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Added 17 mins ago
WF
Cake Decorator - Full Time
Whole Foods Market
Oakville, ON
- Full-time
Build, ice, and decorate cakes and other bakery items following standard procedures to meet business demand. Complete production and spoilage records according to standard procedures,…
Added 18 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Oshawa, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 32 mins ago
WF
Cake Decorator - Part Time
Whole Foods Market
Oakville, ON
- Part-time
Build, ice, and decorate cakes and other bakery items following standard procedures to meet business demand. Complete production and spoilage records according to standard procedures,…
Added 47 mins ago
LC
Grocery Assistant Department Manager Full Time Afternoon Greenlight Requisition
Loblaw Companies Limited
Dryden, ON
- Full-time
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to…
Added 47 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Lamèque, NB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 47 mins ago
SD
Merchandiser, Hourly Part Time Evening Greenlight Requisition
Shoppers Drug Mart
Bedford, NS
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 1 hour ago
TS
Executive Coordinator / Personal Assistant
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Position: Executive Coordinator /Personal Assistant
Added 1 hour ago
FH
Assistant Spa Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Assistant Spa Manager will work closely with and support the Spa Director in overseeing the daily operations of the spa, ensuring exceptional guest service, operational excellence, and…
Added 1 hour ago
NH
Human Resources and Staffing Assistant, Human Resources (Permanent, Part-Time)
Northumberland Hills Hospital
Cobourg, ON
- Part-time
…Applications Accepted Position Human Resources and Staffing Assistant Department Human Resources Vacancy Yes Term Permanent, Part-Time Pay $28.45 - $29.30…
Added 1 hour ago
AC
Administrative Assistant to the Dean, Faculty of Arts Media and Design (Appendix D/Temporary Assignment)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Temporary
The Administrative Assistant provides senior-level administrative and operational support to the Dean, serving as a key resource in advancing the priorities and objectives of the portfolio.…
Added 1 hour ago
K
Executive Assistant, Information Technology Services
KPMG
ON · Toronto, Ontario
- Full-time
…challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Regina, SK
- Full-time
Being part of a family-owned business committed to the community
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Vaughan, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
SD
Care Concierge, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Thunder Bay, ON
- Part-time
Experience working in a retail pharmacy, as a pharmacy assistant or previous experience working in a medical clinic, ideally a family practice clinic
Added 1 hour ago
C
Applications Support Sr Analyst - Assistant Vice President
Citi
Mississauga, ON
- Full-time
…and contribute to the objectives of the function and overall business. Evaluates moderately complex and variable issues with substantial potential impact, where development of an…
Added 1 hour ago
BL
Commercial Litigation Legal Administrative Assistant
BC Legal Management Association
Surrey, BC
- Other
…by SkyTrain in downtown Surrey, one of the fastest-growing business communities. For more information about us, visit our website www.mcquarrie.com. We value a firm culture that fosters…
Added 1 hour ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the general direction of the Resident Systems Coordinator, the Administrative Assistant is responsible for reception and telephone duties, providing clerical and other administrative…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Quebec, QC
- Full-time
Being part of a family-owned business committed to the community
Added 1 hour ago
ST
Apprenticeship Training Specialist
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- Full-time
…Training Coordinators, Apprenticeship Advisors, Administrative Assistant, Apprenticeship Training and Partnerships, and other STO teams to support coordinated service…
Added 1 hour ago
IG
Bilingual Executive Assistant
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…
Added 1 hour ago
MT
administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
Added 1 hour ago
TA
Onsite English Language Arts Teacher
Think Academy US
Toronto, ON
- $3,500 CAD / month
Bachelor’s degree in Education, English, Human Resources, Business, or a related field.

TalentSphere Staffing Solutions

Executive Coordinator / Personal Assistant

Toronto, ON, Canada

Compensation: $65,000-$80,000+ plus comprehensive benefit package · Full-time

Apply About employer

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Job details

Pay: Compensation: $65,000-$80,000+ plus comprehensive benefit package
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Executive Coordinator /Personal Assistant

Industry Sector: Private Family Office / Asset Management

Compensation: $65,000-$80,000+ plus comprehensive benefit package

Location: Hybrid Remote, in-office and some local travel

Hours: Permanent part time (25-30hrs/wk)

Client Overview

Our client is a Private Family Office with multiple assets.

Role Overview

You will work with the Family Office Controller and Family Principals to provide high-quality support and execute a variety of responsibilities with duties including but not limited to:

Property & Asset Management including management of four residences, working closely with property managers to ensure residences are well-maintained and managed
Manage and update the art inventory portal, ensuring accurate and timely documentation of assets and coordinating artwork movements with external partners
Support vehicle maintenance and related administrative needs for the family
Assist the Controller with expense tracking and provide back-up support for payment processing (credit cards, invoices, bills, etc.) and other administrative tasks
Maintain an organized system for digital document storage, ensuring invoices, contracts and other materials are accurately archived and easily accessible
Work closely with one of the senior family Principals to manage and coordinate scheduling and meeting logistics, coordinate travel logistics for family members
Oversee purchases, gifting, product returns, reservations and bookings
Manage renewal trackers for key personal items (passports, Nexus, driver’s licenses, health cards, etc.)
Provide administrative support for the family’s philanthropic initiatives as required
Assist with special projects, manage ad hoc errands and other duties as assigned

Qualifications

Post-secondary education required.
Minimum 3-5 years of administrative experience in a professional, fast-paced environment (experience within the financial services industry or supporting senior business executives is an asset)
Highly detail-oriented and organized with excellent time management and prioritization skills
Exceptional verbal, written and listening communication skills
Tech-savvy and comfortable navigating digital tools, apps and platforms
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Quicken is an asset
Reliable and responsive, with the ability to manage occasional after-hours requests when required
Valid driver’s license and access to a vehicle are assets

LI-TS1

TSSHP

Job ID: # 16818073

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More about this job

Responsibilities

Provide administrative and personal support to the Family Office Controller and family principals, including managing residences, assets, art inventory, vehicle-related administration, expenses, and digital records. Coordinate schedules, meetings, travel, purchases, bookings, renewals, philanthropic support, special projects, and occasional errands.

Requirements

Post-secondary education and 3–5 years of administrative experience in a professional, fast-paced environment are required; financial services or senior executive support experience is an asset. Candidates should be highly organized, detail-oriented, communicative, comfortable with digital tools and Microsoft Office, and able to respond to occasional after-hours requests; a valid driver’s license and vehicle are assets.

Skills

Administrative Support
Property Management
Asset Management
Art Inventory Management
Expense Tracking
Payment Processing
Digital Document Management
Scheduling
Meeting Coordination
Travel Coordination
Purchasing
Reservation Management
Renewal Tracking
Microsoft Office
Quicken
Time Management

Benefits

Comprehensive Benefit Package

Visa sponsorship

Not detected in the job text

Keywords

Private Family Office
Asset Management
Property Management
Family Principals
Controller
Art Inventory
Artwork Coordination
Vehicle Maintenance
Expense Tracking
Payment Processing
Credit Cards
Invoices
Digital Document Storage
Scheduling
Meeting Logistics
Travel Logistics
Purchasing
Gifting
Product Returns
Reservations
Renewal Trackers
Philanthropy
Special Projects
Microsoft Office Suite
Word
Excel
Outlook
PowerPoint
Quicken

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