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Added 8 mins ago
CI
Account Executive - Emerging & Commercial Acc
CloudKettle Inc
Toronto, ON
- Up to $120,000 CAD / year
- Full-time
You will work closely with senior members of the Client Services team to co-sell and position our consultancy as the preferred Salesforce partner. This role balances strategic relationship…
Added 8 mins ago
EB
Bilingual Residential Mortgage Underwriter
EQ Bank | Canada's Challenger Bank
Montreal, QC
- Full-time
Added 8 mins ago
UO
Communication and Design Specialist
University of British Columbia
Vancouver, BC · UBCV | Walter C. Koerner Library (KLIB)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Communication & Design Specialist reports to the Senior Manager, VPA Internal Communications. This position works as part of the VPA Internal Communications team, which is part of the…
Added 8 mins ago
T
AVP, Analytics, Insights and AI, AI Product
TD
Toronto, ON
- Full-time
Select the right opportunities: Assess client or colleague needs, strategic fit, AI suitability, feasibility, economics, risk and reuse potential; Surface and facilitate stop or pivot…
Added 8 mins ago
J&
Senior Finance Manager, Surgery Canada
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
Purpose : The Senior Manager – Surgery is the lead financial partner for Canada in the Americas region. The role has responsibility to deliver enterprise‑level impact through strategic…
Added 8 mins ago
ME
General Manager - Edmonton South MEC
Mountain Equipment Company
Edmonton, AB
- $89,500 to $112,200 CAD / year
As the General Manager (GM), you are accountable for the overall performance, culture, and operational excellence of the store. You lead through others - setting clear expectations,…
Added 23 mins ago
Senior Manager, Social & Integrated Campaigns
Later
Vancouver, BC
We’re looking for a Senior Manager, Social & Integrated Campaigns to develop and bring to life differentiated, platform-native campaigns across organic social, influencer, and CTV.
Added 37 mins ago
CA
Account Executive - Emerging & Commercial Acc
CloudKettle, a Bell Canada company
Toronto, ON
- Full-time
You will work closely with senior members of the Client Services team to co-sell and position our consultancy as the preferred Salesforce partner. This role balances strategic relationship…
Added 38 mins ago
Sr Mgr, Acquisition Pricing
Rogers Communications
Moncton, NB · Toronto, ON · Calgary, AB
The Senior Manager, Residential Acquisition Pricing is responsible for all Residential acquisition pricing strategies and offer toolkits. They are also tasked with leading programs to help…
Added 52 mins ago
E
Manager, Marketing & Demand Generation
EERS
Montreal, QC
- Full-time
Reporting to the Director of Commercialization & Strategic Partnerships, the Manager, Marketing & Demand Generation is a senior, commercially minded marketing leader who will build and run…
Added 52 mins ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
…business-oriented, and results-driven IT leader who can combine strategic vision with excellent execution. Your Key Responsibilities IT Strategy and Governance: Define and deploy the IT…
Added 54 mins ago
Senior Manager, Off Menu
CookUnity
Toronto, ON
Lead with visibility: Communicate strategy, progress, risks, and results clearly to senior Cookin leadership.
Added 1 hour ago
T
Senior Analyst, Private Markets
TD
Toronto, ON
- Full-time
Asset management, investment banking, or equity/manager research background.
Added 1 hour ago
T
Senior Personal Banker Trainee – Home Borrowing
TD
Newmarket, ON
- Full-time
…suit your clients' unique financial needs? Then join us as a Senior Personal Banker – Home Borrowing and use your expertise to provide reliable financial guidance, build lasting client…
Added 1 hour ago
K
Senior Trade Customization Planner (18 month contract)
Kenvue
Markham, ON
- Full-time
As a key member of the Trade Customization team, this individual is responsible for the overall development, execution, and project management of CLUB, promotional, bonus and make-to-stock…
Added 1 hour ago
PH
Menu & Food Innovation Marketing Manager
Pizza Hut
Vaughan, ON
- $134,810 to $139,810 CAD / year
- Full-time
The Menu & Food Innovation Marketing Manager leads the end-to-end development and strategic execution of new menu items and culinary platforms for Pizza Hut Canada. This role combines…
Added 1 hour ago
BI
Senior Credit Officer, Director - US Insurance
BMO Insurance
Toronto, ON
- Full-time
Reporting to the Head, Reinsurance and Strategic Initiatives, the AVP, Reinsurance Solutions is accountable for developing and executing the reinsurance strategy, managing all Reinsurance…
Added 1 hour ago
ER
Senior Manager, FP&A & Business Performance
Engage Recruitment
Markham, ON
- Full-time
Reporting to the CFO, the Senior Manager, FP&A & Performance Management will work closely with senior leadership and operational teams to understand what is driving business performance,…
Added 1 hour ago
PH
Menu & Food Innovation Marketing Manager
Pizza Hut
Vaughan, ON
- $134,810 to $139,810 CAD / year
- Full-time
The Menu & Food Innovation Marketing Manager leads the end-to-end development and strategic execution of new menu items and culinary platforms for Pizza Hut Canada. This role combines…
Added 1 hour ago
PB
Senior SEO & Growth Strategist
Powered by search
Remote, Canada
- Full-time
- Remote
If you're equally passionate about driving strategic SEO initiatives and building strong senior client relationships, we want to talk to you.
Added 1 hour ago
BP
Section Manager, Contract Management (Contract) Talent Pool
Bruce Power
Bruce Power
- Full-time
The Section Manager will oversee the application of the PMC Contract Management framework throughout the contract lifecycle, including procurement readiness, contract mobilization,…
Added 1 hour ago
B
Mortgage Specialist
BMO
Toronto, ON
- Full-time
Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
Added 1 hour ago
B
Mortgage Specialist Associate
BMO
Quebec, QC
- Full-time
Addresses customer service issues according to established parameters, escalating persistent or complex matters to more senior staff or other departments for resolution.
Added 1 hour ago
B
Mortgage Specialist
BMO
Montreal, QC
- Full-time
Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
Added 1 hour ago
MI
Group Manager, Strategic Programs (Merchandising)
Medline Industries, LP
Mississauga, ON
- Full-time
…manages a number of direct and indirect reports. The Group Manager, Strategic Programs is responsible for leading the development, execution, growth, and profitability of key merchandising…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

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Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities and complex schedules, coordinating meetings and communications, preparing executive materials, and tracking follow-up actions. Coordinate with leadership and stakeholders on governance activities and strategic initiatives while improving executive-office processes and maintaining confidentiality and discretion.

Requirements

The role calls for experience supporting senior leaders, managing competing priorities, coordinating complex calendars and meetings, and preparing polished materials with strong attention to detail. Candidates should demonstrate sound judgment, discretion, professional communication, relationship-building, adaptability, and a proactive approach to improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Correspondence Preparation
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Confidentiality
Discretion
Judgment
Prioritization
Process Improvement
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Calendar Management
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Stakeholder Coordination
Confidential Information
Discretion
Prioritization
Process Improvement
Workflow Efficiency
Problem-Solving
Private Equity
Scaling Business
BrightHire
Artificial Intelligence Interview Platform

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