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Added 3 mins ago
Recruiter (12 Month Contract)
Aviva Canada
Mississauga, ON
Contract
We are seeking a proactive, results oriented Recruiter to join the Human Resources team on a 12 month contract. In this onsite role in Mississauga, Ontario, you will partner with hiring…
Added 3 mins ago
Regional Manager
One Vascular
Oakville, ON
Full-time
Support performance evaluations, disciplinary processes, and employee development plans in partnership with Human Resources.
Added 3 mins ago
Human Resources Manager
BUILD®️Recruitment Inc.
Mississauga, ON
Full-time
The ideal candidate will support the full scope of Human Resources responsibilities and partner with the organization on strategic initiatives. They will maintain and enhance the…
Added 3 mins ago
Senior Project Coordinator - Spencerville, Ontario
Barton Malow
Cambridge, ON
Full-time
The Senior Project Coordinator supports the Project Manager in delivering civil, structural, and mechanical scopes for industrial and EPC projects. The role provides technical,…
Added 3 mins ago
Project Manager - Spencerville, Ontario
Barton Malow
Cambridge, ON
Full-time
Reporting to the Senior Project Manager or Director of Operations, the Project Manager is responsible for planning, executing, and overseeing projects to ensure they are completed on time,…
Added 3 mins ago
Member Experience Officer (BCGEU) - Downtown
Vancity
Vancouver, BC
Full-time
…FSR sense and is also capable of administering some Account Manager…
Added 3 mins ago
Modality Supervisor - MRI Diagnostic Imaging
William Osler Health System
Brampton, ON
Full-time
Establishes and monitors performance expectations, takes appropriate action in collaboration with manager, and human resources where appropriate, when expectations are not met and/or…
Added 3 mins ago
Superintendent (Live-Out)
Morguard
Toronto, ON
Full-time
The Superintendent is accountable to the Building/Property/District Manager for performing minor routine maintenance of the property to ensure the quality of work is performed and…
Added 3 mins ago
Construction Manager - Low/Mid-Rise Residential - GTA
Michael Page
Toronto, ON · Greater Toronto Area, Canada
$130,000 to $160,000 CAD / year
Full-time
Our client is looking for a Low/Mid Rise Residential Construction Manager that is very experienced in low-mid-rise developments that are looking for their next challenging portfolio of…
Added 4 mins ago
Scheduler
Optima Living
Calgary, AB
…for leadership. Working closely with community leadership, Human Resources, Payroll, and Labour Relations, the Scheduler ensures timely communication, staffing compliance, and operational…
Added 4 mins ago
Human Resources Business Partner
Optima Living
Edmonton, AB
As the HR Business Partner (HRBP) reporting to the Senior HR Manager, the HRBP will serve as a strategic partner to the business units, aligning HR strategies with business goals. Working…
Added 4 mins ago
Promotions Assistant
Seneca Student Federation Inc.
Toronto, ON
Part-time
Under the direction of the Manager, Campus Operations, the Promotions Assistant is responsible for
Added 4 mins ago
MANAGER
Boutique La Vie En Rose
Laval, QC
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 4 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Laval, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 19 mins ago
Human Resources Business Partner
J.D. Irving, Limited
Saint-Léonard, NB
Full-time
J. D. Irving, Limited is seeking a motivated and professional individual to join our operational Human Resources team. Reporting to the HR Manager for northern New Brunswick, the HR…
Added 19 mins ago
Senior Registrar, Teacher Certification
Government of Nunavut Recruitment
Iqaluit, NU
Full-time
…oversight of the Teacher Certification Registrar unit within the Human Resources Division, which includes establishing the unit's annual priorities and overseeing its activities to ensure…
Added 19 mins ago
Addictions Counsellor Diploma
HealthCareersInSask.ca
Prince Albert, SK
…under the general direction of the Family Treatment Centre Manager and clinical supervisor the primary goal will be to restore, maintain and enhance the recovery of people seeking…
Added 19 mins ago
Emergency Medical Technician
HealthCareersInSask.ca
Rosetown, SK
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 19 mins ago
Emergency Medical Technician
HealthCareersInSask.ca
Kyle, SK
Part-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 19 mins ago
Emergency Medical Technician
HealthCareersInSask.ca
Biggar, SK
Part-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 19 mins ago
Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Saskatoon, SK
Full-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 19 mins ago
Human Resources Officer
Tr’ondëk Hwëch’in Government
Dawson City, YT
Full-time
Reporting to the Human Resources Manager, the primary responsibility of this position is to: ensure technical support for recruitment, hiring and onboarding processes; oversee the…
Added 19 mins ago
Property Management Administrator
The Skyline Group of Companies
Guelph, ON
Full-time
…administrative support to the Business Operations team, Property Manager's and Resident Manager's through data entry of all tenant related information, preparing A/R adjustments, revising…
Added 19 mins ago
Banquets Server
Marriott
Victoria, BC
Part-time
…procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and…
Added 32 mins ago
Manager, Home Care Service
CANES Community Care
Toronto, ON · Etobicoke, ON
Full-time
Team Leadership and Human Resources Management

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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