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Added 8 mins ago
AC
Lead Cook
Aramark Canada
Calgary, AB
- Full-time
The Lead Cook is responsible for cooking and preparing food using standard recipes and production guidelines while following food safety, food handling, and sanitation procedures. The…
Added 8 mins ago
W
Principal Process Automation & Controls Engineer
Worley
Calgary, AB
- Full-time
…through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition…
Added 8 mins ago
T
Toronto Premium Outlet Halton Hills - Mandarin Speaking Sales Associate PT 20-29 hours
TUMI
Toronto, ON
- $18 to $22 USD / hour
- Part-time
As part of our Retail team, the Sales Associate is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong client…
Added 8 mins ago
LK
Interim Vice President, IT Infrastructure & Operations
LHH Knightsbridge
Toronto, ON
- Contract
Our client a large, complex Canadian professional services organization seeking an accomplished Interim Vice President, IT Infrastructure & Operations to provide experienced leadership…
Added 8 mins ago
TI
Change Management Consultant
Teckhorizon Inc
Toronto, ON
- Contract
Lead or contribute to stakeholder assessments, engagement strategies, and resistance management throughout the project lifecycle.
Added 8 mins ago
AF
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- Full-time
As the first point of contact for our office, you will play an important role in creating a welcoming and professional experience for clients, visitors, and staff. The ideal candidate is…
Added 8 mins ago
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hexcon inc.
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- Full-time
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Added 8 mins ago
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- Full-time
…into successful senior team members who are integral to our client's manufacturing…
Added 8 mins ago
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Added 8 mins ago
UP
Senior Planning Technician
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Added 11 mins ago
Senior Professional, Structural Engineering
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…technical decisions, deliver cost-effective solutions, strengthen client relationships, and guide designers while helping WSP create safe, resilient infrastructure for the resources…
Added 11 mins ago
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Chef principal(e), Publicité numérique chez les détaillants – Nutrition (Montréal)
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Montreal, QC
- Full-time
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Added 11 mins ago
EE
Acoustic Engineer (Canada)
Ehvert Engineering a Salas O'Brien company
Remote, Canada
- Full-time
- Remote
The ideal candidate will have strong technical expertise in acoustical engineering, with experience in noise and vibration analysis, sound control, and the development of practical…
Added 11 mins ago
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Software Business Development Lead
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Remote, Canada
- $65,000 to $80,000 CAD / year
- Full-time
- Remote
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Added 11 mins ago
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- $140,000 to $160,000 CAD / year
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Lead structured discovery to understand the prospect's business processes, pain points, and strategic goals across finance, operations, supply chain, and manufacturing.
Added 11 mins ago
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Senior Structural Engineer
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- Full-time
…part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger.…
Added 11 mins ago
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Senior Structural Engineer
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- Full-time
…part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger.…
Added 11 mins ago
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…part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger.…
Added 11 mins ago
TS
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Added 11 mins ago
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Added 11 mins ago
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Added 21 mins ago
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TalentSphere Staffing Solutions

Architectural Project Coordinator

Ottawa, ON, Canada

Salary: $60k+ depending on experience · Full-time

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Job details

Pay: Salary: $60k+ depending on experience
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 5 years of experience in similar roles =
Posting language: English
Posted: Oct 7, 2026

Original job description

Ottawa, Ontario

Salary: $60k+ depending on experience

Architecture, Design & Planning Firm

Hybrid work model

THE OPPORTUNITY

Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply.

THE ROLE

In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly - from early phases through completion.

What You’ll Be Doing

Coordinate and circulate technical and administrative project information across all phases of design and delivery
Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution

Communicate professionally and confidently with senior staff, clients, and project stakeholders

What's Required

Minimum 5 years of experience in similar roles =
Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills - comfortable in meetings, one-on-one discussions, and phone conversations
Excellent written communication skills, with a sharp eye for detail, editing, and quality control
Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations
Post-secondary education in Architecture, Engineering, or a related discipline
Able to read and interpret architectural drawings done in Revit or AutoCAD
Reliability clearance or eligibility to obtain
French speaking is an asset, as is experience working on large complex projects

What You Get In Return

Work on high profile projects across Canada
Flexibility, hybrid work model
Excellent mentorship and support from a collaborative team
Growth and advancement potential
Competitive compensation

What To Do Now

If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at lshalev@talentsphere.ca with your resume

We appreciate all applications; however, only candidates selected for further consideration will be contacted.

Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval,

TSSHP

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More about this job

Responsibilities

Coordinate technical and administrative information, documentation workflows, project schedules, and document control throughout design and delivery. Liaise with project teams and external stakeholders, support meetings and follow-ups, and ensure drawings and documents are accurate and properly approved before distribution.

Requirements

Requires at least five years of relevant experience, post-secondary education in architecture, engineering, or a related discipline, and strong communication, editing, and quality-control skills. Candidates should be proficient in Microsoft Office, able to interpret Revit or AutoCAD architectural drawings, and hold or be eligible to obtain Reliability clearance.

Skills

Project Coordination
Document Control
Project Documentation
Schedule Management
Contract Administration
Drawing Review
Architectural Drawing Interpretation
Revit
AutoCAD
Microsoft Office
Written Communication
Verbal Communication
Quality Control
Meeting Minutes
Stakeholder Liaison
Reliability Clearance

Benefits

Hybrid Work Model
Mentorship and Support
Growth and Advancement Opportunities
Competitive Compensation

Visa sponsorship

Not detected in the job text

Hiring contact

Laura Shalev

Hiring contact email

lshalev@talentsphere.ca

Keywords

Architecture
Architectural Coordination
Project Administration
Project Coordination
Project Management
Contract Administration
Document Control
Project Documentation
Project Schedules
RFIs
Shop Drawings
Payment Certificates
Drawing Review
Revit
AutoCAD
Microsoft Office
Quality Control
Reliability Clearance
Architecture and Engineering Consulting
Design and Delivery
Consultant Coordination
Contractor Coordination
Client Communication
Meeting Minutes
French

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