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Added 10 mins ago
UO
Research and Outreach Project Coordinator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Tower (BUTO)
- $4,582 to $4,816 CAD / month
- Part-time
The Research and Outreach Project Coordinator is a temporary part-time position providing administrative, communications and event support for Queer Trans Centre for Radical Praxis, a VPRI…
Added 25 mins ago
Security Information Assistant (12-Month Fixed Term)
Babcock
Victoria, BC · Halifax, NS
Security Information Assistant (Fixed 12 Month Term)
Added 54 mins ago
LA
Communications and Digital Media Assistant
Legislative Assembly of Alberta
AB · Edmonton, AB
- $49,879.96 to $63,113.7 CAD / year
- Full-time
Reporting to the Manager and Supervisor of Communications Services, the Communications and Digital Media Assistant is new to the field, is an adaptive learner and is eager to support our…
Added 54 mins ago
TM
Business Office Administrative Assistant Program Instructor
The Maritime College, Halifax
Halifax, NS
- Full-time
Business Office Administrative Assistant – Program Instructor
Added 54 mins ago
MB
Creator Community Assistant Manager
MAV Beauty
Vaughan, ON
- Full-time
The Creator Community Assistant Manager is a foundational role within MAV’s creator-first operating model. This role owns the full creator lifecycle for our brand communities - discovery,…
Added 54 mins ago
R&
Commercial Litigation Legal Assistant
Ruby & Co.
Toronto, ON
- Full-time
…diverse range of clients is seeking a Commercial Litigation Legal Assistant to join their team and support a busy litigation practice. This role is Hybrid-Remote with 2 days in…
Added 1 hour ago
OL
Assistant Cook - Casual
Optima Living
Victoria, BC
- $26.51 CAD / hour
- Part-time
Reporting to either the Food Services Manager or Support Services Manager, the Assistant Cook is responsible for assisting in the daily preparation of food and ingredients for service.
Added 1 hour ago
LL
Legal Assistant, Health Law and Personal Injury – 3+ Years - Toronto (Hybrid)
Lerners LLP
Toronto, ON
- Full-time
Lerners is seeking a Legal Assistant to support the Health Law and Specialty Risk and Insurance practice groups in the Toronto, Ontario office. The ideal candidate will have over three (3)…
Added 1 hour ago
CC
Retail Sales Associate
Canna Cabana
Ottawa, ON · St. Laurent, Gloucester, ON
- $17.6 to $18.5 CAD / hour
- Part-time
Abide by all company policies and procedures as directed by the Store/Assistant Managers.
Added 1 hour ago
TC
Pharmacy Assistant Specialty - Express Scripts Canada
The Cigna Group
Mississauga, ON
- Full-time
Our Mississauga Pharmacy Location is seeking a Pharmacy Assistant, Specialty that provides meaningful support at the right time to our members for better health and peace of mind.
Added 1 hour ago
P
Senior Executive Assistant
Punt
Vancouver, BC
- Full-time
We are seeking an experienced, senior-level Executive Assistant to support two founders in a fast-paced, entrepreneurial environment. Our founders operate with an unstructured working style…
Added 1 hour ago
Administrative Assistant
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Ottawa, ON
We currently have an exciting opportunity for an experienced Administrative Assistant to join our Farm Boy banner in Ottawa.
Added 2 hours ago
DH
Community Outreach Relations Officer, FT
Dixon Hall
Toronto, ON
- Full-time
…serve. Focused on proactive, transparent, and community-centred communications, this position will support Dixon Hall’s Housing, Shelter, and Property Management teams by ensuring…
Added 2 hours ago
RF
Executive & Operations Assistant
Real Fruit Bubble Tea
Toronto, ON
- $20 to $25 CAD / hour
- Full-time
Reporting to designated management, the Executive & Operations Assistant will provide administrative, coordination, communication, and operational support to HQ leadership, Regional…
Added 2 hours ago
CH
Pharmacy Assistant Specialty - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
- Full-time
Our Mississauga Pharmacy Location is seeking a Pharmacy Assistant, Specialty that provides meaningful support at the right time to our members for better health and peace of mind.
Added 2 hours ago
Executive Administrator - Corporate Affairs
Hydro One Networks Inc
Toronto, ON
We are seeking a highly organized, proactive Administrative Assistant to support the three directors that lead our Communications, Marketing and Research and Insights teams in a fast-paced,…
Added 2 hours ago
Administrative Assistant III, Cardiology
Nova Scotia Health and IWK Health
Halifax, NS
…Clinical Leader, Children’s Heart Centre, the Administrative Assistant III provides high quality administrative and organizational support to the Division of Cardiovascular Surgery as well…
Added 2 hours ago
DH
Community Outreach Relations Officer, FT
Dixon Hall
Toronto, ON
- Full-time
…serve. Focused on proactive, transparent, and community-centred communications, this position will support Dixon Hall’s Housing, Shelter, and Property Management teams by ensuring…
Added 3 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 3 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 3 hours ago
Administrative Assistant, FGPS
Wilfrid Laurier University
Waterloo, ON
The Administrative Assistant (Graduate and Postdoc Studies) is responsible for a broad range of student support and administrative functions to support the Faculty of Graduate and…
Added 3 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 3 hours ago
AY
Property Manager
Avison Young | Canada
Toronto, ON
- Full-time
Provide guidance, leadership, and direction to Assistant Property Managers, Property Administrators, Building Operators, and support staff.
Added 3 hours ago
Retail Assistant Store Manager - Summerside, PE
Eastlink
Summerside, PE · PE
…Internet, Mobile, TV, Telephone, Security and Automation, Data Communications and exclusive locally produced programming on Eastlink Community…
Added 3 hours ago
Administrative Assistant - Community & Continuing Education
CAMH
Toronto, ON
…concerns and messages on the managers’ behalf and coordinate communications to relevant stakeholders. The Administrative Assistant will compose and edit documents, sometimes on behalf of…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

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Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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