Architectural Project Coordinator
- Ottawa, ON, Canada
Salary: $60k+ depending on experience · Full-time
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Job details
- Pay
- Salary: $60k+ depending on experience
- Job type
- Full-time
- Apply by
- Experience
- Minimum 5 years of experience in similar roles =
- Posting language
- English
- Posted
Original job description
Ottawa, Ontario
Salary: $60k+ depending on experience
Architecture, Design & Planning Firm
Hybrid work model
THE OPPORTUNITY
Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply.
THE ROLE
In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly - from early phases through completion.
What You’ll Be Doing
What's Required
If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at lshalev@talentsphere.ca with your resume
We appreciate all applications; however, only candidates selected for further consideration will be contacted.
Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval,
TSSHP
Salary: $60k+ depending on experience
Architecture, Design & Planning Firm
Hybrid work model
THE OPPORTUNITY
Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply.
THE ROLE
In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly - from early phases through completion.
What You’ll Be Doing
- Coordinate and circulate technical and administrative project information across all phases of design and delivery
- Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
- Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
- Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
- Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
- Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution
What's Required
- Minimum 5 years of experience in similar roles =
- Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills - comfortable in meetings, one-on-one discussions, and phone conversations
- Excellent written communication skills, with a sharp eye for detail, editing, and quality control
- Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations
- Post-secondary education in Architecture, Engineering, or a related discipline
- Able to read and interpret architectural drawings done in Revit or AutoCAD
- Reliability clearance or eligibility to obtain
- French speaking is an asset, as is experience working on large complex projects
- Work on high profile projects across Canada
- Flexibility, hybrid work model
- Excellent mentorship and support from a collaborative team
- Growth and advancement potential
- Competitive compensation
If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at lshalev@talentsphere.ca with your resume
We appreciate all applications; however, only candidates selected for further consideration will be contacted.
Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval,
TSSHP
More about this job
Responsibilities
Coordinate technical and administrative information, documentation workflows, project schedules, and document control throughout design and delivery. Liaise with project teams and external stakeholders, support meetings and follow-ups, and ensure drawings and documents are accurate and properly approved before distribution.
Requirements
Requires at least five years of relevant experience, post-secondary education in architecture, engineering, or a related discipline, and strong communication, editing, and quality-control skills. Candidates should be proficient in Microsoft Office, able to interpret Revit or AutoCAD architectural drawings, and hold or be eligible to obtain Reliability clearance.
Skills
- Project Coordination
- Document Control
- Project Documentation
- Schedule Management
- Contract Administration
- Drawing Review
- Architectural Drawing Interpretation
- Revit
- AutoCAD
- Microsoft Office
- Written Communication
- Verbal Communication
- Quality Control
- Meeting Minutes
- Stakeholder Liaison
- Reliability Clearance
Benefits
- Hybrid Work Model
- Mentorship and Support
- Growth and Advancement Opportunities
- Competitive Compensation
Visa sponsorship
Not detected in the job text
Hiring contact
Laura Shalev
Hiring contact email
lshalev@talentsphere.ca
Categories
- Art & Design
- Engineering
- Construction
- Administrative
- Management & Leadership
Keywords
- Architecture
- Architectural Coordination
- Project Administration
- Project Coordination
- Project Management
- Contract Administration
- Document Control
- Project Documentation
- Project Schedules
- RFIs
- Shop Drawings
- Payment Certificates
- Drawing Review
- Revit
- AutoCAD
- Microsoft Office
- Quality Control
- Reliability Clearance
- Architecture and Engineering Consulting
- Design and Delivery
- Consultant Coordination
- Contractor Coordination
- Client Communication
- Meeting Minutes
- French