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Added 11 hours ago
Sales Coordinator - Mississauga, ON
Indigo Natural Products Management
Mississauga, ON
Full-time
Our Indigo team is looking for a highly organized and detail-oriented Sales Coordinator based in Mississauga, ON. If you’re a collaborative, proactive professional who enjoys supporting a…
Added 15 hours ago
Concierge - Part Time
Optima Living
Kamloops, BC
Part-time
Supports meetings, event scheduling, equipment bookings and catering requests as needed.
Added 16 hours ago
Coordinator, Business Development & Marketing
Borden Ladner Gervais LLP (BLG)
Vancouver, BC
Full-time
The Coordinator, Business Development will be responsible for providing support in the business development needs of the Regional office and dedicated sector focuses to enable revenue…
Added 17 hours ago
Coordinator, Business Development & Marketing
Borden Ladner Gervais LLP (BLG)
Vancouver, BC
Full-time
The Coordinator, Business Development will be responsible for providing support in the business development needs of the Regional office and dedicated sector focuses to enable revenue…
Added 18 hours ago
Events Coordinator
MNA
Edmonton, AB
Full-time
The Otipemisiwak Métis Government is recruiting for an Events Coordinator. Reporting to the Director of Communications & Citizen Engagement, the Events Coordinator will be responsible for…
Added 19 hours ago
Distribution Center Coordinator
WestJet
Alhambra, AB
Full-time
As WestJet becomes more complex and dynamic, we are seeking a Distribution Center Coordinator. This individual exhibits a high standard of excellence, enjoys challenges, and is…
Added 20 hours ago
Receptionist - Administrative Assistant II / Réceptionniste - Assistant(e) Administratif(ve) II
Zebra Technologies
Montreal, QC
Full-time
As the backup for the facility coordinator, occasionally work to coordinate third-party maintenance, building management, and repair visits as needed (including plumbing, electrical,…
Added 23 hours ago
Distribution Center Coordinator
WestJet Group
AB
As WestJet becomes more complex and dynamic, we are seeking a Distribution Center Coordinator. This individual exhibits a high standard of excellence, enjoys challenges, and is…
Added 1 day ago
Showroom Coordinator (1 Year Contract)
Teknion
Calgary, AB
Full-time
As the Showroom Coordinator for Teknion’s Calgary Showroom, you are the face of our brand, responsible for delivering a superlative guest experience to all visitors. This is a…
Added 1 day ago
Banquets - Coordinator
Moxies
Red Deer, AB
Full-time
As an Event Coordinator, you will have the opportunity to help develop and mentor your team, uphold standards for your department and have a direct impact on the success of the location.You…
Added 1 day ago
Concierge - Casual
Optima Living
Cochrane, AB
Supports meetings, event scheduling, equipment bookings and catering requests as needed.
Added 1 day ago
Coordinateur / Coordinatrice RH
Newrest
Dorval, QC
$60,000 to $65,000 CAD / year
Full-time
Newrest, a world leader in the catering and business services sector, is looking for a motivated HR Coordinator to join our dynamic team. If you are passionate about human resources and…
Added 1 day ago
Administrative Support Coordinator
Air Canada
Dorval, QC
Full-time
Coordinate service anniversaries, team meetings and employee celebrations; including catering orders, departmental decorations & celebration cards.
Added 1 day ago
Receptionist
Doane Grant Thornton LLP
Mississauga, ON
Full-time
Managing internal scheduling and room bookings, and supporting catering as needed in collaboration with the Office Services Coordinator
Added 1 day ago
Sales and Catering Coordinator
Germain Hôtels
Toronto, ON
Full-time
Reporting to the Director of Sales, the Sales & Catering Coordinator is responsible for soliciting, contracting, and finalizing smaller groups, with or without event space, as defined by…
Added 2 days ago
Executive Assistant / Receptionist Coordinator
Artitalia Group Inc.
Montréal-Est, QC
Full-time
As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an…
Added 21 days ago
Social Media & Student Engagement Coordinator
Dexterra Group
Charlottetown, PE
Full-time
We’re looking for a creative, outgoing, and food-loving individual to join our on-campus dining team at UPEI as a Student Engagement & Social Media Coordinator.
Added 8 days ago
Sales and Events Coordinator
Naturally Pacific Resort
Campbell River, BC
Full-time
As a key member of our team the Sales and Events Coordinator will play a key part in supporting the Director with planning, organizing and executing various group and social events hosted…
Added 7 days ago
Special Events Assistant
University of Waterloo
Waterloo, ON · Student Life Centre
Full-time
…large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part in ensuring that events are delivered smoothly, efficiently, and with a…
Added 4 days ago
[26-105] Foundry Development Administrative Coordinator
SOURCES
Surrey, BC
Internship
Position: Foundry Development Administrative Coordinator
Added 13 days ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 12 days ago
Catering Coordinator, Rogers Place Arena
Compass Canada
Edmonton, AB
Full-time
You will be responsible for assisting the Catering Department with day-to-day administrative tasks and ‘on-the-floor’ involvement based on business needs.
Added 5 days ago
Catering Coordinator Full Time
Compass Group Canada
Toronto, ON
Full-time
You will be responsible for managing the catering department which includes, overseeing catering crews as they plan and prepare to serve food at events such as wedding receptions, office…
Added 5 days ago
Tutoring Coordinator
AMS of UBC
Vancouver, BC
…campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue…
Added 4 days ago
Dining Room Coordinator
Shannex Incorporated
Ancaster, ON
Part-time
We are searching for a Dining Room Coordinator to join our Parkland Ancaster team based in Ancaster, Ontario.

TalentSphere Staffing Solutions

Operations Coordinator

Ottawa, ON, Canada

Pay: The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly.
Job type: Contract
Apply by: Oct 17, 2026
Experience: 2+ years of relevant professional experience.
Posting language: English
Posted: Sep 17, 2026

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Applications open in a new tab.

Original job description

Corporate Operations

Ottawa, Ontario

Contract, Full-Time

Active Search

Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable, service-oriented, and comfortable working with both internal teams and external clients and visitors. Reporting to the Operations Manager, this role will provide onsite support across a range of client services, office operations, facilities coordination, and administrative functions.

The Operations Coordinator will contribute to the effective operation of the office by providing responsive service, coordinating workplace requirements, maintaining supplies and equipment, supporting meetings and events, and assisting with facilities-related activities. The position will also follow established procedures and processes to promote consistency, efficiency, and compliance.

This is a full-time contract position in-office M-F.

Key Responsibilities

Work collaboratively with the broader team to deliver day-to-day workplace and office services, including reception coverage.
Answer incoming calls and welcome clients, visitors, and guests in a professional and courteous manner. Receive, organize, and distribute communications and correspondence as required.
Respond to employee, client, and visitor inquiries by phone, email, and in person, providing timely and helpful assistance.
Take ownership of assigned office processes and operational activities, identifying opportunities to improve the workplace experience and provide additional support to employees.
Assist with resolving routine office and operational issues, escalating more complex matters to the appropriate team members when necessary.
Follow established workplace, facilities, health and safety, and environmental procedures and maintain accurate records of completed activities.
Assist with monitoring office-related expenses and budgets, including identifying and communicating variances as required.
Monitor office, kitchen, and general workplace supplies; maintain appropriate inventory levels, coordinate ordering, follow up on deliveries, and organize stock.
Coordinate routine maintenance and repairs for office equipment and assist with troubleshooting issues to ensure equipment remains functional.
Support the operation of audiovisual equipment and meeting technology, ensuring rooms are appropriately equipped and functional for meetings, presentations, and events.
Liaise with building management and property maintenance regarding building, suite, and workplace requirements. Assist with employee access cards and communicate building-related concerns to the appropriate internal contacts.
Utilize workplace management systems, including helpdesk, document management, and room-booking platforms, to record requests, track information, and escalate issues as appropriate.
Coordinate the procurement of computer peripherals and other equipment for new employees as required, and assist with applicable onboarding documentation and processes.
Provide operational support to other offices within the region on a virtual basis when required.
Coordinate catering and assist with the setup and breakdown of internal meetings, client meetings, and office events.
Maintain conference room schedules and assist with the coordination and organization of meeting spaces.
Maintain onsite and offsite records, files, and archiving in accordance with established procedures.
Provide onsite support for office moves and workplace projects, including assisting with vendor coordination, file relocation, space decommissioning, and setup of new workspaces.

Key Qualifications

2+ years of relevant professional experience.
Previous experience in facilities management, property management, office administration, corporate operations, customer service, or a related environment is preferred.
Proficiency with Microsoft Office and strong general computer skills.
Excellent verbal and written communication skills with a professional and service-focused approach.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Strong critical thinking and prioritization skills
Positive, collaborative attitude and the ability to work effectively with employees, clients, vendors, and other stakeholders.
Ability to work independently and take initiative when addressing day-to-day operational requirements.

Compensation

The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly. This is an opportunity to gain further experience across workplace operations, office administration, facilities coordination, and client services within a professional environment.

Similar Job Titles

Administrative Assistant

Property Administrator

Office Manager

Facilities Coordinator

Executive Assistant

Only applicants with the legal authority to work in Canada will be considered. Due to the high volume of applicants, only those shortlisted will be contacted

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More about this job

Responsibilities

The Operations Coordinator supports day-to-day administrative and facilities operations, including reception coverage, office maintenance, and meeting support. They are responsible for managing supplies, coordinating repairs, and assisting with workplace projects to ensure office efficiency and compliance.

Requirements

Candidates must have at least 2 years of professional experience in office administration, facilities management, or a related field. Proficiency in Microsoft Office and strong verbal and written communication skills are required for this role.

Skills

Office administration
Facilities management
Customer service
Reception
Microsoft Office
Inventory management
Procurement
Communication
Organizational skills
Critical thinking
Problem solving
Event coordination
Record keeping
Vendor coordination
Time management

Benefits

4% Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Office Administration
Facilities Management
Reception
Microsoft Office
Procurement
Inventory Management
Vendor Coordination
Health and Safety
Administrative Support
Client Services
Workplace Management
Budgeting
Audiovisual Support
Contract Position
Onboarding
Document Management
Property Maintenance
Corporate Operations

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