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Added 10 mins ago
Executive Assistant
Chamberlain Construction Services Ltd.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Chamberlain Construction is looking for a highly organized and proactive Executive Assistant to support our President with his day-to-day schedule, communications, priorities, and…
Added 24 mins ago
Content Marketing Specialist
Jobbe
Fredericton, NB
Full-time
Reporting to Assistant Director, Strategic Marketing, Sales & Communication, the Content Marketing Specialist is responsible for planning, creating, and managing high-quality content across…
Added 38 mins ago
Adjoint.e aux ventes - Sales Assistant
Excelpro
Montreal, QC
Full-time
Assister le gestionnaire de compte dans la gestion de la relation clientèle et des communications ;
Added 56 mins ago
Administrative Assistant
OFNTSC
Brantford, ON
We seek a highly motivated and skilled Administrative Assistant to join our team at OFNTSC. Under the guidance of the Director of Human Resources the Administrative Assistant will play a…
Added 56 mins ago
Executive Assistant/ Personal Assistant to CEO
Casa Dolce Casa
ON · Woodbridge, Ontario
Full-time
Position Overview: The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the smooth operation of the…
Added 1 hour ago
Administrative Assistant II, Medical
University Health Network
Toronto, ON
Full-time
The Administrative Assistant II exercises judgment and independence in the performance of administrative activities, the principal responsibilities include: utilizing knowledge of medical…
Added 1 hour ago
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$70,000 to $85,000 CAD / year
Full-time
Our client is seeking an experienced and highly proactive Senior Administrative Assistant to support a busy senior leader and the broader leadership team while helping to keep the…
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COOP Intern
McKesson
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McKesson
Montreal, QC
Full-time
Added 2 hours ago
Graduate and Undergraduate Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and…
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Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
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Réceptionniste/adjoint(e) administrative - Receptionist/Administrative Assistant
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Le/la réceptionniste/assistant (e) administrative est le/la premier(ère) point de contact pour les visiteurs, les appelants et les demandes internes. Ce poste joue un rôle clé dans le bon…
Added 3 hours ago
Administrative Assistant
Air Canada
Toronto, ON
…expense reports, taking meeting minutes, drafting letters and communications, handling departmental mail, maintaining office supplies, coordinating IMAC requests, tracking team vacation…
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Operations Manager, Office of the VP, Students, International & Infrastructure
Mohawk College
Hamilton, ON
…(including Students, International & Infrastructure, Academics and Communications, Advancement & External Affairs divisions), develop and distribute college email communications to the…
Added 4 hours ago
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Whistler Blackcomb
Whistler, BC
Temporary
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Added 8 hours ago
Administrative Assistant
Royal Bank of Canada
Cranbrook, BC
Full-time
…join our leading wealth management firm as an Administrative…
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Communication and Administrative Assistant
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Regina Beach, SK
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Unit Assistant, Emergency
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Alliston, ON
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The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
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Administrative Assistant
RBC Dominion Securities
Cranbrook, BC
Full-time
…join our leading wealth management firm as an Administrative…
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Warehouse Coordinator, 4:30pm-2:30am (18-month contract)
Mohebi Martin Brower Logistics LLC
Brampton, ON
Contract
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Administrative Assistant 6
City of Saint John
Saint John, NB
Full-time
The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public…
Added 10 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
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The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public…
Added 11 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
Added 11 hours ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 12 hours ago
Training & Development Co-op
Jobbe
Sydney Indian Reserve No. 28A, NS · Sydney, NS
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…Instructional Design, Human Resources, Organizational Development, Communications, Business, or a related field at Dalhousie…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, and follow-up actions. Coordinate governance activities and strategic initiatives, build relationships across the organization, and improve executive-office processes.

Requirements

Experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. The role also calls for sound judgment, discretion with confidential information, effective relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relations
Confidentiality
Discretion
Communication
Problem-Solving
Process Improvement
Governance Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Complex Calendar Management
Meeting Coordination
Event Coordination
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Governance
Strategic Initiatives
Stakeholder Coordination
Confidential Information
Discretion
Priority Management
Process Improvement
Workflow Efficiency
Problem-Solving
BrightHire
Private Equity

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