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Added 4 mins ago
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Senior Product Manager, Interoperability
Autodesk
Toronto, ON
- Full-time
Autodesk invites the industry-savvy and forward-thinking to join our Platform Services Product Data team as a Senior Product Manager for Interoperability. Here, you’ll play a key role in…
Added 4 mins ago
A
Senior Product Manager, Interoperability
Autodesk
Toronto, ON
- Full-time
Autodesk invites the industry-savvy and forward-thinking to join our Platform Services Product Data team as a Senior Product Manager for Interoperability. Here, you’ll play a key role in…
Added 4 mins ago
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Portfolio Manager, Civil Training Programs-EN
CAE
Montreal, QC
- Full-time
…portfolio. The position oversees program strategy, roadmap execution, and delivery of high-quality courseware that meets applicable regulatory standards and evolving customer needs. In…
Added 4 mins ago
SI
Senior Operations & Production Manager
Synectics Inc.
Kirkland, QC
- $85,000 to $95,000 CAD / year
- Full-time
We are seeking an experienced, hands-on Senior Operations & Production Manager to oversee field operations, manage project execution, and drive operational efficiency within a landscaping…
Added 4 mins ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
Assist the Project Manager in planning the profitable execution of the Construction Administration stage of large and complex projects
Added 4 mins ago
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Talent & Development Manager
Specsavers
Burnaby, BC
- Full-time
…people development across Specsavers Canada. The role combines strategic design, coordination, and execution, requiring someone who is equally comfortable thinking strategically and…
Added 4 mins ago
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Associate, Supervision and Governance, Business Management, Corporate & Investment Banking
TD
Toronto, ON
- Full-time
The Business Management Team within Corporate & Investment Banking is responsible for providing ongoing strategic and operational support, as well as supervisory oversight, to front-line…
Added 33 mins ago
SH
Project Manager, Enterprise Value Delivery
SE Health
Markham, ON
- Full-time
The Project Manager Level 2 (L2), Enterprise Value Delivery is accountable for the end-to-end delivery of enterprise-priority projects, ensuring defined outcomes are achieved on time,…
Added 34 mins ago
RH
Terminal Manager
Racines Humaines Inc.
Laval, QC
- Full-time
…achieve performance targets while effectively implementing the strategic direction set by senior…
Added 1 hour ago
OP
Security Programs Senior Consultant
Ontario Power Generation
Oshawa, ON
- Full-time
Reporting to the Senior Manager SES Programs, this position is responsible for providing strategic leadership, technical expertise, and project oversight to strengthen nuclear security…
Added 1 hour ago
GL
Director, Enterprise Risk Management
goeasy Ltd.
Mississauga, ON
- Full-time
You are a strategic and progressive risk leader who brings a strong combination of business acumen, analytical thinking, and hands-on execution. You have experience building or evolving…
Added 1 hour ago
FC
Senior Project Manager
FCC Construcción
Toronto, ON
- Full-time
FCC Canada is looking for a Senior Project Manager for one of our largest transportation projects.
Added 1 hour ago
DC
Sr. Software Release Project Manager (Scaled Agile /Device Development, Systems Integration)
Danaher Corporation
Concord, ON · Guelph, ON · Toronto, ON · CAN - Concord - AB Sciex LP
- Full-time
The Senior Software Release Project Manager is responsible for reducing complexity and managing risk to ensure software and systems are developed in a predictable and efficient manner while…
Added 1 hour ago
T
Senior Business Analyst - Enterprise Data Management Office (EDMO)
TD
Toronto, ON
- Full-time
This role provides senior-level business analysis and delivery leadership within the Enterprise Data Management Office (EDMO), supporting enterprise metadata, data governance, data quality,…
Added 1 hour ago
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Senior Account Manager, SEM
Monks
Toronto, ON
- Full-time
…responsibilities in this role include strategy development, tactical execution, and management of client…
Added 1 hour ago
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Senior Product Manager, Product Security
Litmus
Toronto, ON
- Full-time
Litmus is seeking a hands-on Senior Product Manager, Product Security to drive product security across Litmus Edge, Litmus Edge Manager, Litmus UNS, and related platform services.
Added 1 hour ago
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Manager, Product Management - Media Solutions
Mastercard
Toronto, ON
- Full-time
Manager, Product Management - Media SolutionsOverview:
Added 1 hour ago
Senior Manager, Community Affairs - New Brunswick
Bell
Fredericton, NB
To support this ambitious growth, we are seeking a Senior Manager, Community Affairs, to serve as Bell AI Fabric's strategic representative in the communities where we develop, construct,…
Added 1 hour ago
VE
Proposal Procurement Lead (North America)
Veolia Environnement SA
Oakville, ON
- Full-time
…equipment during the ambiguity bidding phase. Reporting to the Senior Manager - Proposal Procurement, North America this role serves as an agile Strategy Enabler to optimize…
Added 1 hour ago
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Senior Manager, Technology Procurement
Deloitte
Toronto, ON
- Full-time
Deloitte Global is looking for a Senior Manager of Technology Procurement that leads global category strategy development, sourcing, negotiations and contracting within a group of…
Added 1 hour ago
AR
General Manager
Aramark Remote Workplace Services Ltd
AB · Alberta, Canada
- Full-time
As a General Manager, you will provide leadership, operational oversight, and strategic direction for remote hospitality and support service operations in a remote lodge. This role is…
Added 1 hour ago
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Senior Manager, Operational Risk / IT Risk and Compliance
RBC
Toronto, ON
- Full-time
Senior Manager Operational Risk / IT Risk and Compliance is responsible for supporting the management of Operational Risk and Technology / Cyber Risk supporting the broader Payments…
Added 1 hour ago
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Financial Reporting and Tax Compliance, Senior Manager (Bilingual FR/EN)
PwC
Montreal, QC · Quebec, QC
- Full-time
As a Financial Reporting and Tax Compliance, Senior Manager in our Core Reporting group, you'll work as part of a team of problem solvers, helping to solve complex business issues from…
Added 1 hour ago
MU
Project Manager, Harmonization
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Reporting to the Vice-President, Communications and Institutional Relations (CIR) and Executive Sponsor, the Project Manager, Harmonization leads the planning, oversight, and execution of a…
Added 1 hour ago
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Chef principal, Publicité numérique chez les détaillants - St-Laurent, QC
Abbott
Montreal, QC
- Full-time
…partenaires, en donnant des directives et en assurant une bonne exécution, tout en conservant un grand contrôle sur la stratégie à…

TalentMinded Inc.

Executive Assistant

New Westminster, BC, Canada

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package. · Full-time

Apply About employer

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Job details

Pay: Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

The Opportunity

Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act as a trusted partner, managing priorities, coordinating communications, and ensuring the smooth operation of a busy executive office. Working across leadership teams, you will coordinate meetings, support governance activities and strategic initiatives, and serve as a central point of contact while exercising sound judgment, discretion, and professionalism in every interaction.

This is a full time on-site role based in New Westminster, BC.

Why this role?

This is an opportunity to join a private equity-backed organization at an exciting stage of growth where your work will have a direct impact on how the executive office operates. As the Executive Assistant, you will partner closely with senior leadership, helping bring structure to competing priorities, coordinating critical initiatives, and ensuring important work moves forward seamlessly. Working across the organization, you will build trusted relationships, gain broad exposure to strategic priorities, and have the opportunity to improve processes that support a dynamic, scaling business.

As their new Executive Assistant, you will:

Create clarity. You will bring structure to competing priorities, ensuring your executive is prepared, informed, and focused on what matters most. Through thoughtful planning, sound judgment, and a proactive approach, you will anticipate needs, manage changing demands, and keep work moving forward with confidence.
Drive execution. You will oversee a complex and ever-changing schedule, coordinate meetings and events, prepare correspondence, presentations, and briefing materials, and manage follow-up actions. You will be the person who connects the details, ensuring commitments are met and nothing falls through the cracks.
Build trusted relationships. Working across the organization, you will partner with senior leaders and key stakeholders, acting as a central point of coordination for executive activities and strategic initiatives. Your professionalism, discretion, and ability to navigate competing priorities will make you a trusted resource and valued partner.
Strengthen how the executive office operates. In a growing, evolving organization, you will continuously look for opportunities to improve processes, introduce efficiencies, and enhance the way work gets done. Whether refining workflows, implementing new approaches, or identifying opportunities for improvement, you will help build an executive office that is proactive, responsive, and positioned to support a scaling business.

You bring:

The foresight. You know how to stay three steps ahead. You anticipate needs before they arise, adapt quickly as priorities shift, and use sound judgment to make informed decisions in a dynamic environment. You are at your best when bringing calm, structure, and momentum to complex work.
The organizational expertise. You have experience supporting senior leaders while managing multiple priorities with accuracy and professionalism. From coordinating complex calendars and executive meetings to preparing polished materials and tracking critical follow-up actions, you create confidence through your attention to detail and exceptional execution.
The relationship-building skills. You communicate with professionalism, tact, and discretion, building trust with leaders, colleagues, and stakeholders at every level. You know how to navigate sensitive situations, handle confidential information, and collaborate effectively across teams.
The drive to improve. You don't simply maintain processes - you look for ways to make them better. Resourceful and proactive, you enjoy solving problems, identifying efficiencies, and finding practical solutions that help people work more effectively. You take pride in being someone others can depend on to deliver high-quality work and keep important priorities moving.

Compensation: The salary range for this position is $75,000–$80,000 CAD, commensurate with experience, along with a comprehensive benefits package.

Apply now.

We encourage applications from candidates who reflect the diversity of the communities we serve, particularly individuals from Black, Indigenous, and racialized communities, persons with disabilities, 2SLGBTQIA+ individuals, and those with lived experience. If you have 70% of the qualifications we are looking for, we encourage you to apply to express your interest.

What you can expect from the interview process:

A virtual interview with a Talent Advisor to discuss your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered interview platform. More details will be shared when you are invited to interview.
A virtual interview with the Human Resources team and the Hiring Manager focused on your experience supporting senior leaders, your approach to managing competing priorities, and how you build trusted relationships.
A final interview with the Hiring Manager and members of the leadership team to explore your communication style, judgment, problem-solving approach, and how you would contribute in a collaborative, fast-evolving organization.

Should you require accommodation in any aspect of the selection process, please contact us at careers@talentminded.ca, and we will be happy to help.

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More about this job

Responsibilities

Provide high-level support to a senior executive by managing priorities, complex schedules, communications, meetings, events, correspondence, presentations, and follow-up actions. Coordinate governance activities and strategic initiatives across leadership teams, build trusted stakeholder relationships, and improve executive office processes.

Requirements

The role calls for experience supporting senior leaders and managing multiple priorities with accuracy, professionalism, and strong organizational skills. Candidates should demonstrate foresight, sound judgment, discretion with confidential information, effective communication and relationship-building, and a proactive approach to solving problems and improving processes.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Coordination
Communication
Presentation Preparation
Briefing Materials Preparation
Follow-Up Tracking
Priority Management
Stakeholder Relationship Building
Confidentiality
Discretion
Sound Judgment
Process Improvement
Problem-Solving
Organization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Senior Leadership
Executive Office
Complex Calendars
Meeting Coordination
Event Coordination
Governance
Strategic Initiatives
Executive Communications
Correspondence
Presentations
Briefing Materials
Follow-Up Actions
Priority Management
Stakeholder Coordination
Confidential Information
Discretion
Sound Judgment
Process Improvement
Workflow Refinement
Operational Efficiency
Problem-Solving
Private Equity
BrightHire
Artificial Intelligence

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