Office Manager/Bookkeeper
- Airdrie, AB, Canada
Salary: $70-75K + Excellent Benefits and Room for Growth · Full-time
Applications open in a new tab.
Job details
- Pay
- Salary: $70-75K + Excellent Benefits and Room for Growth
- Job type
- Full-time
- Experience
- 5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role.
- Posting language
- English
- Posted
Original job description
Industry: Engineering
Location: Richmond Hill, ON | Full-Time | In-Office
Salary: $70-75K + Excellent Benefits and Room for Growth
The Opportunity
Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support.
The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities.
Key Responsibilities
This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time.
TSSHP
LI-TS1
Location: Richmond Hill, ON | Full-Time | In-Office
Salary: $70-75K + Excellent Benefits and Room for Growth
The Opportunity
Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support.
The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities.
Key Responsibilities
- Oversee day-to-day office administration, schedules, correspondence, records, and general operations.
- Act as a key liaison between senior management, Project Managers, clients, vendors, and subcontractors.
- Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records.
- Prepare Purchase Orders, client invoices, progress billings, and project-related documentation.
- Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses.
- Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings.
- Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking.
- Coordinate year-end working papers and liaise with the external accounting firm.
- Provide general HR and administrative support as required.
- 5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role.
- Strong full-cycle bookkeeping and accounting experience.
- Experience with project accounting/job costing; construction, engineering, mechanical, or contracting experience is an asset.
- Strong proficiency with QuickBooks Desktop; Contractor Edition experience is preferred.
- Solid knowledge of AP, AR, payroll, reconciliations, HST, WSIB, and CRA requirements.
- Strong Microsoft Excel, Word, and Outlook skills.
- Highly organized, detail-oriented, and able to manage multiple priorities independently.
- Excellent communication skills and a professional approach when dealing with clients, vendors, subcontractors, and management.
- High level of discretion, integrity, and confidentiality.
This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time.
TSSHP
LI-TS1
More about this job
Responsibilities
The role involves managing day-to-day office operations, including administration, scheduling, and acting as a liaison between management and project teams. Additionally, the candidate will oversee full-cycle bookkeeping, financial reporting, project cost tracking, and payroll administration.
Requirements
Candidates must have 5+ years of experience in office management or accounting, with strong proficiency in QuickBooks Desktop and full-cycle bookkeeping. Experience in project accounting or job costing within engineering or construction industries is highly preferred.
Skills
- Office Management
- Bookkeeping
- Full-cycle Accounting
- QuickBooks Desktop
- Project Accounting
- Job Costing
- Accounts Payable
- Accounts Receivable
- Payroll Administration
- Financial Reporting
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Budgeting
- Reconciliations
Benefits
- Excellent Benefits
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Engineering
- Construction
- Management & Leadership
Keywords
- Office Manager
- Bookkeeper
- Engineering
- Contracting
- QuickBooks Desktop
- Full-cycle Bookkeeping
- AP
- AR
- Payroll
- HST
- WSIB
- Project Accounting
- Job Costing
- Financial Reporting
- Budgeting
- Cash-flow Monitoring
- Purchase Orders
- Invoicing
- Operations Coordination
- Administrative Support
- HR Support
- Working Papers
- CRA Requirements
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook