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Added 6 mins ago
Banking Advisor
National Bank of Canada
Montreal, QC
Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 6 mins ago
Banking advisor
National Bank of Canada
Repentigny, QC
Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 6 mins ago
BANKING ADVISOR
National Bank of Canada
Laval, QC
Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 7 mins ago
Full-time Specialist, AI Adoption and Enablement (3 Years Fixed Term)
Algonquin College
Ottawa, ON
Full-time
Collaborate with Human Resources, Information Technology, academic schools, and administrative departments.
Added 7 mins ago
Placement Advisor - FSCS - Appendix D
Humber College
Toronto, ON
Reporting to the Manager, Work Integrated Learning, the Placement Advisor is a proactive team member in the Faculty of Social and Community Services. The successful candidate will be…
Added 22 mins ago
Delivering Deal Value Manager
Pwc Canada
Montreal, QC
Full-time
Knowledge of the following functional areas: Information Technology, Human Resources, Finance, Operations/Supply Chain, and/or Sales and Marketing
Added 36 mins ago
AVP, People Strategy & Experience
Federated Co-operatives Limited
Saskatoon, SK
Full-time
…including marketing, market research, information technology, human resources, accounting, risk management and business…
Added 36 mins ago
Manager, Branch Administrator
Richardson Wealth
Ottawa, ON
Full-time
…branch providing operational and administrative support to Advisor teams. The incumbent of this role fulfils a diverse role which includes managing branch staff, liaising with Corporate…
Added 36 mins ago
Human Resources Business Partner
Smart & Biggar
Toronto, ON
Full-time
Smart & Biggar is currently looking for a Human Resources Business Partner (HRBP) to join our HR team in Toronto.
Added 1 hour ago
Delivering Deal Value Manager
PwC Canada
Montréal-Ouest, QC
Full-time
Knowledge of the following functional areas: Information Technology, Human Resources, Finance, Operations/Supply Chain, and/or Sales and Marketing
Added 1 hour ago
Marketing Specialist
Skipper Otto
Vancouver, BC
Full-time
Maintain marketing files, templates, photography, creative assets, contact lists and shared resources.
Added 1 hour ago
Senior EHS Manager - Commercial Canada
Medtronic
Brampton, ON · CAN-ON Brampton
Full-time
…operational priorities with EHS excellence while serving as a trusted advisor to the…
Added 1 hour ago
Deputy City Solicitor, Planning, Development & Real Estate Law
City of Mississauga
Mississauga, ON
…risk-informed legal advice. The Deputy City Solicitor is a trusted advisor who builds strong relationships across the corporation, provides strategic counsel to senior leaders and Council,…
Added 1 hour ago
Account Manager (Digital Marketing Agency)
TopHat HR
Toronto, ON · Greater Toronto Area, Canada
$60,000 to $75,000 CAD / year
Full-time
Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.
Added 1 hour ago
Client Success Manager (Digital Marketing Agency)
TopHat HR
Markham, ON
$70,000 to $85,000 CAD / year
Full-time
Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.
Added 1 hour ago
Human Resources Business Partner, 1 year Term
Cloud5 Communications
Saint John, NB
Full-time
As a Human Resources Business Partner (HRBP), you will serve as a trusted advisor to leaders providing guidance and coaching on employee relations, talent development, leadership…
Added 1 hour ago
Workplace Practices Advisor and Investigator
Air Canada
Dorval, QC
Full-time
Collaborate with managers, Human Resources, Labour Relations, union representatives, workplace committees, and other stakeholders, as appropriate, while maintaining confidentiality,…
Added 2 hours ago
Banking Advisor
National Bank of Canada
Val-d'Or, QC
Full-time
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and…
Added 2 hours ago
People & Culture Program Advisor
FortisAlberta
Calgary, AB
Diploma or degree in Human Resources, Business Administration, Disability Management, Information Systems, or a related discipline.
Added 2 hours ago
People & Culture Program Advisor
FortisAlberta
Spruce Grove, AB
Full-time
· Diploma or degree in Human Resources, Business Administration, Disability Management, Information Systems, or a related discipline.
Added 2 hours ago
Advisor, IT Security and Risk Management - 24110G.ITQ.0005
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
…having a positive impact on your local community? If so, the Advisor, IT Security and Risk Management position at Toronto Community Housing may be for…
Added 2 hours ago
Manager, Branch Administrator
Richardson Wealth Ltd
Ottawa, ON
…branch providing operational and administrative support to Advisor teams. The incumbent of this role fulfils a diverse role which includes managing branch staff, liaising with Corporate…
Added 2 hours ago
Learning and Development Lead
LNG Canada
Calgary, AB · Kitimat, BC
Full-time
…the organization. The role provides leadership to a Learning Advisor and works with the business to align L&D priorities with LNG Canada’s operational, workforce, and strategic…
Added 2 hours ago
Senior Manager, People Partnerships & Wellbeing
BCAA
Burnaby, BC · *Head Office
Full-time
You’re a trusted advisor who builds strong relationships and gives leaders clear, practical recommendations.
Added 3 hours ago
Internal Wholesaler, Canada Insurance
Manulife
Halifax, NS
Full-time
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, and follow-up actions. Coordinate governance activities and strategic initiatives, build relationships across the organization, and improve executive-office processes.

Requirements

Experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. The role also calls for sound judgment, discretion with confidential information, effective relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relations
Confidentiality
Discretion
Communication
Problem-Solving
Process Improvement
Governance Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Complex Calendar Management
Meeting Coordination
Event Coordination
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Governance
Strategic Initiatives
Stakeholder Coordination
Confidential Information
Discretion
Priority Management
Process Improvement
Workflow Efficiency
Problem-Solving
BrightHire
Private Equity

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