Bilingual Administration Coordinator / Office Manager
- Brossard, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English · French
- Posted
Original job description
English section of this bilingual listing.
Job #16818059
Permanent | Full-Time | Hybrid (2 days in office)
Location: Near Brossard, QC
Salary: $70,000–$80,000
Flexible Work | Benefits | Employer-Matched RRSP
Looking for a role where you can wear a few different hats, take ownership, and make a real impact?
We're recruiting for a growing organization operating across healthcare, clinical research and related services. This is an opportunity to join a collaborative, entrepreneurial environment where no two days are quite the same and where your initiative and ideas can make a difference.
What You'll Be Doing
- Overseeing day-to-day office and clinic administration across multiple entities
- Coordinating schedules, appointments, communications, suppliers and facilities
- Handling light accounting tasks, including AP/AR, invoicing, expense reports and basic reconciliations
- Supporting the finance team with month-end documentation, reporting and special projects, including SR&ED tax credit applications
- Assisting with onboarding, HR administration, contracts and compliance documentation
- Identifying opportunities to improve processes and keep things running smoothly as the organization grows
Who We're Looking For
- 3–5 years of experience in administration, office coordination or office management
- Comfortable with basic accounting and financial administration
- Fully bilingual in French and English
- Highly organized, resourceful and comfortable working independently
- A proactive, hands-on person who takes initiative and sees what needs to be done
- Someone who enjoys variety, collaboration and working in a growing business
Experience in healthcare, research, a startup environment or QuickBooks is an asset.
What's in it for you?
- Salary of $70,000–$80,000, depending on experience
- Hybrid work model with 2 days in the office and flexibility to work remotely
- Group insurance and employer-matched RRSP
- Generous vacation and office closure between Christmas and New Year's
- A varied role with room to grow and opportunities to contribute beyond traditional administration
Interested in learning more?
Send me your resume at mlomanno@talentsphere.ca to discuss the opportunity confidentially.
#TSSHP
Read the full bilingual original
Job #16818059
Permanent | Full-Time | Hybrid (2 days in office)
Location: Near Brossard, QC
Salary: $70,000–$80,000
Flexible Work | Benefits | Employer-Matched RRSP
Looking for a role where you can wear a few different hats, take ownership, and make a real impact?
We're recruiting for a growing organization operating across healthcare, clinical research and related services. This is an opportunity to join a collaborative, entrepreneurial environment where no two days are quite the same and where your initiative and ideas can make a difference.
What You'll Be Doing
What's in it for you?
Send me your resume at mlomanno@talentsphere.ca to discuss the opportunity confidentially.
#TSSHP
Coordonnateur(trice) administratif(ve) bilingue / Responsable de bureau
Poste no 16818059
Permanent | Temps plein | Mode hybride (2 jours au bureau)
Lieu : Près de Brossard, QC
Salaire : 70 000 $ à 80 000 $
Horaire flexible | Assurances collectives | REER avec cotisation de l’employeur
Vous aimez toucher à plusieurs aspects des opérations, prendre des initiatives et avoir un réel impact dans votre milieu de travail?
Nous recrutons pour une organisation en pleine croissance qui évolue dans les secteurs de la santé, de la recherche clinique et des services connexes. C’est une occasion de joindre une équipe entrepreneuriale et collaborative où les journées sont variées et où vos idées et votre initiative peuvent faire une réelle différence.
Vos Responsabilités
Ce Que Nous Offrons
Envoyez-moi votre CV à mlomanno@talentsphere.ca pour discuter de cette occasion en toute confidentialité.
#TSSHP
Permanent | Full-Time | Hybrid (2 days in office)
Location: Near Brossard, QC
Salary: $70,000–$80,000
Flexible Work | Benefits | Employer-Matched RRSP
Looking for a role where you can wear a few different hats, take ownership, and make a real impact?
We're recruiting for a growing organization operating across healthcare, clinical research and related services. This is an opportunity to join a collaborative, entrepreneurial environment where no two days are quite the same and where your initiative and ideas can make a difference.
What You'll Be Doing
- Overseeing day-to-day office and clinic administration across multiple entities
- Coordinating schedules, appointments, communications, suppliers and facilities
- Handling light accounting tasks, including AP/AR, invoicing, expense reports and basic reconciliations
- Supporting the finance team with month-end documentation, reporting and special projects, including SR&ED tax credit applications
- Assisting with onboarding, HR administration, contracts and compliance documentation
- Identifying opportunities to improve processes and keep things running smoothly as the organization grows
- 3–5 years of experience in administration, office coordination or office management
- Comfortable with basic accounting and financial administration
- Fully bilingual in French and English
- Highly organized, resourceful and comfortable working independently
- A proactive, hands-on person who takes initiative and sees what needs to be done
- Someone who enjoys variety, collaboration and working in a growing business
What's in it for you?
- Salary of $70,000–$80,000, depending on experience
- Hybrid work model with 2 days in the office and flexibility to work remotely
- Group insurance and employer-matched RRSP
- Generous vacation and office closure between Christmas and New Year's
- A varied role with room to grow and opportunities to contribute beyond traditional administration
Send me your resume at mlomanno@talentsphere.ca to discuss the opportunity confidentially.
#TSSHP
Coordonnateur(trice) administratif(ve) bilingue / Responsable de bureau
Poste no 16818059
Permanent | Temps plein | Mode hybride (2 jours au bureau)
Lieu : Près de Brossard, QC
Salaire : 70 000 $ à 80 000 $
Horaire flexible | Assurances collectives | REER avec cotisation de l’employeur
Vous aimez toucher à plusieurs aspects des opérations, prendre des initiatives et avoir un réel impact dans votre milieu de travail?
Nous recrutons pour une organisation en pleine croissance qui évolue dans les secteurs de la santé, de la recherche clinique et des services connexes. C’est une occasion de joindre une équipe entrepreneuriale et collaborative où les journées sont variées et où vos idées et votre initiative peuvent faire une réelle différence.
Vos Responsabilités
- Superviser les activités administratives quotidiennes des bureaux et de la clinique pour plusieurs entités
- Coordonner les horaires, les rendez-vous, les communications, les fournisseurs et les installations
- Effectuer diverses tâches comptables, notamment les comptes fournisseurs et clients, la facturation, les notes de frais et les rapprochements de base
- Soutenir l’équipe des finances dans les activités de fin de mois, la documentation, les rapports et les projets spéciaux, notamment les demandes de crédits d’impôt pour la RS&DE
- Participer à l’intégration des employés, aux activités administratives RH, à la gestion des contrats et aux documents de conformité
- Proposer des améliorations aux processus afin de soutenir la croissance de l’organisation
- De 3 à 5 ans d’expérience en administration, en coordination de bureau ou en gestion de bureau
- À l’aise avec les tâches comptables et administratives liées aux finances
- Excellente maîtrise du français et de l’anglais, à l’oral comme à l’écrit
- Personne organisée, débrouillarde et autonome
- Approche proactive et pratique, avec la capacité de reconnaître les besoins et de prendre des initiatives
- Apprécie la variété des tâches, la collaboration et les environnements en croissance
Ce Que Nous Offrons
- Salaire de 70 000 $ à 80 000 $, selon l’expérience
- Mode hybride avec 2 jours au bureau et une flexibilité en télétravail
- Assurances collectives et REER avec cotisation de l’employeur
- Vacances généreuses et fermeture des bureaux entre Noël et le jour de l’An
- Un poste varié offrant des possibilités d’évolution et l’occasion de contribuer à différents projets au-delà de l’administration traditionnelle
Envoyez-moi votre CV à mlomanno@talentsphere.ca pour discuter de cette occasion en toute confidentialité.
#TSSHP
More about this job
Responsibilities
Oversee daily office and clinic administration across multiple entities, coordinating schedules, communications, suppliers, and facilities. Handle basic accounting and finance support, assist with HR administration and compliance documentation, and identify process improvements as the organization grows.
Requirements
Candidates should have 3–5 years of experience in administration, office coordination, or office management, along with comfort handling basic accounting and financial administration. They must be fluent in French and English, highly organized, resourceful, proactive, and able to work independently; healthcare, research, startup, or QuickBooks experience is an asset.
Skills
- Office Administration
- Office Coordination
- Office Management
- Scheduling
- Appointment Coordination
- Supplier Coordination
- Facilities Coordination
- Accounts Payable
- Accounts Receivable
- Invoicing
- Expense Reporting
- Basic Reconciliations
- Month-End Support
- Financial Reporting
- HR Administration
- Onboarding
Benefits
- Flexible Work
- Group Insurance
- Employer-Matched RRSP
- Generous Vacation
- Office Closure Between Christmas and New Year's
Visa sponsorship
Not detected in the job text
Hiring contact email
mlomanno@talentsphere.ca
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Human Resources
- Healthcare
Keywords
- Office Administration
- Clinic Administration
- Office Management
- Healthcare
- Clinical Research
- Scheduling
- Supplier Coordination
- Facilities
- Accounts Payable
- Accounts Receivable
- Invoicing
- Expense Reports
- Reconciliations
- Month-End Documentation
- Financial Reporting
- SR&ED Tax Credit Applications
- Onboarding
- Human Resources Administration
- Contracts
- Compliance Documentation
- Process Improvement
- QuickBooks
- Bilingual Communication
- French
- English