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Added 10 mins ago
RI
Location Assistant
Richardson International
Wilcox, SK
- Full-time
Working with Richardson opens the door to a world of possibility. We currently have an opportunity for a Location Assistant at our Corinne Richardson Pioneer Ag Business Centre located in…
Added 10 mins ago
UO
CUPE - TA MCG1503 A - Hiver 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG5366/8366
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG4113
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG2507
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG2171
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG4001/4907
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - TA MCG1502 B - Hiver 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - GNG1505C
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG3132
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - TA MCG2101 A - Winter 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - CVG6303 - Winter 27
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - TA MCG1502 A - Hiver 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG2581
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
UO
CUPE - Winter 27 - CVG2140B
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 10 mins ago
LH
Clinic Administrative Lead
LMC Healthcare
Barrie, ON
- Full-time
…support to the immediate Medical Office Administrator/Medical Assistant (MOA/MA) staff, the Clinic Administrative Lead will be responsible for building relationships with the wider clinic…
Added 10 mins ago
TC
Aexeo Onboarding - Vice President
The Citco Group Limited
Halifax, NS
- Full-time
…minimize risk. The VP is responsible for managing a group of Assistant Vice Presidents (AVP), training and development of staff, roll out of global best practice and standardization across…
Added 25 mins ago
B
Client Services Assistant
BMO
Newmarket, ON
- Full-time
Gathers and distributes information on updates to training, guidelines, technology, and other business related information.
Added 25 mins ago
Sr/Lead Expeditor
Kiewit
Calgary, AB
…and delivery recovery. Equivalent combinations of relevant training and experience will be…
Added 25 mins ago
A
Registered Nurse, Casual, AgeCare Mount Royal
AgeCare
Calgary, AB · AgeCare Mount Royal
- Part-time
…difficulties in processing physician orders to the Director of Care/Assistant Director of…
Added 25 mins ago
Warehouse Associate
Bureau Veritas
Timmins, ON
Forklift driving ticket and hazardous goods handling/transportation an asset – company training will be provided if needed
Added 25 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Kuujjuaq, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 25 mins ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Remote, Canada
- Full-time
- Remote
…Mutual Canada workplaces and the Canadian Centralized Executive Assistant team. The role is accountable for facilities and front-of-house services, workplace experience, executive support,…
Added 25 mins ago
CB
Part time-Sales Assistant
COBS Bread
Guelph, ON
- Part-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 25 mins ago
CB
Full Time Sales Assistant
COBS Bread
Guelph, ON
- Full-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…

TalentSphere Staffing Solutions

Administration Assistant – Electronic Filing

Toronto, ON, Canada

Compensation: $25 -30 /hr · Full-time

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Job details

Pay: Compensation: $25 -30 /hr
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Position: Administration Assistant – Electronic Filing *****6 month contract

Industry Sector: Professional Services

Compensation: $25 -30 /hr

Location: Toronto IN-OFFICE 5 days/week

Role Overview

Our client is a large multi-entity, multi-generational private family office.

This position will report to the Manager of Enterprise Applications and work within a small team performing a variety of organizational and administrative tasks with a focus on electronic filing and data management.

Responsibilities Include But Are Not Limited To

Act as a super user for the Electronic Filing System
Review and electronically file various documents and information for different departments and functional areas, including evidentiary documents, reports, transactional documents, and other relevant business documents.
Assist with training and presentation preparation as required.
Research and assist with special projects.
Present a keen attention to detail, and a high degree of accuracy.
Other duties, relevant to the position, shall be assigned as required.

Qualifications

Business Administration related degree or diploma.
Minimum 2+ yrs within a data management or administration role with a focus on paperless, electronic filing.
Proficient use of various office-based software including Microsoft Office.
Demonstrated ability to promote teamwork and collaboration.
Effective time-management skills with ability to self-motivate, meet tight deadlines and achieve targets in a team environment.
Maintain a high level of confidentiality and integrity in all interactions.
You must have exceptional communication skills

TSSHP

Job ID: # 16817947

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More about this job

Responsibilities

Serve as a super user for the electronic filing system and review and electronically file documents for multiple departments and functional areas. Support training and presentation preparation, research special projects, and perform other related administrative tasks.

Requirements

A business administration-related degree or diploma and at least two years of experience in data management or administration focused on paperless electronic filing are required. Candidates should be proficient with Microsoft Office and demonstrate strong communication, teamwork, time-management, accuracy, confidentiality, and integrity.

Skills

Electronic Filing
Data Management
Document Management
Microsoft Office
Attention To Detail
Accuracy
Teamwork
Collaboration
Time Management
Self-Motivation
Confidentiality
Integrity
Communication
Training
Research
Presentation Preparation

Visa sponsorship

Not detected in the job text

Keywords

Electronic Filing System
Electronic Filing
Paperless Filing
Data Management
Document Management
Evidentiary Documents
Reports
Transactional Documents
Business Administration
Microsoft Office
Office Software
Training
Presentation Preparation
Special Projects
Teamwork
Collaboration
Time Management
Confidentiality
Integrity
Professional Services
Family Office

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