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Added 34 mins ago
SE
Manager, MX Sales Platform
Samsung Electronics
Mississauga, ON
- Full-time
Drive new service initiatives to improve program performance and increase Trade In & SC+ adoption
Added 34 mins ago
SE
Manager, Product Management (Mobile Enhancements)
Samsung Electronics
Mississauga, ON
- Full-time
…a business partner, providing analytical support to inform strategic MX decisions. This includes total ownership of driving product strategy into the market and absolute owner for Monthly…
Added 34 mins ago
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Transversal Finance Lead
Sanofi
Toronto, ON
- Full-time
…legal entity governance, and championing the Bogotá Hub as a strategic delivery…
Added 34 mins ago
SJ
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SC Johnson
Brantford, ON · CAN - Brantford
- Full-time
Lead or contribute to special projects, cross-functional initiatives, and ad hoc analysis as required.
Added 34 mins ago
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IT Business Analyst – Finance
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- Full-time
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Added 34 mins ago
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Legal Counsel
AESO
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- Full-time
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Added 48 mins ago
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Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
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- Full-time
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Added 1 hour ago
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- Full-time
Our four core values of innovation, integrity, community, and environment drive our daily operations and long-term strategic goals.
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Added 2 hours ago
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Manager - P&C Systems | Vancouver
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Vancouver, BC
- Full-time
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- Full-time
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Added 2 hours ago
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Added 2 hours ago
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Toronto, ON
- Full-time
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Added 2 hours ago
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- Full-time
…executing activities and client contact as per the portfolio manager’s business plan, client service plan, and review…
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Added 4 hours ago
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Added 4 hours ago
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Sales Manager- Work From Home
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- Full-time
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Added 4 hours ago
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Senior Data Manager
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SK
- Full-time
…to ensure that data is managed securely and effectively as a strategic organisational…
Added 4 hours ago
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Added 4 hours ago
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Senior Field Supervision Manager
Manulife
Burlington, ON · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
The Senior Field Supervision Manager is a frontline supervision role responsible for Tier 1 daily supervisory activities for advisors registered with CIRO at Manulife Wealth Inc. The role…
Added 5 hours ago
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Organ Donation Specialist, Transplant Coordination - BC Transplant
Provincial Health Services Authority
Vancouver, BC
- Part-time
In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by…
Added 5 hours ago
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Assistant Manager, Guest Experience | Contract August 2026 - June 2027 | Royalty Crossing Pop Up, PEI
lululemon
Charlottetown, PE
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 5 hours ago
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Manager, Marketing
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- Full-time
The Manager, Marketing will lead a portfolio within the Canucks Sports & Entertainment (CSE) Marketing department and oversee the planning, development, and execution of all campaigns…
Added 5 hours ago
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TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

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Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

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More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

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Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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