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TalentSphere Staffing Solutions
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…contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management…
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TalentSphere Staffing Solutions

Office Manager/Bookkeeper

Airdrie, AB, Canada

Pay: Salary: $70-75K + Excellent Benefits and Room for Growth
Job type: Full-time
Apply by: Oct 16, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The role involves managing day-to-day office operations, including administration, scheduling, and acting as a liaison between management and project teams. Additionally, the candidate will oversee full-cycle bookkeeping, financial reporting, project cost tracking, and payroll administration.

Requirements

Candidates must have 5+ years of experience in office management or accounting, with strong proficiency in QuickBooks Desktop and full-cycle bookkeeping. Experience in project accounting or job costing within engineering or construction industries is highly preferred.

Experience

5 to 10 years

Working hours

40 hours per week

Work arrangement

On-site

Skills

Office Management
Bookkeeping
Full-cycle Accounting
QuickBooks Desktop
Project Accounting
Job Costing
Accounts Payable
Accounts Receivable
Payroll Administration
Financial Reporting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Budgeting
Reconciliations

Benefits

Excellent Benefits

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Bookkeeper
Engineering
Contracting
QuickBooks Desktop
Full-cycle Bookkeeping
AP
AR
Payroll
HST
WSIB
Project Accounting
Job Costing
Financial Reporting
Budgeting
Cash-flow Monitoring
Purchase Orders
Invoicing
Operations Coordination
Administrative Support
HR Support
Working Papers
CRA Requirements
Microsoft Excel
Microsoft Word
Microsoft Outlook

Original job description

Industry: Engineering

Location: Richmond Hill, ON | Full-Time | In-Office

Salary: $70-75K + Excellent Benefits and Room for Growth

The Opportunity

Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support.

The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities.

Key Responsibilities

Oversee day-to-day office administration, schedules, correspondence, records, and general operations.
Act as a key liaison between senior management, Project Managers, clients, vendors, and subcontractors.
Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records.
Prepare Purchase Orders, client invoices, progress billings, and project-related documentation.
Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses.
Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings.
Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking.
Coordinate year-end working papers and liaise with the external accounting firm.
Provide general HR and administrative support as required.

Qualifications

5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role.
Strong full-cycle bookkeeping and accounting experience.
Experience with project accounting/job costing; construction, engineering, mechanical, or contracting experience is an asset.
Strong proficiency with QuickBooks Desktop; Contractor Edition experience is preferred.
Solid knowledge of AP, AR, payroll, reconciliations, HST, WSIB, and CRA requirements.
Strong Microsoft Excel, Word, and Outlook skills.
Highly organized, detail-oriented, and able to manage multiple priorities independently.
Excellent communication skills and a professional approach when dealing with clients, vendors, subcontractors, and management.
High level of discretion, integrity, and confidentiality.

Why Join?

This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time.

TSSHP

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