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Added 24 mins ago
Senior Project Manager - Community Infrastructure (First Nations & Municipal)
WSP in Canada
AB · Edmonton, AB
Full-time
…that strengthen communities and advance sustainability. As a Senior Project Manager within our Northern Alberta & Indigenous team, you’ll guide municipal water and wastewater infrastructure…
Added 24 mins ago
Manager, Product Management, Credit Cards & Unsecured Lending - Tangerine
Tangerine
Toronto, ON
Full-time
Added 25 mins ago
Senior Product Manager
BMO
Toronto, ON · YNG
Full-time
Makes strategy and new initiative recommendations to senior leaders on strategy and new initiatives, based on an in-depth understanding of the business/group.
Added 25 mins ago
Engineering Assurance Analyst (Electrification & Plant Asset Management)
Metrolinx
Canada
Full-time
Reporting to the Senior Manager, Electrification, you will support engineering assurance reviews from project development and design through construction, testing, commissioning, handover,…
Added 25 mins ago
Senior Manager, Leadership Giving
Art Gallery of Ontario
Toronto, ON
Full-time
We are currently seeking a Senior Manager, Leadership Giving to join our Development team. Under the direction of the Director, Philanthropy, the Senior Manager, Leadership Giving is…
Added 1 hour ago
Senior Account Manager
Weir Minerals
Fort McMurray, AB
Full-time
…revenue by developing and maintaining strong relationships with senior management and key decision makers. Daily activities include engaging with customers to understand their needs and…
Added 1 hour ago
Senior Account Manager
Weir Minerals
Calgary, AB
Full-time
…revenue by developing and maintaining strong relationships with senior management and key decision makers. Daily activities include engaging with customers to understand their needs and…
Added 1 hour ago
Associate Student Recruiter and Advisor, On-Campus
The University of British Columbia
Kelowna, BC
$5,692.25 to $8,179.5 CAD / month
Full-time
UBCO | Manager, On-campus Recruitment | SRA | Enrolment Services
Added 1 hour ago
Senior Manager, Manufacturing
OmniaBio
Hamilton, ON
$135,000 to $145,000 CAD / year
Full-time
The Senior Manager, GMP Manufacturing Operations provides leadership for multi-shift GMP manufacturing operations supporting clinical and commercial cell and gene therapy programs at…
Added 1 hour ago
Experienced Talent Acquisition Senior Associate, Deals Mergers & Acquisition
PwC Canada
Toronto, ON
Full-time
As an Experienced Talent Acquisition Senior Associate, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but…
Added 2 hours ago
Manager, HR Business Partners (HRBP)
Government of Manitoba
Winnipeg, MB
Full-time
The Government of Manitoba is seeking experienced HR Professionals in the role of Manager, HR Business Partners. As an integral member within the HR Business Services team, you will play a…
Added 2 hours ago
Resident Manager (Live-in)
Centurion Associates Inc
Toronto, ON · Scarborough, ON
Full-time
Reporting to the Senior Property Manager, the Resident Manager is responsible for the professional management, administration and leasing of a Centurion apartment community.
Added 2 hours ago
Project Manager - Cables and Transformers
Kinectrics
Toronto, ON
Full-time
Position: Project Manager - Cables and Transformers
Added 2 hours ago
Senior Real Assets Consultants
Aon Corporation
Toronto, ON · AB · London, ON · Vancouver, BC · Halifax, NS · Calgary, AB · Edmonton, Alberta
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Associate Student Recruiter and Advisor, On-Campus
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
$5,692.25 to $8,179.5 CAD / month
Full-time
UBCO | Manager, On-campus Recruitment | SRA | Enrolment Services
Added 2 hours ago
Senior Personal Banker Trainee - Investing | Dorval
TD
Montreal, QC
Full-time
…that best suit customers' financial needs? Then join us as a Senior Personal Banker– Investing Trainee and demonstrate your subject matter expertise in providing sound financial planning…
Added 2 hours ago
Senior Real Assets Consultants
Aon
Calgary, AB
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Senior Real Assets Consultants
Aon
AB · Edmonton, AB
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Senior Real Assets Consultants
Aon
Toronto, ON
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Senior Real Assets Consultants
Aon
London, ON
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Senior Real Assets Consultants
Aon
Vancouver, BC
Full-time
Aon is seeking a Senior Consultant to join our Real Assets team. This role will advise institutional clients, including pension funds and endowments, on real assets investments such as…
Added 2 hours ago
Coordinator, Partnership Development
Engaged
Remote, Canada
$46,347 to $57,934 CAD / year
Full-time · Remote
…initiatives at Food Banks Canada. Working closely with the Manager, Partnership Development, this role supports the qualification, cultivation, and development of new partnerships across…
Added 2 hours ago
Manager, Product Management, Credit Cards & Unsecured Lending - Tangerine
Scotiabank
ON · Toronto, ON
Added 3 hours ago
Client & Product Transformation Executive Vice President - Investor Relations or AML/KYC
The Citco Group Limited
Halifax, NS
Full-time
Act as a senior service leader for a dedicated client engagement, working directly with client stakeholders to understand priorities, manage expectations, and ensure high-quality delivery
Added 3 hours ago
Client & Product Transformation - Senior Vice President - Investor Relations or AML/KYC
The Citco Group Limited
Halifax, NS
Full-time
Act as a senior service leader for a dedicated client engagement, working directly with client stakeholders to understand priorities, manage expectations, and ensure high-quality delivery

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, and follow-up actions. Coordinate governance activities and strategic initiatives, build relationships across the organization, and improve executive-office processes.

Requirements

Experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. The role also calls for sound judgment, discretion with confidential information, effective relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relations
Confidentiality
Discretion
Communication
Problem-Solving
Process Improvement
Governance Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Complex Calendar Management
Meeting Coordination
Event Coordination
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Governance
Strategic Initiatives
Stakeholder Coordination
Confidential Information
Discretion
Priority Management
Process Improvement
Workflow Efficiency
Problem-Solving
BrightHire
Private Equity

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