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Added 13 mins ago
T
Senior IT Developer
TD
Toronto, ON
- Full-time
Experience in building in bound and out bound Data integrations.
Added 13 mins ago
T
Data Engineer Intern/Co-op (Winter 2027)
TD
Toronto, ON
- Full-time
…within the Technology group, specifically working on TD’s big data platform (Data-as-a-service or DaaS). Job responsibilities for a Data Engineer Intern/Co-op may vary by area. They may…
Added 13 mins ago
R
Seller Experience Manager
RBGlobal
Burnaby, BC
- Full-time
The Manager, Seller Experience drives the vision and execution of the seller experience strategy, providing people leadership, strategic program ownership, and hands-on operational…
Added 13 mins ago
B
Director, T&O Operational Risk Officer - Capital Markets & Commercial Banking
BMO
Toronto, ON · FCP
- Full-time
…Banking, integrating insights from operational, technology, cyber, data, AI, fraud, physical security, and resilience risk domains to create a holistic view of business unit…
Added 28 mins ago
Manager, Analytics
Scotiabank
Toronto, ON
The Manager, Analytics is responsible for leading a high-performing team of analytics professionals to deliver actionable insights that drive business strategy and performance across…
Added 28 mins ago
Senior Associate, Social & Brand Marketing
HelloFresh
Toronto, ON
Comfortable with social analytics and using data to inform what we post next
Added 43 mins ago
P
Technical Account Manager | Gestionnaire de comptes technique
Plotly
Remote, Canada
- Full-time
- Remote
…problems, pushing the boundaries of what’s possible, and making data analytics more accessible for…
Added 43 mins ago
H
GNSS Software Engineer
Hexagon
Calgary, AB
- Full-time
Sr. Manager of the GNSS Tracking and Algorithms Group
Added 43 mins ago
S
Systems Analyst, Clinical Solutions, IMITS
Sanya’k̓ula
Vancouver, BC
- Full-time
The Systems Analyst, Clinical Solutions reports to the Manager or designate in this professional level job that works with independence within a multi-site health care environment. The…
Added 43 mins ago
LE
Manager, Partner Engagement
LG Electronics Canada
Toronto, ON · North York, ON
- Full-time
The Manager of Partner Engagement is responsible for managing the day-to-day relationship of an identified set of partners within our smart TV ecosystem, the successful candidate will need…
Added 43 mins ago
ML
Manager, HR Services
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Full-time
Manage SAP system, ensuring data integrity, security and efficient reporting.
Added 43 mins ago
CI
Manager, Sales Governance and Operations
Calian in Space & Technology
Ottawa, ON
- Full-time
We are looking for a Manager, Sales Governance & Operations to play a critical leadership role supporting the governance, operational effectiveness, and growth of the ITCS business. In this…
Added 43 mins ago
TI
Performance Engineer
Themesoft Inc.
Toronto, ON
- Contract
Experience working with large scale distributed systems & large data volumes
Added 58 mins ago
B
Senior Analyst, Data Analytics & Automation Solutions
BMO
Toronto, ON · FCP
- Full-time
The successful candidate will leverage automation, AI and analytics to solve business problems for our Wealth stakeholders. Understands and articulates the business case of business…
Added 58 mins ago
IF
Analyste en intelligence d'affaires - Expérience client et conseiller
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Possède une excellente maîtrise de Power BI, Google Analytics, Power Query et Power Automate, ainsi qu’une bonne connaissance de SQL. La connaissance de Python constitue un atout;
Added 58 mins ago
Demand Planner
Andrew Peller Limited
Oakville, ON
Under the supervision of the National Demand Planning Manager, the Demand Planner will be responsible for providing and maintaining a valid five-year trade channel forecast using historical…
Added 58 mins ago
SE
Manager, B2B E-Commerce Programs
Samsung Electronics
Mississauga, ON
- Full-time
The B2B E-Commerce Manager will be leading the growth of B2B eCommerce. The incumbent must be strategic, logical and detail oriented in nature while being proactive and personable. The…
Added 58 mins ago
S
Project Manager 2, BCCA
Sanya’k̓ula
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position.The Project Manager II leads and co-ordinates all aspects of the current projects undertaken by the department. The role will ensure the…
Added 58 mins ago
ST
Demand Generation Manager
Savvy Talent
Vancouver, BC
- Full-time
Experience with data visualization and marketing analytics tools
Added 1 hour ago
T
Senior Analyst, Reporting - Model Management and Analytics (5600)
TD
Toronto, ON
- Full-time
The Model Management & Analytics (MMA) team within the Model Development area is responsible for the development, maintenance, and execution of retail regulatory credit risk and…
Added 1 hour ago
SL
Manager, Finance Automation
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
…automation, best practices, enterprise-scale tool platforms, and data and analytics that inform, influence and solve business…
Added 1 hour ago
AC
Early Careers: Investments Associate
Aon Corporation
Vancouver, BC
- Full-time
Use data, analytics and technology-enabled tools to summarize complex investment information into clear, client-ready insights.
Added 1 hour ago
Director, Senior Product Manager, Global Capital Markets (GCM) Transformation - Toronto, ON
Scotiabank
Toronto, ON
The Senior Product Manager is accountable for the strategy, roadmap, and success of a significant Capital Markets product or complex business capability. The role partners with business,…
Added 1 hour ago
FF
Senior Manager, Financial Risk Management
Foresters Financial
Toronto, ON
- Full-time
The Senior Manager, Financial Risk Management, is responsible for strengthening the enterprise-wide risk management capability, with a primary focus on capital risk, model risk, and…
Added 1 hour ago
PG
Manager, Media Planning
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
…we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around…

TalentSphere Staffing Solutions

Administration Assistant – Electronic Filing

Toronto, ON, Canada

Compensation: $25 -30 /hr · Full-time

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Job details

Pay: Compensation: $25 -30 /hr
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Position: Administration Assistant – Electronic Filing *****6 month contract

Industry Sector: Professional Services

Compensation: $25 -30 /hr

Location: Toronto IN-OFFICE 5 days/week

Role Overview

Our client is a large multi-entity, multi-generational private family office.

This position will report to the Manager of Enterprise Applications and work within a small team performing a variety of organizational and administrative tasks with a focus on electronic filing and data management.

Responsibilities Include But Are Not Limited To

Act as a super user for the Electronic Filing System
Review and electronically file various documents and information for different departments and functional areas, including evidentiary documents, reports, transactional documents, and other relevant business documents.
Assist with training and presentation preparation as required.
Research and assist with special projects.
Present a keen attention to detail, and a high degree of accuracy.
Other duties, relevant to the position, shall be assigned as required.

Qualifications

Business Administration related degree or diploma.
Minimum 2+ yrs within a data management or administration role with a focus on paperless, electronic filing.
Proficient use of various office-based software including Microsoft Office.
Demonstrated ability to promote teamwork and collaboration.
Effective time-management skills with ability to self-motivate, meet tight deadlines and achieve targets in a team environment.
Maintain a high level of confidentiality and integrity in all interactions.
You must have exceptional communication skills

TSSHP

Job ID: # 16817947

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More about this job

Responsibilities

Serve as a super user for the electronic filing system and review and electronically file documents for multiple departments and functional areas. Support training and presentation preparation, research special projects, and perform other related administrative tasks.

Requirements

A business administration-related degree or diploma and at least two years of experience in data management or administration focused on paperless electronic filing are required. Candidates should be proficient with Microsoft Office and demonstrate strong communication, teamwork, time-management, accuracy, confidentiality, and integrity.

Skills

Electronic Filing
Data Management
Document Management
Microsoft Office
Attention To Detail
Accuracy
Teamwork
Collaboration
Time Management
Self-Motivation
Confidentiality
Integrity
Communication
Training
Research
Presentation Preparation

Visa sponsorship

Not detected in the job text

Keywords

Electronic Filing System
Electronic Filing
Paperless Filing
Data Management
Document Management
Evidentiary Documents
Reports
Transactional Documents
Business Administration
Microsoft Office
Office Software
Training
Presentation Preparation
Special Projects
Teamwork
Collaboration
Time Management
Confidentiality
Integrity
Professional Services
Family Office

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