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Added 7 mins ago
Co-Founder & CEO - InsurTech | AI-Native Insurance Brokerage
FutureSight
Canada
Full-time
…built for larger accounts. Across the US and Canada, small business insurance represents a $6.2B commission pool. About $4.5B of that comes from businesses that already carry commercial…
Added 7 mins ago
Salesforce Functional Consultant (Financial Services Cloud)
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
Full-time
Act as a trusted advisor to business and technology stakeholders.
Added 7 mins ago
Director, Client Operations Management
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
Full-time
Drives executive level client engagement, acting as a senior escalation point and strategic advisor for top-tier clients.
Added 7 mins ago
Lending Advisor
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Calgary, AB
Full-time
Alberta Women Entrepreneurs (AWE) supports women entrepreneurs at every stage of their business through Access to funds, Women’s community and connections, and Essential learning and…
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Senior Investment Analyst
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Full-time
Assist Advisors through client presentations and other business development activities.
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Data Advisor
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Financial Analyst - Gracorp
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Full-time
…As a leading Canadian infrastructure developer and Financial Advisor, Gracorp has successfully raised financing for major P3 projects across North America worth over $9 billion in capital…
Added 7 mins ago
Senior Manager Cybersecurity - Governance Risk and Compliance
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Toronto, ON · Greater Toronto Area, Canada
$140,000 to $160,000 CAD / year
Full-time
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Added 8 mins ago
Product Advisor - OpenRoad Richmond Honda
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Added 23 mins ago
Administrative Assistant
RBC
Burnaby, BC
Full-time
By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering…
Added 23 mins ago
Insurance Advisor - Life, Health & Wealth
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…Field Sales team at RBC Insurance. As an accredited Insurance Advisor Life, Health & Wealth (HLLQP/LLQP) you provide integrated life insurance planning and advice to your existing network…
Added 23 mins ago
Insurance Advisor - Life, Health & Wealth
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…Field Sales team at RBC Insurance. As an accredited Insurance Advisor Life, Health & Wealth (HLLQP/LLQP) you provide integrated life insurance planning and advice to your existing network…
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Financial Advisor
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Added 23 mins ago
Relationship Manager Business Markets Intern
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Completion of the RBC Banking Advisor training program, or the Associate Account Manager training program, or previous experience as a small business owner, or in a similar position at…
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Banking Advisor
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Senior Associate
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By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. As an…
Added 23 mins ago
Administrative Assistant
RBC
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…through ongoing, efficient support to both clients and the Advisor…
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Managing Director & Strategic Advisor
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…clients streamline processes, improve productivity, and drive business…
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Senior Security Architect
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Added 38 mins ago
Principal Professional Services Consultant
Fortra
Canada
Full-time
…software solutions. You will serve as a technical leader, trusted advisor, and mentor, helping customers maximize the value of their investments while driving complex deployment and…
Added 39 mins ago
Business Analyst
TMX Group
Toronto, ON
$120,000 to $130,000 CAD / year
Full-time
The Business Analyst draws up requirement statements and takes part in development projects as advisor in the area of business and systems use. He/she follows up change requests with users…
Added 39 mins ago
Group Manager, Finance
TD
Toronto, ON
Full-time
Perform the role of business advisor to Marketing leaders and their teams by working to develop and review cost center financials. Additionally, this individual will provide financial…
Added 39 mins ago
Business Banking Analyst – Virtual
CIBC
AB · BC · ON · Ontario VIRTUAL
Full-time
…Identify and recognize sales opportunities and refer them to the Business Advisor and/or appropriate internal…
Added 39 mins ago
Business Banking Analyst – Virtual – Bilingual
CIBC
Quebec, QC
Full-time
…Identify and recognize sales opportunities and refer them to the Business Advisor and/or appropriate internal…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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