Jobs in Canada

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Added 34 mins ago
Talent & Office Coordinator
Groupe Lemur, Inc
Montreal, QC
Full-time
The Talent & Office Coordinator is a dual-purpose role responsible for ensuring operational excellence at the executive level while fueling the company’s growth through full life-cycle…
Added 34 mins ago
Marketing Coordinator- Challenger- (Cambridge)
Fastfrate Group
Cambridge, ON
…logistics solutions. With advanced fleet capabilities, modern facilities, and a strong commitment to service excellence, Challenger supports a wide range of industries with safe, reliable,…
Added 6 hours ago
Facilities & Safety Coordinator
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
The Facilities & Safety Coordinator plays a critical role in acting as an advocate for health, safety and security and will demonstrate principles, practices and processes that will…
Added 7 hours ago
Coordinator, Region Office Operations, Kelowna, BC
IG Wealth Management
BC · British Columbia, Canada
Full-time
POSITION SUMMARY: The Coordinator, Region Office Operations serves as the primary point of contact, delivering services to both internal and external clients of IG Wealth Management. This…
Added 8 hours ago
Commissioning Coordinator
GE Vernova
Niagara Falls, ON
Full-time
…Power Stations, Pumped Storage Plants and Synchronous Condenser…
Added 9 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 9 hours ago
Coordonnateur(trice) de projet - Project Coordinator
Bird Construction
Montreal, QC
Full-time
Bird Construction’s Industrial Group builds key installations such as mining process plants, wind farms, power distribution infrastructure and other multi-disciplinary facilities.
Added 9 hours ago
Job Fair October 2026 - Maintenance Worker
Neighbours Community Homes
Canada
Assist Manager, Property Services and Property Services Coordinator in identifying and resolving maintenance and repair issues affecting the facilities, grounds and furnishings of assigned…
Added 10 hours ago
Rostering Coordinator - Fixed Term Opportunity
Lutheran Homes Group
Burlington, ON
Full-time
We are seeking a highly organised and adaptable Rostering Coordinator to support safe, high-quality care through efficient workforce rostering across our facilities. You will coordinate…
Added 10 hours ago
Maintenance Worker
Neighbours Community Homes
Toronto, ON
Assist Manager, Property Services and Property Services Coordinator in identifying and resolving maintenance and repair issues affecting the facilities, grounds and furnishings of assigned…
Added 11 hours ago
Corporate Parts Inventory Coordinator
Brandt Group of Companies
Regina, SK
Full-time
Brandt Industries is seeking a Corporate Parts Inventory Coordinator to join its team in Regina, SK. This position is responsible for ensuring accurate inventory control and timely…
Added 12 hours ago
Manager, Budget & Financial Planning
City of Fort Saskatchewan
Fort Saskatchewan, AB
Full-time
50% discount for you and your family to applicable City facilities
Added 12 hours ago
Bilingual Child Care Coordinator - Licensing and Compliance
Government of Manitoba
Winnipeg, MB
Full-time
…Early Learning and Child Care (ELCC) Division, the Child Care Coordinator (CCC) is responsible for duties related to the delivery of the ELCC program including, the development of/and…
Added 13 hours ago
Coordinator, Development Programs
Sports Careers
Ottawa, ON
Full-time
The Development Program Coordinator is responsible for researching, developing, planning, organizing, marketing, executing, evaluating, and reporting on world-class programs and events held…
Added 13 hours ago
Placement Coordinator
Government of Manitoba
Winnipeg, MB
Full-time
The Placement Coordinator coordinates the admission, transfer, and discharge of children and youth to and from placement resources on both a planned and emergency basis. These resources…
Added 13 hours ago
Health Information Registration Clerk
Southern Health-Santé Sud
Steinbach, MB
Full-time
Reporting to the Registration Services Coordinator, the Registration Clerk is responsible for the accurate and concise collection of information during the registration process adhering to…
Added 14 hours ago
Plant Coordinator
WGI Group
Saint-Clet, QC
Full-time
Under the supervision of the Production Manager, the Plant Coordinator is responsible for scheduling and managing daily manufacturing activities to meet customer requirements. The role…
Added 14 hours ago
Health & Safety Coordinator (Bilingual – French & English)
WGI Group
Saint-Clet, QC
Full-time
At Armtec, safety is more than a program - it's a core value. We're looking for an experienced Health & Safety Coordinator who is passionate about protecting people, building strong safety…
Added 14 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
At Armtec, we're looking for a Procurement & Supply Chain Coordinator to join us for an 18-month maternity leave replacement contract.
Added 14 hours ago
Facilities Coordinator/Janitor
Bureau Veritas
Quebec, QC
Full-time
Bureau Veritas is looking for a Facilities Coordinator to join our team in Ste-Foy, QC.
Added 15 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 15 hours ago
Visual Coordinator
Mt Seymour Resorts Ltd
North Vancouver, BC
Full-time
Capture stunning photographs that showcase the resort's natural beauty, guests, activities, and facilities.
Added 15 hours ago
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
Vancouver, BC
$25.82 CAD / hour
Other
…patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food Services, and with work direction from the Food Service Supervisor, and/or the Cook,…
Added 16 hours ago
HR Coordinator
Emterra Group
Oakville, ON
Full-time
As an HR Coordinator, you will play a key role in supporting employees and operations across multiple waste and recycling sites in Ontario. This hands-on position requires a proactive and…
Added 16 hours ago
Clinical Pharmacist - Educator
Fraser Health Authority
Langley (District), BC · City of Langley, BC
$60.98 to $76.21 CAD / hour
Full-time
…resources and other materials to clinical areas and external facilities as required; collaborates with Pharmacy Coordinator(s) in the development of education strategies and innovations…

TalentSphere Staffing Solutions

Office Coordinator (Facilities)

Toronto, ON, Canada

Pay: $30 - $35 / hour
Job type: Full-time
Apply by: Sep 23, 2026
Experience: Minimum 3-5 years of experience in a Facilities Management & Office Administrative role in a fast-paced environment.
Posting language: English
Posted: Aug 24, 2026

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Original job description

Not For Profit

TEMP Long Term contract – ongoing (12 months++)

In Office – Toronto

830am – 5pm

Corporate Attire Required

Overtime Flexibility required (early, late, weekends)

$30 - $35 / hour

If you are an experienced Office Coordinator looking to increase your impact, read on!

Please note, candidates without Facilities Management experience will not be considered**

THE OPPORTUNITY

Reporting to the Facilities Manager, the Office Coordinator will be responsible for ensuring the safe & smooth running of the office.

WAYS YOU CAN CONTRIBUTE

Support the Facilities Manager in delivering all facilities management services in line with agreed service level agreements with suppliers ensuring consistent service.
Managing planned preventive maintenance (PPM) activities for different facilities management services.
Managing supplier performance as per the agreed SLAs.
Support/supervise the work of contractors during working hours and out-of-hours/ weekends when applicable.
Procurement of facilities maintenance services – source suppliers for different facilities management services per the procurement policy.
Ensure all service contracts are in place where needed per the foundation procurement policy.
With the help of the Facilities Manager, ensure effective departmental financial management by adhering to company purchasing procedures.
Proactively report or log any observations, service issues or failures into the facility helpdesk system (if available) as and when required to provide proactive service to staff.
Responsible for the day-to-day operations of the office, ensuring the availability of consumables, the effective operation of office equipment such as coffee machines, proper arrangement of furniture, and the maintenance of high 5S standards to ensure a safe, organized, and efficient workplace.
Facilitate the procurement process by generating purchase orders and promptly processing vendor invoices through Concur.
Ensure the asset register is always updated and that critical assets are clearly labelled.
With the support of the Facilities Manager, conduct workplace safety inspections and audits and ensure all findings are documented, owned, and completed as required.
With the Facilities Manager, participate in the Health, Safety and Wellness Committee and ensure the Country Office meets government regulations on health, safety, and environmental standards.
Support the Health and Safety department by conducting workplace inspections and risk assessments and reporting incidents and near misses to ensure safe and secure work systems.
Liaise with landlord/building management at the country level for all real estate-related aspects as needed.
Liaise with the Country Communications Department to facilitate internal communications from the Facilities Department for the Country Office.
Manage the foundation Canada Office Inquires Outlook mailbox.
Assisted in organizing and coordinating meetings, including booking meeting rooms, setting up water and coffee, arranging catering, and preparing required materials.
Coordinate logistics for foundation board meetings, including scheduling, vendor coordination, room setup/turndown, ensuring seamless execution of board meetings.
Oversee daily country office employee headcount for monthly reporting.
Organize and maintain physical and digital files/archives, ensuring documents are properly labelled, stored, and easily accessible.
Support new employees' onboarding/offboarding by ensuring new hire workstations, business cards, and other facility requirements are set up.
Responsible for tracking, maintaining records of, and ordering office supplies to support a conducive and efficient working environment for Foundation staff.
With the support of the Facilities Manager, handle all emergency calls related to premises and coordinate resolution accordingly.
Prioritize tasks and manage time effectively to ensure daily responsibilities are completed in a timely manner.
Collaborate with colleagues and other office staff members to support overall operations and achieve shared goals.
Reception coverage as needed
Any other tasks may be required at times. WHO YOU ARE
Bachelor’s degree or Higher Diploma in Business related field or any related field.
Facilities Management experience is an added advantage.
Minimum 3-5 years of experience in a Facilities Management & Office Administrative role in a fast-paced environment.
Strong communication skills in English, written and spoken, and the ability to communicate in the local language specific to your country.
Able to work independently with little direction or supervision and possess the ability to coordinate and manage multiple projects.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
Financial management knowledge and SAP Concur is a plus.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the Foundation’s values.

Interested?

Apply below

Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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More about this job

Responsibilities

The Office Coordinator ensures the safe and smooth daily operation of the office, managing facilities services and supplier performance. Key duties include overseeing maintenance, procurement, health and safety audits, and providing administrative support for board meetings and employee onboarding.

Requirements

Candidates must have 3-5 years of experience in facilities management and office administration within a fast-paced environment. A bachelor's degree in a business-related field and proficiency in MS Office and SAP Concur are required or preferred.

Skills

Facilities Management
Office Administration
Vendor Management
Procurement
Health and Safety
Financial Management
SAP Concur
MS Office 365
SharePoint
Asset Tracking
Event Coordination
Onboarding/Offboarding
Risk Assessment
Budgeting
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
PPM
SLA
Procurement
SAP Concur
MS Office
SharePoint
Health and Safety
Risk Assessment
Asset Register
5S Standards
Vendor Management
Office Coordination
Administrative Support
Not For Profit
Corporate Attire
Workplace Safety
Logistics
Onboarding
Offboarding

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