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TalentSphere Staffing Solutions

Administration Assistant – Electronic Filing

  • Toronto, ON, Canada

Compensation: $25 -30 /hr · Full-time

This opening has closed.

The original listing is kept below for reference.

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Job details

Pay
Compensation: $25 -30 /hr
Job type
Full-time
Closing date
Posting language
English
Posted

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Original job description

Archived listing. The details below describe a past opening.

Position: Administration Assistant – Electronic Filing *****6 month contract

Industry Sector: Professional Services

Compensation: $25 -30 /hr

Location: Toronto IN-OFFICE 5 days/week

Role Overview

Our client is a large multi-entity, multi-generational private family office.

This position will report to the Manager of Enterprise Applications and work within a small team performing a variety of organizational and administrative tasks with a focus on electronic filing and data management.

Responsibilities Include But Are Not Limited To

  • Act as a super user for the Electronic Filing System
  • Review and electronically file various documents and information for different departments and functional areas, including evidentiary documents, reports, transactional documents, and other relevant business documents.
  • Assist with training and presentation preparation as required.
  • Research and assist with special projects.
  • Present a keen attention to detail, and a high degree of accuracy.
  • Other duties, relevant to the position, shall be assigned as required.

Qualifications

  • Business Administration related degree or diploma.
  • Minimum 2+ yrs within a data management or administration role with a focus on paperless, electronic filing.
  • Proficient use of various office-based software including Microsoft Office.
  • Demonstrated ability to promote teamwork and collaboration.
  • Effective time-management skills with ability to self-motivate, meet tight deadlines and achieve targets in a team environment.
  • Maintain a high level of confidentiality and integrity in all interactions.
  • You must have exceptional communication skills

TSSHP

Job ID: # 16817947

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More about this job

Responsibilities

The role involves acting as a super user for the electronic filing system and managing evidentiary, transactional, and business documents. Additionally, the assistant will support special projects, assist with training preparation, and ensure high accuracy in data management tasks.

Requirements

Candidates must possess a Business Administration related degree or diploma and at least 2 years of experience in data management or electronic filing. Proficiency in Microsoft Office and strong communication, teamwork, and time-management skills are essential for this position.

Skills

  • Electronic filing
  • Data management
  • Microsoft Office
  • Attention to detail
  • Accuracy
  • Time-management
  • Communication skills
  • Teamwork
  • Collaboration
  • Self-motivation
  • Presentation preparation
  • Research

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Management & Leadership

Keywords

  • Electronic Filing
  • Data Management
  • Administration
  • Microsoft Office
  • Professional Services
  • Family Office
  • Enterprise Applications
  • Evidentiary Documents
  • Transactional Documents
  • Reporting
  • Paperless
  • Time-management
  • Confidentiality
  • Integrity
  • Communication Skills

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