Jobs in Canada

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Added 41 mins ago
AH
Medical-Surgical Coordinator
Alberta Health Services
Westlock, AB
- Full-time
…across the Edmonton Rural corridor. As the Medical/Surgical Coordinator, you will play a key leadership role in shaping the future of rural healthcare by driving initiatives that improve…
Added 41 mins ago
AH
Senior Project Manager - Medical/Surgical Coordinator
Alberta Health Services
Westlock, AB
- Full-time
…across the Edmonton Rural corridor. As the Medical/Surgical Coordinator, you will play a key leadership role in shaping the future of rural healthcare by driving initiatives that improve…
Added 1 hour ago
EC
Human Resources Administrator – Closed Competition – Enoch Cree Nation Members Only
Enoch Cree Nation
Spruce Grove, AB
- Full-time
…contributes to the effective delivery of people programs and services across River Cree Ventures Limited Partnership and its subsidiaries. While this role has primary accountability for…
Added 1 hour ago
P
Maintenance Coordinator
Penske
Saskatoon, SK
- Full-time
The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency,…
Added 2 hours ago
CO
Administrative Coordinator 1
City of North Vancouver
North Vancouver, BC
- Full-time
The Corporate Services Department – Information Technology Division is looking for a regular full-time Administrative Coordinator 1.
Added 2 hours ago
TO
Municipal Accommodation Tax Coordinator
Town of Niagara-on-the-Lake
Niagara-on-the-Lake, ON
- Full-time
The Municipal Accommodation Tax Coordinator, under the direction of the Manager of Financial Planning and Reporting/Deputy Treasurer, is responsible for the day-to-day administration of the…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Work collaboratively within the CYAC medical clinic alongside a clinic coordinator (MSW), RN, and Pediatrician.
Added 4 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 4 hours ago
NE
#26-67 Protection Support Worker
North Eastern Ontario Family and Children's Services (NEOFACS)
Temiskaming Shores, ON · New Liskeard, ON
- Internship
…Worker will provide preventative and protective intervention services to individuals, children and families. Services will be provided to and on behalf of children who are in the care of…
Added 4 hours ago
MC
Bilingual Wish Discovery Coordinator (12-month contract)/Coordonnateur.trice, exploration des rêves (contrat 12 mois)
Make-A-Wish Canada
Montreal, QC
- Full-time
Added 4 hours ago
TC
Retail Full Time Merchandise Processing Coordinator-Winners/Homesense Georgetown
TJX Canada – Winners, Marshalls, HomeSense
Georgetown, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
Customer Service Coordinator
Canadian Blood Services
Brampton, ON
Canadian Blood Services is looking for a Regular full-time Customer Service Coordinator to join our dynamic Testing team in Brampton, Ontario.
Added 4 hours ago
CB
Customer Service Coordinator
Canadian Blood Services
Brampton, ON
- Full-time
Canadian Blood Services is looking for a Regular full-time Customer Service Coordinator to join our dynamic Testing team in Brampton, Ontario.
Added 4 hours ago
NE
#26-45 Investigation, Assessment and Ongoing Worker
North Eastern Ontario Family and Children's Services (NEOFACS)
Kirkland Lake, ON
- Full-time
…responsibilities will be to provide a broad spectrum of children’s services. These services may include, but are not limited to, providing preventative and child protection services to…
Added 4 hours ago
NE
#26-56 Protection Support Worker
North Eastern Ontario Family and Children's Services (NEOFACS)
Temiskaming Shores, ON · New Liskeard, ON
- Full-time
…Worker will provide preventative and protective intervention services to individuals, children and families. Services will be provided to and on behalf of children who are in the care of…
Added 4 hours ago
NE
#26-34 Protection Support Worker
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- Full-time
…Worker will provide preventative and protective intervention services to individuals, children and families. Services will be provided to and on behalf of children who are in the care of…
Added 4 hours ago
UO
Coordinator, Varsity Sports
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
…studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enroll for…
Added 5 hours ago
C
Senior Manager, Safety Management System & Safety Culture-EN
CAE
Montreal, QC
- Full-time
Serves as the designated lead and coordinator for the Global Safety Management System (SMS), ensuring consistent application, governance, and continual improvement across Corporate,…
Added 5 hours ago
Social Worker Bachelors
Health Sciences North
ON · Sudbury, ON
Provide psychosocial risk assessments, crisis counselling and community connections to services for individuals presenting with mental health and addictions concerns. Work in collaboration…
Added 5 hours ago
Social Worker Bachelors
Health Sciences North
ON · Sudbury, ON
Provide psychosocial risk assessments, crisis counselling and community connections to services for individuals presenting with mental health and addictions concerns. Work in collaboration…
Added 5 hours ago
Project Coordinator Capital Planning
Winnipeg Regional Health Authority
Brandon, MB
…electrical building systems, assigned to the Capital Planning Services…
Added 5 hours ago
Home Care Attendant
Winnipeg Regional Health Authority
Neepawa, MB
Department / Unit: Home Care - Senior Services (Yellowhead Manor Supportive Housing)
Added 5 hours ago
Registered Nurse, Immunization Clinic
Winnipeg Regional Health Authority
MB · To Be Determined, MB
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 5 hours ago
Home Care Attendant
Winnipeg Regional Health Authority
Dauphin, MB
Supports clients’ independence in activities of daily living, as assessed by the Case Coordinator.
Added 5 hours ago
Case Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
The Case Coordinator will determine program eligibility and assess the need for care at home or in a personal care home for the elderly or infirm adult. He/she will coordinate the delivery…

TalentSphere Staffing Solutions

Executive Coordinator / Personal Assistant

Toronto, ON, Canada

Compensation: $65,000-$80,000+ plus comprehensive benefit package · Full-time

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Job details

Pay: Compensation: $65,000-$80,000+ plus comprehensive benefit package
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Position: Executive Coordinator /Personal Assistant

Industry Sector: Private Family Office / Asset Management

Compensation: $65,000-$80,000+ plus comprehensive benefit package

Location: Hybrid Remote, in-office and some local travel

Hours: Permanent part time (25-30hrs/wk)

Client Overview

Our client is a Private Family Office with multiple assets.

Role Overview

You will work with the Family Office Controller and Family Principals to provide high-quality support and execute a variety of responsibilities with duties including but not limited to:

Property & Asset Management including management of four residences, working closely with property managers to ensure residences are well-maintained and managed
Manage and update the art inventory portal, ensuring accurate and timely documentation of assets and coordinating artwork movements with external partners
Support vehicle maintenance and related administrative needs for the family
Assist the Controller with expense tracking and provide back-up support for payment processing (credit cards, invoices, bills, etc.) and other administrative tasks
Maintain an organized system for digital document storage, ensuring invoices, contracts and other materials are accurately archived and easily accessible
Work closely with one of the senior family Principals to manage and coordinate scheduling and meeting logistics, coordinate travel logistics for family members
Oversee purchases, gifting, product returns, reservations and bookings
Manage renewal trackers for key personal items (passports, Nexus, driver’s licenses, health cards, etc.)
Provide administrative support for the family’s philanthropic initiatives as required
Assist with special projects, manage ad hoc errands and other duties as assigned

Qualifications

Post-secondary education required.
Minimum 3-5 years of administrative experience in a professional, fast-paced environment (experience within the financial services industry or supporting senior business executives is an asset)
Highly detail-oriented and organized with excellent time management and prioritization skills
Exceptional verbal, written and listening communication skills
Tech-savvy and comfortable navigating digital tools, apps and platforms
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Quicken is an asset
Reliable and responsive, with the ability to manage occasional after-hours requests when required
Valid driver’s license and access to a vehicle are assets

LI-TS1

TSSHP

Job ID: # 16818073

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More about this job

Responsibilities

Provide administrative and personal support to the Family Office Controller and family principals, including managing residences, assets, art inventory, vehicle-related administration, expenses, and digital records. Coordinate schedules, meetings, travel, purchases, bookings, renewals, philanthropic support, special projects, and occasional errands.

Requirements

Post-secondary education and 3–5 years of administrative experience in a professional, fast-paced environment are required; financial services or senior executive support experience is an asset. Candidates should be highly organized, detail-oriented, communicative, comfortable with digital tools and Microsoft Office, and able to respond to occasional after-hours requests; a valid driver’s license and vehicle are assets.

Skills

Administrative Support
Property Management
Asset Management
Art Inventory Management
Expense Tracking
Payment Processing
Digital Document Management
Scheduling
Meeting Coordination
Travel Coordination
Purchasing
Reservation Management
Renewal Tracking
Microsoft Office
Quicken
Time Management

Benefits

Comprehensive Benefit Package

Visa sponsorship

Not detected in the job text

Keywords

Private Family Office
Asset Management
Property Management
Family Principals
Controller
Art Inventory
Artwork Coordination
Vehicle Maintenance
Expense Tracking
Payment Processing
Credit Cards
Invoices
Digital Document Storage
Scheduling
Meeting Logistics
Travel Logistics
Purchasing
Gifting
Product Returns
Reservations
Renewal Trackers
Philanthropy
Special Projects
Microsoft Office Suite
Word
Excel
Outlook
PowerPoint
Quicken

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