are achieved, support and train team members, and work directly with the client to address project requirements and operational issues.

Primary Responsibilities:

Lead and support the digitization team in daily operations, ensuring work is completed accurately, on schedule, and within quality targets.
Provide guidance to team members on document processing, indexing, records organization, data entry, and document management systems.
Monitor data quality, validate project deliverables, and prepare progress and status reports.
Train, mentor, and support team members while promoting knowledge sharing and continuous improvement.

Requirements:

Experience in records management, document management, document control, digitization, or related information management functions.
Experience working with document management systems such as SharePoint or other enterprise document/content management platforms.
Proficiency in Microsoft Office applications, particularly Excel for tracking, reporting, and data analysis.

Qualifications:

Diploma or degree in records management, information management, business administration, GIS, or a related field; equivalent experience will also be considered.
3-5 years of experience in records management, document management, digitization, document control, or a similar field.
Previous experience leading or supervising a team and delivering projects on schedule while meeting quality expectations.

Apply About employer

More about this job

Responsibilities

Lead the team responsible for scanning, indexing, and organizing utility records, ensuring accurate and timely work that meets quality and productivity targets. Train and support team members, validate deliverables, prepare progress reports, and coordinate with the client on project requirements and operational issues.

Requirements

Requires 3–5 years of experience in records management, document management, digitization, document control, or a related field, including prior team leadership or supervisory experience. Candidates should have experience with document management platforms such as SharePoint, proficiency in Microsoft Office - particularly Excel - and a diploma or degree in a related field, or equivalent experience.

Skills

Records Management
Document Management
Digitization
Team Leadership
Document Scanning
Indexing
Records Organization
Data Entry
Document Control
SharePoint
Microsoft Excel
Data Quality Validation
Progress Reporting
Team Training
Project Delivery
Continuous Improvement

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Document Management
Utility Records
Digitization
Document Scanning
Indexing
Records Organization
Document Control
Information Management
SharePoint
Enterprise Content Management
Microsoft Office
Microsoft Excel
Data Entry
Data Quality
Quality Targets
Productivity Targets
Progress Reports
Status Reports
Team Leadership
Supervision
Training
Mentoring
Client Coordination
Project Delivery
Continuous Improvement
GIS

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