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Added 11 mins ago
IH
Human Resources Consultant
Inspired HR Ltd
Vancouver, BC
- Part-time
…individual goals. We pride ourselves and our success as a true partner. We do not believe there is one approach to human resources that works for all our clients; everyone is different. The…
Added 11 mins ago
IH
Human Resources Consultant
Inspired HR Ltd
Calgary, AB
- Part-time
…individual goals. We pride ourselves and our success as a true partner. We do not believe there is one approach to human resources that works for all our clients; everyone is different. The…
Added 11 mins ago
YO
Youth Worker - Part Time
YMCA of Three Rivers
Stratford, ON
- $18.57 CAD / hour
- Part-time
…You will have knowledge of the unique needs of the youth and resources available to them within our community. You will have experience creating program plans, facilitating programming and…
Added 11 mins ago
Manager, Core HR, PXT
ELC Beauty LLC
Toronto, ON
Position requires minimum 5+ year's related experience in Human Resources with HR background and experience with Employee Relations.
Added 11 mins ago
H
Addiction Counsellor
HealthCareersInSask.ca
Estevan, SK
- Full-time
Knowledge of local human service organizations, resources & referral procedures
Added 11 mins ago
H
Addiction Counsellor
HealthCareersInSask.ca
Estevan, SK
- Full-time
Knowledge of local human service organizations, resources & referral procedures
Added 11 mins ago
BR
Part-Time Retail Staff
Brewers Retail Inc
London, ON · Stoney Creek, Onta
- Part-time
…beer retailer, a leading beverage distributor, and a trusted partner in beverage alcohol recycling and stewardship. Our success is driven by the people behind our business. Across our…
Added 11 mins ago
GE
Human Resources Generalist
GFL Environmental Inc.
Calgary, AB · Rocky View No 44, AB
- Full-time
GFL Environmental is looking for a Human Resources Generalist to provide dedicated HR support across regional operations. Reporting to the HR Director, this role acts as a primary point of…
Added 26 mins ago
H
National Senior Manager, Enterprise Employee Relations
Hays
Mississauga, ON
- $134,000 to $176,000 CAD / year
- Full-time
Partner closely with HR Business Partners, business leaders and legal counsel on sensitive employee matters.
Added 26 mins ago
Superintendent HSS Systems
BHP
Canada
…lives and create a more sustainable future. We are a global resources company with operations in more than 90 locations…
Added 26 mins ago
Superintendent Security & Emergency Management
BHP
Canada
…lives and create a more sustainable future. We are a global resources company with operations in more than 90 locations…
Added 26 mins ago
RF
Compositing Lead
Rodeo FX
Montreal, QC
- Full-time
Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros., and Sony, and has collaborated on ads for YouTube, NBC,…
Added 41 mins ago
C
Change Management Manager
Cella
Toronto, ON · Greater Toronto Area, Canada
- $40 to $46 CAD / hour
- Contract
…supporting over 25,000 employees, you will serve as a strategic partner to HR, Talent, Technology, Communications, Operations, and executive leadership. You will establish robust governance…
Added 41 mins ago
CF
Manager, Events & Rentals
Canadian Film Centre
Toronto, ON
- Full-time
Support the Director, Creative Impact and the Creative Impact and Development team, with donor, partner, and alumni engagement
Added 41 mins ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).
Added 41 mins ago
P&
Talent Acquisition Specialist
Parrish & Heimbecker, Limited
Cambridge, ON
- Full-time
Post secondary education in Human Resources Management, Agribusiness, Business Administration or a related field.
Added 41 mins ago
HG
HR Manager
Hendrix Genetics
Kitchener, ON
- $85,000 to $95,000 CAD / year
- Full-time
The HR Manager combines operational HR leadership with a strategic business partner approach, using workforce insights and data, consistent processes and sound judgment to help the…
Added 56 mins ago
P
Data & AI Transformation Director
PwC
Toronto, ON
- Full-time
Facilitate decision-making across client, partner, and delivery teams.
Added 1 hour ago
M
Strategic Partnership Manager
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Partner closely with Vendor Governance Risk Management, Vendor Information Security Management, Operational Risk, Data Governance, Legal and other required stakeholders to appropriately…
Added 1 hour ago
L
Lease Accountant (Contract)
LCBO
Toronto, ON
- Full-time
Partner with Finance, Real Estate, landlords, and other partners to resolve accounting issues, clarify lease terms, and improve processes.
Added 1 hour ago
Human Resources Business Partner
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON · Montreal, QC
We are looking for a Human Resources Business Partner to support our Human Resources team. In this role you will provide consultative support and service to executive/senior level people…
Added 1 hour ago
Energy Group Leader
Mott MacDonald
Calgary, AB
Mott MacDonald is seeking an experienced Group Leader to set the strategic direction and lead the people, capability, resources, operations, and delivery readiness of our Energy Group…
Added 1 hour ago
WORKFORCE CONSULTANT
City of Toronto
Toronto, ON
…growth and development- whether through developing training resources, supporting transformation projects, or guiding people leaders with strategies to help their teams…
Added 1 hour ago
Superintendent Health & Hygiene
BHP
Canada
…lives and create a more sustainable future. We are a global resources company with operations in more than 90 locations…
Added 1 hour ago
S
Senior Director, Human Resources Business Partnering
SGS
Canada
- $150,000 to $180,000 CAD / year
- Full-time
15+ years of leadership human resources experience in a role of Director as an HR Business Partner and above required.

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, correspondence, presentations, and follow-up actions. Coordinate governance activities and strategic initiatives across leadership teams, build trusted stakeholder relationships, and improve executive office processes.

Requirements

The role calls for experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. Candidates should demonstrate foresight, sound judgment, discretion with confidential information, effective communication and relationship-building, and a proactive approach to solving problems and improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relationship Building
Confidentiality
Discretion
Sound Judgment
Process Improvement
Problem-Solving
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Complex Calendars
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Priority Management
Stakeholder Coordination
Confidential Information
Discretion
Sound Judgment
Process Improvement
Workflow Refinement
Operational Efficiency
Problem-Solving
Private Equity
BrightHire
Artificial Intelligence

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