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Added 20 mins ago
Manager, Controllership & Projects
Bell
Montreal, QC
Lead and support strategic projects and organizational transformation initiatives.
Added 49 mins ago
Unit Manager
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Temporary
The Unit Manager (UM), Rockyview General Hospital (RGH) Day Surgery Unit/24-Hour Surgical Short Stay, Pre-Admission Clinic, and Women's Health Clinic, is accountable for providing…
Added 1 hour ago
Sourcing Supplier Relationship Manager(Chemical)
Zodiac Solutions, Inc
Canada
Full-time
Lead strategic sourcing initiatives for Chemical commodities and support supplier identification across the USA, Mexico, China, and Europe.
Added 1 hour ago
Manager, Collections
Rogers Bank
Midland, ON
Full-time
Partner with Credit Risk, Compliance, Legal, Technology, Finance, and Operations teams to deliver strategic initiatives.
Added 1 hour ago
Lead Professional, Water Resources Engineering
WSP in Canada
Montreal, QC
Full-time
In this role, you will combine people leadership, strategic vision, and technical contribution to support the sustainable growth of the team, talent development, and the successful delivery…
Added 1 hour ago
Business Advisor
City of Saint John
Saint John, NB
Full-time
The position serves as backup to the Customer Service Manager and provides leadership to the Customer Experience Specialist.
Added 1 hour ago
Manager, Collections
Rogers Bank
Fort McMurray, AB
Full-time
Partner with Credit Risk, Compliance, Legal, Technology, Finance, and Operations teams to deliver strategic initiatives.
Added 1 hour ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 hour ago
Regional Lead – Hydropower and Dams (North & Western Canada)
WSP in Canada
Calgary, AB
Full-time
Drive regional growth by leading strategic business development initiatives across Western Canada
Added 1 hour ago
Director of Transformation
BCS Technology International Pty Ltd
Toronto, ON
Full-time
…into commercial outcomes. This is not an advisory or purely strategic role: the mandate is to architect, build, and scale the platforms and processes that drive measurable cost, revenue,…
Added 2 hours ago
Chief of Staff to the COO
Change.org
Canada
Full-time
Change.org is searching for a Chief of Staff to the COO to partner with the COO as a senior strategic operator to ensure the Ops function executes against the company's highest-priority…
Added 2 hours ago
Manager, Operations & Administrative Services
Simon Fraser University
Surrey, BC
Full-time
The Manager, Operations & Administrative Services provides operational, financial, and administrative leadership for the Office of the Dean. The role ensures efficient day-to-day…
Added 2 hours ago
Senior Cloud Security Engineer
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
$103,000 to $153,000 CAD / year
Full-time
learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growth
Added 2 hours ago
Sr. Analyst, Valuation & Model Development
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
$103,000 to $153,000 CAD / year
Full-time
learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growth
Added 2 hours ago
Senior Product Manager, Wealth Management
Royal Bank of Canada
Toronto, ON
Full-time
Wealth Technology Group is seeking an exceptional Senior Product Manager to drive transformational innovation and accelerate our digital evolution. This is a pivotal role where you'll serve…
Added 2 hours ago
IT Manager
Peak Performance Products Inc.
Mississauga, ON
Full-time
This is a business operations leadership role, not a purely technical administrator position. We're seeking a strategic yet hands-on leader who thrives on collaboration, builds…
Added 2 hours ago
Manager, Centre of Excellence in Hypertension and Vascular Health
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the direction of the Centre Director, the Manager will provide scientific, operational, and strategic leadership for the Centre's research activities and support its continued…
Added 3 hours ago
Manager, Collections
Rogers Bank
Cambridge, ON
Full-time
Partner with Credit Risk, Compliance, Legal, Technology, Finance, and Operations teams to deliver strategic initiatives.
Added 3 hours ago
Social Media Specialist
Jobbe
Fredericton, NB
Full-time
Reporting to the Manager, Strategic Communications & Creative, the Social Media Specialist supports the Marketing and Communications department in helping NBCC pursue its mission, vision…
Added 3 hours ago
Plant Controller, Electrical Products
Siemens
Drummondville, QC
Full-time
…Quebec. The successful candidate will partner with the Plant Manager, plant leadership team, local business management/segments and the North American Operations teams to drive financial…
Added 3 hours ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Act as the primary contact and relationship manager while supporting the global strategic sourcing team to develop, prioritize, and execute “in-region” sourcing initiatives that reduce…
Added 3 hours ago
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
Full-time
Support key strategic initiatives and transformation programs
Added 3 hours ago
Senior Manager, Organic Growth
Mistplay
Toronto, ON
$120,000 to $165,000 CAD / year
Full-time
Mistplay is seeking a strategic and hands-on Senior Manager of Organic Growth to help build and scale the organic acquisition engine for our fast-growing rewarded gaming platform. This…
Added 3 hours ago
MANAGER PORTFOLIO GOVERNANCE & ANALYTICS
City of Toronto
Toronto, ON
Consulting experience providing guidance on programs, projects, business cases, and strategic initiatives to achieve organizational objectives and return on investment.
Added 3 hours ago
SENIOR PROJECT COORDINATOR PF&R & ED&C
City of Toronto
Toronto, ON
Reporting to the Senior Project Manager, Asset and Energy Management, the Senior Project Coordinator will support the Asset Management, Environment and Energy Unit of Parks Forestry &…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, and follow-up actions. Coordinate governance activities and strategic initiatives, build relationships across the organization, and improve executive-office processes.

Requirements

Experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. The role also calls for sound judgment, discretion with confidential information, effective relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relations
Confidentiality
Discretion
Communication
Problem-Solving
Process Improvement
Governance Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Complex Calendar Management
Meeting Coordination
Event Coordination
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Governance
Strategic Initiatives
Stakeholder Coordination
Confidential Information
Discretion
Priority Management
Process Improvement
Workflow Efficiency
Problem-Solving
BrightHire
Private Equity

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