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Added 1 hour ago
SQ
Senior Consultant, Strategy, Sunlife Health
Sunlife Québec
Montreal, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 1 hour ago
RP
Accountant
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
We are seeking a versatile, task-oriented Accountant (Contract) to join the finance team of a leading Calgary-based organization on a 6-month contract assignment. Supporting a busy division…
Added 1 hour ago
RH
Director of Family Services
Robert Half
Victoria, BC
- $130,000 to $170,000 CAD / year
- Full-time
They are looking for a Director of Family Office Services: a senior advisor with a strong tax foundation who wants to own the client relationship. The role sits at the center of the…
Added 1 hour ago
UO
Coordinator, Varsity Sports
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Coordinates and provides the administrative support to the Senior Coordinator, Varsity Sport in the delivery of the of the support systems for varsity teams of all tiers programs with…
Added 1 hour ago
SL
Corporate Branch Manager
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 1 hour ago
C
Senior Account Manager - Financial Institutions
Corpay
Toronto, ON
- Full-time
…references, identity verification, criminal record checks, financial or sanctions screening, and other background checks relevant to the role and permitted by local…
Added 2 hours ago
C
Senior Consultant, Content & Editorial, Advice & Education
CIBC
Toronto, ON
- Full-time
As a Senior Consultant, Content & Editorial on the Advice & Education team within CIBC Personal and Business Banking’s Savings, Investing and Advice product team, you'll lead the…
Added 2 hours ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
…requirements to daily activities. Identify potential compliance, financial, or operational issues before they escalate; document and escalate exceptions appropriately; and provide practical…
Added 2 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Present clear financial results and business insights to senior leadership
Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Title: Senior Financial Analyst - Corporate Accounting
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
Added 2 hours ago
C
Senior Manager, Complex Accounting-EN
CAE
Montreal, QC
- Full-time
As the Senior Manager of the Complex Accounting team, you will play a strategic role within the finance organization. You will act as an expert for management and business units on the…
Added 2 hours ago
Analyst, Risk
Rogers Communications
Toronto, ON
Looking to join a growing financial services team? Rogers Bank, a subsidiary of Canada's leading wireless, cable and media company, is expanding and seeking passionate individuals to…
Added 2 hours ago
PM
Tax Senior Specialist
Philip Morris International
Toronto, ON
- Full-time
As Tax Senior Specialist, you will support the Canadian Tax team across federal and provincial indirect tax compliance, including tobacco excise, sales, tobacco and vaping taxes. You will…
Added 3 hours ago
RG
Vice-président(e), tarification / VP, Underwriting
Reinsurance Group of America
Toronto, ON · Montreal, QC
- Full-time
…intelligent, motivated, and collaborative people, and help us make financial protection accessible to…
Added 4 hours ago
SL
Senior Consultant, Strategy, Sunlife Health
Sun Life
Calgary, AB · Vancouver, BC · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 4 hours ago
SL
Senior Consultant, Strategy, Sunlife Health
Sun Life
Calgary, AB · Vancouver, BC · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 4 hours ago
B
Mortgage Specialist Associate
BMO
London, ON
- Full-time
Understands customer needs to offer financial solutions that meet customer goals.
Added 4 hours ago
D
Senior Manager, Strategic Project Management
Datasite
Toronto, ON
- Full-time
The Senior Manager of Strategic Project Management leads Datasite's highest-priority cross-functional initiatives from definition through delivery, including go-to-market readiness,…
Added 4 hours ago
TR
Senior Leasing Manager (Retail)
Taylor Ryan Executive Search Partners
Toronto, ON
- Full-time
Our client is seeking an experienced Senior Leasing Manager to lead the leasing strategy and execution for a portfolio of retail properties. This individual will be responsible for driving…
Added 5 hours ago
1
Account Director
15Rock
Toronto, ON
- Full-time
Toronto (Financial District) · In person · Full-time
Added 6 hours ago
KD
Premier directeur/Première directrice, Intelligence d’affaires et rapports | Senior Manager, Business Intelligence & Reporting
Keurig Dr Pepper
Mississauga, ON · Montreal, QC
- Full-time
Added 6 hours ago
M
Group Finance Manager, Canada Enterprise Team
Microsoft
Toronto, ON
- Full-time
…cross-solution sales strategy. In this role you will partner with three senior ATU leaders covering large enterprise customers across all industries, with our priority industries being…
Added 6 hours ago
C
Senior Manager, Complex Accounting
CAE
Montreal, QC
- Full-time
As the Senior Manager of the Complex Accounting team, you will play a strategic role within the finance organization. You will act as an expert for management and business units on the…
Added 6 hours ago
C
Senior Analyst, Macro Research
CIBC
Toronto, ON
- Full-time
The Senior Analyst plays an important role in shaping CIBC Global Asset Management’s applied macro research and portfolio perspectives. As a core member of the Global Research team, you’ll…

TalentSphere Staffing Solutions

Executive Coordinator / Personal Assistant

Toronto, ON, Canada

Compensation: $65,000-$80,000+ plus comprehensive benefit package · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $65,000-$80,000+ plus comprehensive benefit package
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Executive Coordinator /Personal Assistant

Industry Sector: Private Family Office / Asset Management

Compensation: $65,000-$80,000+ plus comprehensive benefit package

Location: Hybrid Remote, in-office and some local travel

Hours: Permanent part time (25-30hrs/wk)

Client Overview

Our client is a Private Family Office with multiple assets.

Role Overview

You will work with the Family Office Controller and Family Principals to provide high-quality support and execute a variety of responsibilities with duties including but not limited to:

Property & Asset Management including management of four residences, working closely with property managers to ensure residences are well-maintained and managed
Manage and update the art inventory portal, ensuring accurate and timely documentation of assets and coordinating artwork movements with external partners
Support vehicle maintenance and related administrative needs for the family
Assist the Controller with expense tracking and provide back-up support for payment processing (credit cards, invoices, bills, etc.) and other administrative tasks
Maintain an organized system for digital document storage, ensuring invoices, contracts and other materials are accurately archived and easily accessible
Work closely with one of the senior family Principals to manage and coordinate scheduling and meeting logistics, coordinate travel logistics for family members
Oversee purchases, gifting, product returns, reservations and bookings
Manage renewal trackers for key personal items (passports, Nexus, driver’s licenses, health cards, etc.)
Provide administrative support for the family’s philanthropic initiatives as required
Assist with special projects, manage ad hoc errands and other duties as assigned

Qualifications

Post-secondary education required.
Minimum 3-5 years of administrative experience in a professional, fast-paced environment (experience within the financial services industry or supporting senior business executives is an asset)
Highly detail-oriented and organized with excellent time management and prioritization skills
Exceptional verbal, written and listening communication skills
Tech-savvy and comfortable navigating digital tools, apps and platforms
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Quicken is an asset
Reliable and responsive, with the ability to manage occasional after-hours requests when required
Valid driver’s license and access to a vehicle are assets

LI-TS1

TSSHP

Job ID: # 16818073

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More about this job

Responsibilities

Provide administrative and personal support to the Family Office Controller and family principals, including managing residences, assets, art inventory, vehicle-related administration, expenses, and digital records. Coordinate schedules, meetings, travel, purchases, bookings, renewals, philanthropic support, special projects, and occasional errands.

Requirements

Post-secondary education and 3–5 years of administrative experience in a professional, fast-paced environment are required; financial services or senior executive support experience is an asset. Candidates should be highly organized, detail-oriented, communicative, comfortable with digital tools and Microsoft Office, and able to respond to occasional after-hours requests; a valid driver’s license and vehicle are assets.

Skills

Administrative Support
Property Management
Asset Management
Art Inventory Management
Expense Tracking
Payment Processing
Digital Document Management
Scheduling
Meeting Coordination
Travel Coordination
Purchasing
Reservation Management
Renewal Tracking
Microsoft Office
Quicken
Time Management

Benefits

Comprehensive Benefit Package

Visa sponsorship

Not detected in the job text

Keywords

Private Family Office
Asset Management
Property Management
Family Principals
Controller
Art Inventory
Artwork Coordination
Vehicle Maintenance
Expense Tracking
Payment Processing
Credit Cards
Invoices
Digital Document Storage
Scheduling
Meeting Logistics
Travel Logistics
Purchasing
Gifting
Product Returns
Reservations
Renewal Trackers
Philanthropy
Special Projects
Microsoft Office Suite
Word
Excel
Outlook
PowerPoint
Quicken

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