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Added 17 mins ago
Controller
Rénovation et Restauration après Sinistre, Renovco Inc.
Dorval, QC
Full-time
We are looking for an experienced Controller or Senior Bookkeeper to own the full accounting function at RENOVCO. This is a hands-on, senior finance role at a growing construction and…
Added 17 mins ago
Senior Technical Account Manager - Civil Infrastructure
Autodesk
Toronto, ON
Full-time
Technical Account Manager – Civil Infrastructure
Added 19 mins ago
Senior Sales Account Manager
Stellar Recruitment Inc.
Burnaby, BC
Full-time
…for talented people to join our network, and if your desired compensation isn't reflected in this posting, please send your application for review regarding related…
Added 19 mins ago
General Educator
Centre for Diverse Learners
Hamilton, ON
Full-time
Program Manager, Senior Manager of Programming
Added 19 mins ago
Geotechnical Engineer - Vancouver, BC
The Headhunters Recruitment
Vancouver, BC
Full-time
Reporting to the Engineering Manager, we are looking for an Intermediate / Senior Geotechnical Engineer to join a growing and collaborative team based in Vancouver, BC. Due to strong client…
Added 19 mins ago
Senior Project Manager, PLM & MES Transformation
MDA Space
Brampton, ON
Full-time
The Senior Project Manager is accountable for leading complex, enterprise-wide PLM and MES transformation initiatives across multiple business units. This role requires senior-level…
Added 19 mins ago
Senior Finance Manager, Accounting and External Reporting (can be Full Time OR 2 Year contract)
MDA Space
Brampton, ON
Full-time
As part of the Corporate Finance team, the Senior Finance Manager, Accounting and External Reporting leads all aspects of corporate consolidations process, corporate accounting and external…
Added 19 mins ago
Corporate Financial Advisor
City of Kitchener
Kitchener, ON
Full-time
…analysis, modeling, and advisory support. Reporting to the Manager of Budgets, the position is responsible for developing complex financial models, evaluating compensation-related costs,…
Added 35 mins ago
Compensation and Benefits Specialist
Public Health Ontario
Toronto, ON
Full-time
Compensation and Benefits SpecialistLocation: Toronto-661 UniversityDepartment: HR Operational Services
Added 35 mins ago
Marketing Coordinator
Voyageur Aviation
North Bay, ON
Full-time
…Coordinator will report to the Marketing and Corporate Communications Manager and will be responsible for spearheading the creation and implementation of external marketing initiatives to…
Added 35 mins ago
Lead/ Senior Civil and Structural Engineer
Vista Projects Limited
Calgary, AB
Full-time
…suitably completed to align with the demand of the Project/Program Manager. The forecast should be updated to current project plans and changes to work plans/resourcing needs are…
Added 35 mins ago
HR and Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Biological Sciences Building (BIOL)
$4,594 to $4,827 CAD / month
Full-time
Responsible for providing senior HR and Administrative support to the department, predominantly focused on HR general support assisting human resources staff with complex projects and…
Added 35 mins ago
Investment Banking Associate, Mergers & Acquisitions
TD
Toronto, ON
Full-time
$135,000 - $155,000 CADThis role is eligible for a discretionary variable compensation award that considers business and individual performance.
Added 35 mins ago
General Manager ( Temporary 12-18 Month Contract - Maternity Leave)
Avolta
Calgary, AB
Advertised Compensation: $63,800.00 to $79,570.00
Added 49 mins ago
Senior Manager Enterprise Automation | Contract until September 2027
lululemon
Vancouver, BC
Full-time
Serve as the senior escalation point for delivery risks, prioritisation conflicts, governance issues, technical blockers, and cross-functional decision-making.
Added 49 mins ago
Senior Manager - Research, Advanced Concepts
lululemon
Vancouver, BC
Full-time
lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position…
Added 49 mins ago
Senior Technical Account Manager - Civil Infrastructure
Autodesk
Montreal, QC
Full-time
Technical Account Manager – Civil Infrastructure
Added 49 mins ago
Automotive Financial Services Manager
Westminster Toyota
New Westminster, BC
Full-time
Westminster Toyota is seeking a Financial Services Manager / Senior Financial Advisor to join our high-performing team.
Added 51 mins ago
Senior Credit Officer, Director - Financial Institutions
BMO
Toronto, ON · FCP
Full-time
…standards, and portfolio objectives. Acts as a trusted advisor to senior business and risk leaders, providing strategic guidance on credit decisions, portfolio management, emerging risks,…
Added 51 mins ago
Director, Assisted Channels Platform Strategy, Resiliency & Organizational Change Management
BMO
Toronto, ON · BMOPLACE
Full-time
…trusted advisor and integrator, this individual works with senior leaders and delivery partners to establish shared accountability, resolve cross-functional barriers and provide clear…
Added 51 mins ago
Executive Assistant
BMO
Toronto, ON · BMOPLACE
Full-time
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
Added 51 mins ago
Mortgage Specialist
BMO
Vancouver, BC
Full-time
Addresses customer service issues according to established parameters, escalating persistent or complex matters to more senior staff or other departments for resolution.
Added 51 mins ago
Mortgage Specialist
BMO
Vancouver, BC
Full-time
Addresses customer service issues according to established parameters, escalating persistent or complex matters to more senior staff or other departments for resolution.
Added 51 mins ago
Senior Data Engineer
Ledcor
Vancouver, BC
Full-time
Ledcor is hiring a Senior Data Engineer to join our Data & Analytics Platform team. In this role, you will design, build, and maintain enterprise-scale data solutions that support…
Added 51 mins ago
Senior Product Manager
Bell
Toronto, ON
We are seeking a strategic and execution‑focused Data Centre Product Manager to define, develop, and manage our data centre offerings. This role is responsible for translating market…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, and follow-up actions. Coordinate governance activities and strategic initiatives, build relationships across the organization, and improve executive-office processes.

Requirements

Experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. The role also calls for sound judgment, discretion with confidential information, effective relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relations
Confidentiality
Discretion
Communication
Problem-Solving
Process Improvement
Governance Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Complex Calendar Management
Meeting Coordination
Event Coordination
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Governance
Strategic Initiatives
Stakeholder Coordination
Confidential Information
Discretion
Priority Management
Process Improvement
Workflow Efficiency
Problem-Solving
BrightHire
Private Equity

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