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Added 1 month ago
Customer Services Coordinator
EY
Ottawa, ON
As a Customer Services Coordinator, you'll play a key role in creating an exceptional workplace and client experience. Serving as one of the first points of contact for employees, clients,…
Added 1 day ago
Branch Care Coordinator
Air Liquide Healthcare
Regina, SK
Full-time
R10099368 Branch Care Coordinator (Open) Location:
Added 2 days ago
Branch Care Coordinator
Air Liquide
Regina, SK
Full-time
R10099368 Branch Care Coordinator (Open)


Added 2 months ago
Asbestos Project Monitor / Air Sampling Technician
Athenica Environmental Services, Inc.
Asbestos, QC
Full-time
Athenica Environmental Services Inc. is an award-winning boutique environmental consulting firm based in New York City. Since 1987, we have delivered comprehensive industrial hygiene and…
Added 2 days ago
Front Desk and Intake Coordinator
1013280 Ont.Limited
Toronto, ON
Full-time
We are seeking a Front Desk and Intake Coordinator to join our team of dynamic, diverse and experienced immigration professionals. The Front Desk and Intake Coordinator plays a key support…
Added 1 day ago
Dining Room Coordinator
Shannex Incorporated
Ancaster, ON
Part-time
We are searching for a Dining Room Coordinator to join our Parkland Ancaster team based in Ancaster, Ontario.
Added 2 days ago
Procurement Coordinator
Extendicare
Markham, ON · SGP (Steeles Ave.)
Full-time
…chain solutions, strategic sourcing expertise, and exceptional customer service to a growing network of partners across Canada. Today, SGP supports more than 750 customers representing over…
Added 2 days ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 23 days ago
Heliskiing Transfer Coordinator ( Winter 2026- 2027)
Tyax Lodge & Heliskiing
Gold Bridge, BC
Full-time
Job Board / Heliskiing Transfer Coordinator ( Winter 2026- 2027)
Added 2 days ago
Operations Coordinator
TalentSphere Staffing Solutions
Ottawa, ON
Contract
Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable,…
Added 2 days ago
Materials Coordinator
Cando Rail & Terminals
Brandon, MB
Full-time
The Material Coordinator is responsible for the receipt, storage, and distribution of Cando's track materials and consumables. If you enjoy problem solving, and a company that promotes a…
Added 3 days ago
Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
As a professional in the Building Services team, you'll play an important role in welcoming residents and managing requests for artist and employee accommodations for the Cirque du Soleil…
Added 3 days ago
Coordonnateur(trice) d'événements
Master
Saint-Bruno, QC
Full-time
…for a highly organized, proactive, and client-focused Event Coordinator to join our…
Added 3 days ago
Hébergement Coordonateur-trice | Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
En tant que professionnel(le) au sein de l’équipe des Services immobiliers, tu joueras un rôle important dans l’accueil des résidents et la gestion des demandes liées à l’hébergement des…
Added 3 days ago
Claims Coordinator
Global Excel Management
Windsor, ON · Sherbrooke, QC
Other
…level agreements, turnaround times and providing a first-class customer…
Added 3 days ago
Service Coordinator -Bilingual
Career Connections Canada Inc.
Toronto, ON · Etobicoke, ON
$31 to $33 CAD / hour
Full-time
We are currently looking for a Service Coordinator to join our client's team. This role is ideal for a customer-focused professional with strong organizational, communication, and project…
Added 3 days ago
Intake Coordinator
1to1 Rehab
Whitchurch-Stouffville, ON · Stouffville, Ontario
Full-time
…Pathology, Physiotherapy, Occupational Therapy, and Nutritional services. 1to1’s team of Speech-Language Pathologists, Occupational Therapists, Physiotherapists, Registered Dietitians, and…
Added 4 days ago
Assistant Service Coordinator, Empire Envelope
Qualico Developments Canada Ltd.
Edmonton, AB
Full-time
Reporting to the Service Manager as the Assistant Service Coordinator you assist with the creation and entry of new jobs for the Service division while supporting the Service Coordinator.
Added 4 days ago
Patient Care Coordinator
Canadian Addiction Treatment Centers
Sudbury, ON
Up to $19.57 CAD / hour
Full-time
The Patient Care Coordinator is the first point of contact and provides general information to patients and the public relating to their questions, concerns and/or suggestions. The Patient…
Added 4 days ago
Patient Care Coordinator
Canadian Addiction Treatment Centers
Hamilton, ON
Up to $19.87 CAD / hour
Part-time
The Patient Care Coordinator is the first point of contact and provides general information to patients and the public relating to their questions, concerns and/or suggestions. The Patient…
Added 2 months ago
Kitchen Coordinator (Relief)
North York Women's Shelter
Toronto, ON · North York, Ontario
Collaborate with the Food Security Coordinator to provide meals that are nutritionally sound, meet the dietary needs of Clients, and are considerate of cultural and religious needs.
Added 5 days ago
Cemetery Services Coordinator/Cremation Coordinator
Mount Pleasant Group
Pickering, ON
$71,059 to $75,974 CAD / year
Contract
We are looking for a Cemetery Services Coordinator/Cremation Coordinator at Duffin Meadows & Thornton Cemetery.
Added 5 days ago
Care Coordinator
Air Liquide
Mississauga, ON
Full-time
The Care Coordinator (CC) provides customer service by answering incoming calls pertaining to Sleep Apnea treatments, Oxygen and other respiratory services. As necessary, contacting…
Added 5 days ago
Care Coordinator
Air Liquide
Calgary, AB
Full-time
Respiratory Homecare Solutions is currently recruiting a highly energetic and motivated Care Coordinator in Calgary, AB. The Care Coordinator provides customer support by answering incoming…
Added 5 days ago
Care Coordinator
Air Liquide
Calgary, AB
Full-time
Respiratory Homecare Solutions is currently recruiting a highly energetic and motivated Care Coordinator in Calgary, AB. The Care Coordinator provides customer support by answering incoming…

TalentSphere Staffing Solutions

Operations Coordinator

Ottawa, ON, Canada

Pay: The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly.
Job type: Contract
Apply by: Oct 17, 2026
Experience: 2+ years of relevant professional experience.
Posting language: English
Posted: Sep 17, 2026

Apply About employer

Applications open in a new tab.

Original job description

Corporate Operations

Ottawa, Ontario

Contract, Full-Time

Active Search

Our client is seeking an Operations Coordinator to support the day-to-day administrative operations of their Ottawa office. The successful candidate will be organized, dependable, service-oriented, and comfortable working with both internal teams and external clients and visitors. Reporting to the Operations Manager, this role will provide onsite support across a range of client services, office operations, facilities coordination, and administrative functions.

The Operations Coordinator will contribute to the effective operation of the office by providing responsive service, coordinating workplace requirements, maintaining supplies and equipment, supporting meetings and events, and assisting with facilities-related activities. The position will also follow established procedures and processes to promote consistency, efficiency, and compliance.

This is a full-time contract position in-office M-F.

Key Responsibilities

Work collaboratively with the broader team to deliver day-to-day workplace and office services, including reception coverage.
Answer incoming calls and welcome clients, visitors, and guests in a professional and courteous manner. Receive, organize, and distribute communications and correspondence as required.
Respond to employee, client, and visitor inquiries by phone, email, and in person, providing timely and helpful assistance.
Take ownership of assigned office processes and operational activities, identifying opportunities to improve the workplace experience and provide additional support to employees.
Assist with resolving routine office and operational issues, escalating more complex matters to the appropriate team members when necessary.
Follow established workplace, facilities, health and safety, and environmental procedures and maintain accurate records of completed activities.
Assist with monitoring office-related expenses and budgets, including identifying and communicating variances as required.
Monitor office, kitchen, and general workplace supplies; maintain appropriate inventory levels, coordinate ordering, follow up on deliveries, and organize stock.
Coordinate routine maintenance and repairs for office equipment and assist with troubleshooting issues to ensure equipment remains functional.
Support the operation of audiovisual equipment and meeting technology, ensuring rooms are appropriately equipped and functional for meetings, presentations, and events.
Liaise with building management and property maintenance regarding building, suite, and workplace requirements. Assist with employee access cards and communicate building-related concerns to the appropriate internal contacts.
Utilize workplace management systems, including helpdesk, document management, and room-booking platforms, to record requests, track information, and escalate issues as appropriate.
Coordinate the procurement of computer peripherals and other equipment for new employees as required, and assist with applicable onboarding documentation and processes.
Provide operational support to other offices within the region on a virtual basis when required.
Coordinate catering and assist with the setup and breakdown of internal meetings, client meetings, and office events.
Maintain conference room schedules and assist with the coordination and organization of meeting spaces.
Maintain onsite and offsite records, files, and archiving in accordance with established procedures.
Provide onsite support for office moves and workplace projects, including assisting with vendor coordination, file relocation, space decommissioning, and setup of new workspaces.

Key Qualifications

2+ years of relevant professional experience.
Previous experience in facilities management, property management, office administration, corporate operations, customer service, or a related environment is preferred.
Proficiency with Microsoft Office and strong general computer skills.
Excellent verbal and written communication skills with a professional and service-focused approach.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
Strong critical thinking and prioritization skills
Positive, collaborative attitude and the ability to work effectively with employees, clients, vendors, and other stakeholders.
Ability to work independently and take initiative when addressing day-to-day operational requirements.

Compensation

The successful candidate will receive hourly compensation at a rate of $21-23/hour + 4% vacation pay, paid weekly. This is an opportunity to gain further experience across workplace operations, office administration, facilities coordination, and client services within a professional environment.

Similar Job Titles

Administrative Assistant

Property Administrator

Office Manager

Facilities Coordinator

Executive Assistant

Only applicants with the legal authority to work in Canada will be considered. Due to the high volume of applicants, only those shortlisted will be contacted

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More about this job

Responsibilities

The Operations Coordinator supports day-to-day administrative and facilities operations, including reception coverage, office maintenance, and meeting support. They are responsible for managing supplies, coordinating repairs, and assisting with workplace projects to ensure office efficiency and compliance.

Requirements

Candidates must have at least 2 years of professional experience in office administration, facilities management, or a related field. Proficiency in Microsoft Office and strong verbal and written communication skills are required for this role.

Skills

Office administration
Facilities management
Customer service
Reception
Microsoft Office
Inventory management
Procurement
Communication
Organizational skills
Critical thinking
Problem solving
Event coordination
Record keeping
Vendor coordination
Time management

Benefits

4% Vacation pay

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Office Administration
Facilities Management
Reception
Microsoft Office
Procurement
Inventory Management
Vendor Coordination
Health and Safety
Administrative Support
Client Services
Workplace Management
Budgeting
Audiovisual Support
Contract Position
Onboarding
Document Management
Property Maintenance
Corporate Operations

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