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Added 7 mins ago
EJ
Canada Registered Branch Associate Trainee
Edward Jones
Mississauga, ON
- Full-time
…Organization (CIRO), who create capacity for the Financial Advisor by partnering together to serve existing clients at the direction of the Financial…
Added 22 mins ago
FC
Human Resources Advisor
Foothills County
High River, AB
- Full-time
Foothills County is looking to add an experienced Human Resources Advisor with intermediate-level generalist experience.
Added 23 mins ago
W
HSE Specialist II
Worley
Edmonton, AB
- Full-time
…candidate resumes must be submitted to WorleyCord LP through our Human…
Added 23 mins ago
F
Site Human Resources Generalist
Fluor
Kitimat, BC
- Full-time
…and people management. This position provides administrative, human resources, and employee support services across all departments and personnel on a large industrial construction…
Added 23 mins ago
U
Sr Customer Success Manager - Bilingual (French/English) / Gestionnaire principal de la réussite client - Bilingue (français/anglais)
UKG
Remote, Canada
- Full-time
- Remote
Serve as a trusted advisor to customer stakeholders, developing a strong understanding of their goals, challenges, priorities, and desired business outcomes.
Added 37 mins ago
D
Client Account Manager (12 Month Contract)
Deloitte
Toronto, ON
- Full-time
…conditions for profitable growth. You will act as a trusted advisor and connector, bringing together Deloitte’s talent, capabilities, assets and insights to deliver a distinctive and…
Added 37 mins ago
D
Manager, Operating Model & Organizational Design (OM&OD)
Deloitte
Toronto, ON
- Full-time
You'll leverage your industry knowledge, broad experience and commercial insight to service as a trusted advisor to clients and consulting teams through the Organizational Design and/or…
Added 38 mins ago
Senior Total Rewards Specialist
Wawanesa Insurance
Toronto, ON · AB · Winnipeg, MB · Moncton, NB · Ottawa, ON · Kitchener, ON · Montreal, QC · Vancouver, BC · Dartmouth, NS · Calgary, AB · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
Diploma or degree in Human Resources, Business Administration, Finance, Commerce or a related discipline.
Added 1 hour ago
IC
Talent Acquisition Supervisor- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
Post-secondary education in Human Resources/Social Sciences/Business or equivalent experience.
Added 1 hour ago
F/
Senior Human Resources Business Partner
FCC / FAC
Regina, SK
- Full-time
As a Senior Human Resources Business Partner, you’ll serve as a trusted advisor to executive leaders and their leadership teams, supporting a complex and diverse client group. You will…
Added 2 hours ago
A
Mid-Market Production Account Executive
Aon
Toronto, ON
- Full-time
Our Vision is to become the leading Mid-Market advisor delivering “differentiated & tailored” Risk & Human Capital client solutions bringing the best of Aon to Mid-Market clients and a…
Added 2 hours ago
A
Mid-Market Production Account Executive
Aon
Windsor, ON
- Full-time
Our Vision is to become the leading Mid-Market advisor delivering “differentiated & tailored” Risk & Human Capital client solutions bringing the best of Aon to Mid-Market clients and a…
Added 2 hours ago
A
Mid-Market Production Account Executive
Aon
London, ON
- Full-time
Our Vision is to become the leading Mid-Market advisor delivering “differentiated & tailored” Risk & Human Capital client solutions bringing the best of Aon to Mid-Market clients and a…
Added 2 hours ago
A
Mid-Market Production Account Executive
Aon
Burlington, ON
- Full-time
Our Vision is to become the leading Mid-Market advisor delivering “differentiated & tailored” Risk & Human Capital client solutions bringing the best of Aon to Mid-Market clients and a…
Added 3 hours ago
AW
Lending Advisor
Alberta Women Entrepreneurs
Calgary, AB
- Full-time
…Focused, Curiosity, and Collaboration. AWE strives to be a trusted advisor and provider of services for its clients, THE voice for the community of women entrepreneurs in Alberta, and a…
Added 3 hours ago
R
Procurement Manager (Contract)
RTX
Calgary, AB
- Full-time
Function as an advisor to the procurement team with a focus on policy and strategy implementation.
Added 3 hours ago
SE
Service Advisor
STEP Energy Services
Clairmont, AB
- Full-time
Your application will be reviewed by our Human Resources team. If your gifts and talents match our needs, you will be invited for an interview. Due to the high volume of applications that…
Added 3 hours ago
People Experience Specialist - Manufacturing & Distribution
Lush Handmade Cosmetics
Toronto, ON
The People Experience Specialist acts as a trusted advisor and plays an essential role in guiding and advising staff in North America on their resources, guidance on employee issues and…
Added 4 hours ago
CD
Cultural Educational Advisor
Centre de services scolaire Marguerite-Bourgeoys - CSSMB
Montreal, QC
- Full-time
Under the direction of the Educational Resources Service, the cultural educational advisor plays a pedagogical and institutional leadership role. The person supports school teams and…
Added 4 hours ago
C
Human Resources Advisor
Conuma/Quintette
Tumbler Ridge, BC
- Full-time
Conuma Resources takes pride in providing industry-competitive wages and a comprehensive benefits package that truly values our employees. Specifically for the Human Resources Advisor role,…
Added 4 hours ago
BI
Senior Learning and Development Advisor | Conseiller·ère en Apprentissage & Développement Senior·e
Behaviour Interactive
Montreal, QC
- Full-time
As a Senior Learning & Development Advisor, you will play a key role in our complete learning cycle. From organizing external conference subscriptions for employees, facilitating and…
Added 4 hours ago
B
Sr Manager, Compensation - Technology & Operations
BMO
Toronto, ON
- Full-time
Provides strategic input into business decisions as a trusted advisor.
Added 4 hours ago
Assistant Deputy Minister, Financial Services and Senior Financial Officer
Government of Alberta
AB
…of crime including those affected by domestic violence and human trafficking. The Ministry also coordinates large scale emergency and disaster prevention, mitigation, preparedness, response…
Added 4 hours ago
Workforce Strategy & Talent Development Director (HRBP)
Open Text Corporation
Richmond Hill, ON
…Strategy & Talent Development Director, you’ll serve as a trusted advisor to senior leaders, influencing critical business decisions, driving global workforce transformation, strengthening…
Added 5 hours ago
TS
Vice President, Client Solutions- Global Transaction Banking
TD Securities
Toronto, ON
- Full-time
The Vice President, Client Solutions will serve as a trusted advisor to senior stakeholders, leading complex cross-functional initiatives that enhance client experience, improve operational…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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