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Added 12 mins ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
…confidence. This is a leadership opportunity for a trusted advisor who thrives on complexity, collaboration, and delivering meaningful…
Added 12 mins ago
D
Senior Manager- Clean Economy
Deloitte
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
…allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services…
Added 12 mins ago
A(
Machine Learning Educator
Amii (Alberta Machine Intelligence Institute)
AB · Edmonton, AB
- Full-time
…supporting the overall success of the team by delivering high-quality, impactful AI and ML…
Added 12 mins ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
AB · Edmonton, AB
- Full-time
…confidence. This is a leadership opportunity for a trusted advisor who thrives on complexity, collaboration, and delivering meaningful…
Added 12 mins ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Medicine Hat, AB
- Full-time
…confidence. This is a leadership opportunity for a trusted advisor who thrives on complexity, collaboration, and delivering meaningful…
Added 12 mins ago
M
Retail Sales Associate (Advisor) - Whistler
MEC
Whistler, BC
- $19.35 to $20.2 CAD / hour
- Internship
Retail Sales Associate (Advisor) – Full Time, Part Time & Flex
Added 12 mins ago
D
Senior Manager- Clean Economy
Deloitte
Fredericton, NB
- Full-time
…allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services…
Added 12 mins ago
D
Senior Manager- Clean Economy
Deloitte
Saint John, NB
- Full-time
…allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services…
Added 12 mins ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Saskatoon, SK
- Full-time
…confidence. This is a leadership opportunity for a trusted advisor who thrives on complexity, collaboration, and delivering meaningful…
Added 12 mins ago
K
Senior Manager, Food Innovation Technology
KFC
Vaughan, ON
- Full-time
…plans while serving as a senior Food Innovation & Technology advisor to leadership on product, quality, food safety and commercialization…
Added 12 mins ago
WI
Environmental Project Manager, Transportation & Municipality Specialist
WSP in Canada
Calgary, AB
- Full-time
…confidence. This is a leadership opportunity for a trusted advisor who thrives on complexity, collaboration, and delivering meaningful…
Added 12 mins ago
HR Advisor (Employee Relations)
Hudbay Minerals
Princeton, BC
Reporting to the Human Resources Superintendent, Employee Relations, the HR Advisor provides expert advisory services and support for the Copper Mountain Mine’s performance management…
Added 13 mins ago
US Corporate Tax - Toronto - Senior Manager
EY
Toronto, ON
As a US Tax Senior Manager in our U.S. Tax Practice, you will lead large and complex engagements, serving as a trusted advisor to multinational clients across public and private sectors.…
Added 27 mins ago
DC
Strategic Lead – Transportation Planning & Strategy
Dillon Consulting Limited
Guelph, ON · Hamilton, ON · Kingston, ON · Kitchener, ON · London, ON · Oakville, ON · Ottawa, ON · Toronto, ON · Vaughan, ON · Windsor, ON · North York, ON
- Full-time
As a key senior resource, you will also serve as Project Director, Project Manager or Senior Advisor on multi-modal planning assignments, environmental assessments, secondary plans, transit…
Added 27 mins ago
A
Director, Energy Advisory
AECOM
Calgary, AB
- Full-time
Drive (outline, supervise, and provide quality control over) multiple delivery teams
Added 28 mins ago
JH
Civil/Structural Professional Engineer
J.S. Held LLC
Vancouver, BC · Burlington, Ontario
- Full-time
You will lead complex investigations, provide expert analysis and testimony, and serve as a trusted technical advisor to clients. This role offers significant visibility and influence…
Added 28 mins ago
JH
Civil/Structural Professional Engineer
J.S. Held LLC
Ottawa, ON · Burlington, Ontario
- Full-time
You will lead complex investigations, provide expert analysis and testimony, and serve as a trusted technical advisor to clients. This role offers significant visibility and influence…
Added 28 mins ago
JH
Civil/Structural Professional Engineer
J.S. Held LLC
Burlington, ON
- Full-time
You will lead complex investigations, provide expert analysis and testimony, and serve as a trusted technical advisor to clients. This role offers significant visibility and influence…
Added 28 mins ago
JH
Civil/Structural Professional Engineer
J.S. Held LLC
Calgary, AB · Burlington, Ontario
- Full-time
You will lead complex investigations, provide expert analysis and testimony, and serve as a trusted technical advisor to clients. This role offers significant visibility and influence…
Added 42 mins ago
RD
Associate
RBC Dominion Securities
BC · West Vancouver, BC
- Full-time
You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.
Added 57 mins ago
D
Senior Advisor, Management information
Desjardins
Aurora, ON · Mississauga, ON · Levis, QC · Montreal, QC
- Full-time
As a senior management information advisor, you help extract data and produce reports and indicators for the organization by developing and administering information systems. You analyze…
Added 57 mins ago
CH
Senior Manager PA and DPM - 12 Months Contract- Express Scripts Canada
Cigna Healthcare
Mississauga, ON
- Full-time
As part of the Clinical Services department, this position will also serve as a clinical advisor to the organization and provide leadership to ESC to ensure innovation amongst a competitive…
Added 57 mins ago
TU
Traffic Control Person (TCP)
The Universal Group
Saanichton, BC
- Full-time
…and hazards. You will also play a critical role in upholding quality, delivery, safety, and responsiveness requirements, ensuring that the company's operations run smoothly and without…
Added 1 hour ago
BG
Technicien·ne d’équipement lourd | Service Technician - Shop
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
Use computer applications and information systems (i.e. John Deere Service Advisor) to document maintenance, inspection, and diagnosis
Added 1 hour ago
Benefits Advisor
Pembina Pipeline Corporation
Calgary, AB
Pembina Pipeline Corporation’s Calgary office is looking for a Benefits Advisor to join our Human Resources team. Reporting to the Total Rewards Supervisor, this role offers an opportunity…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

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Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

Apply About employer

More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, correspondence, presentations, and follow-up actions. Coordinate governance activities and strategic initiatives across leadership teams, build trusted stakeholder relationships, and improve executive office processes.

Requirements

The role calls for experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. Candidates should demonstrate foresight, sound judgment, discretion with confidential information, effective communication and relationship-building, and a proactive approach to solving problems and improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relationship Building
Confidentiality
Discretion
Sound Judgment
Process Improvement
Problem-Solving
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Complex Calendars
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Priority Management
Stakeholder Coordination
Confidential Information
Discretion
Sound Judgment
Process Improvement
Workflow Refinement
Operational Efficiency
Problem-Solving
Private Equity
BrightHire
Artificial Intelligence

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